Вакансія: Procurement & Operations Assistant – CYFER

DAI is a global development company that has been working for over 50 years to address social and economic development issues like inefficient markets, ineffective governance, and instability. It works in nearly 100 countries, partnering with governments, international organizations, and the private sector to implement development solutions that create positive, lasting impacts. DAI Global UK Ltd, the implementer of the CYFER programme is looking for Procurement & Operations Assistant. 

Role’s Purpose: 

Under the direct supervision of the Procurement Manager, the Procurement and Operations Assistant provides assistance to the Procurement and Operations teams to support program delivery. As a vital support, the Procurement Assistant will work collaboratively with other members of CYFER team to ensure the smooth flow of procurement operations, logistics, property management and events organization, as well as process integrity. His/her role will involve supporting full cycle of procurement activities, maintaining records, and contributing significantly to the success of project procurement operations, all in compliance with the established guidelines.  

Tasks/responsibilities: 

Procurement 

• Support the procurement processes, update procurement documents upon request, and undertake small procurement activities under the supervision of the Procurement Manager or Procurement Lead.  

• Facilitate market survey/research for the goods and services to be procured and produce market survey/research reports and cost estimations.  

• Support the Procurement team in creating RFQs, RFPs, and bidding documents, and assist in evaluating bids to determine the most suitable vendors. 

• Assist with the preparation of Purchase Orders, Release Orders, Contracts, Blanket purchase agreements (BPAs), or their Modifications, and Payment Requests. 

• Support post-award management of Purchase Orders, Subcontracts, BPAs, including follow-up and monitoring deadlines for timely delivery of goods and services, and troubleshooting issues. 

• Establish and maintain vendor database, contacts, and pre-qualification lists. 

• Support and maintain relationships with key vendors for office supplies, transportation, events organization, translations, and other services key to operations.   

• Support the management of all procurement-related documentation, ensuring timely review and signature in accordance with the Project Schedule of Authorities, and maintain procurement databases to ensure data integrity. 

• Ensure that all hard-copy documents are promptly dispatched/shipped to vendors, recipients, and other counterparts, and that corresponding documents are duly received and recorded. 

• Maintain electronic procurement records & files in required DAI systems and ensure they include all necessary documentation and are “audit ready”.  

• Process invoices and delivery notes/acts of acceptance for goods and services delivered ensuring accuracy and completeness of documentation and timely payment.  

• Collaborate with CYFER Finance Team on financial vouchers back-up preparation. 

• Maintain status reports on procurement activities and work in progress. 

• Ensure that beneficial, ethical, and open vendor relationships are created and maintained according to procurement policies. 

• Ensure DAI/FCDO policies and procedures are followed and enforced. 

• Perform other related duties as required. 

Operations and Administration 

• Support with regular updates to the programme’s Registration Card and Accreditation Certificate, including adding new Recipients and Subcontractors and making all necessary amendments. 

• Oversee the Activity’s daily operations and administration, including office management and needs, and operations-related procurement, ensuring resources required for implementation are secured in a timely manner.   

• Support organization of CYFER’s workshops, training events, and other activities requiring logistical support. 

• Oversee regular inventory audit and reporting, ensuring that asset labels are affixed to project property and added to property insurance. 

• Oversee petty cash management and reporting.   

• Assist in scheduling and preparing travel arrangements for meetings and events. 

• Ensure all administrative records are properly documented in hard copy files and on the DAI procurement platforms. 

  QUALIFICATIONS: 

• A Bachelor’s degree in procurement, administration, logistics, business, or related field preferred. 

• 1+ years’ work experience in procurement and operations/administration. 

• Proficiency using Microsoft office suite, and other relevant software. 

• Direct and recent experience with donor-funded projects’ regulations and procedures highly preferred (Previous experience with FCDO programmes would be advantageous).  

• Demonstrated excellent interpersonal, organizational and detail-orientation skills. 

• Ability to work on own initiative/proactive attitude and have strong skills in teamwork. 

• Ability to respond effectively to time sensitive demands & inquiries.   

• Demonstrates strong problem-solving skills as well as exceptional customer relations (both internally & externally). 

• Working proficiency in English and Ukrainian is required. 

All interested and qualified candidates are encouraged to apply by sending their CV and cover letter to [email protected] no later than May 31, 2026. Please indicate the position title in the subject line of your email. Only shortlisted candidates will be contacted.