HR & Legal Coordinator / Координатор/ка з управління персоналом та юридичних питань

Kyiv, Ukraine

Full-time (Ukrainian labor contract or FOP/contractor arrangement)

Position Overview

Arroyo Legacy is seeking a highly capable HR & Legal Manager to lead human resources and legal compliance functions supporting our operations in Ukraine.

This role combines HR leadership with legal oversight, ensuring that all workforce-related activities are fully compliant with Ukrainian legislation, contractual obligations, and international standards.

The ideal candidate will act as both a strategic HR partner and in-country legal focal point, supporting operations in a fast-paced, high-risk, and internationally coordinated environment.

Key Responsibilities

Recruitment & Staffing

• Lead full-cycle recruitment for technical, operational, and administrative roles
• Source candidates via Ukrainian platforms (Work.ua, Rabota.ua, Lobby X) and professional networks
• Conduct screening, interviews, and coordinate hiring decisions with leadership
• Maintain a pipeline of candidates for ongoing and surge staffing needs

HR Administration, Legal Compliance & Documentation

• Ensure full compliance with Ukrainian labor law, tax regulations, and employment standards
• Draft, review, and manage:
  • Employment contracts
  • Contractor/FOP agreements
  • NDAs, service agreements, and internal HR policies
• Maintain legally compliant personnel records and documentation
• Oversee proper employee classification (employee vs contractor)
• Support internal compliance with donor requirements and international standards

Legal Oversight & Risk Management

• Serve as the primary in-country focal point for HR-related legal matters
• Liaise with external legal counsel on:
  • Employment law issues
  • Contractual disputes
  • Regulatory compliance
• Identify legal risks in HR and operational practices and propose mitigation measures
• Ensure compliance with:
  • Labor inspections requirements
  • Documentation standards
  • Internal and external audits
• Support development and enforcement of internal policies (Code of Conduct, disciplinary procedures, etc.)

Onboarding & Workforce Management

• Manage onboarding process (contracts, documentation, orientation)
• Ensure all legal/employment documentation is signed and archived properly
• Track workforce deployment, assignments, and availability
• Coordinate compliance-related requirements (certifications, safety training, HEAT, etc.)

Required Qualifications

• 3+ years of experience in HR, HR compliance, or employment law-related roles
• Experience drafting and managing contracts and legal HR documentation
• Ability to work independently and advise leadership on legal/HR matters
• Strong organizational and analytical skills

Preferred Qualifications

• Background in law, legal studies, or HR compliance
• Experience working with international companies, NGOs, or donor-funded programs
• Familiarity with FOP/contractor structures in Ukraine
• Experience in logistics, defense, infrastructure, or field operations
• Experience in high-risk or austere environments

Language Requirements

• Ukrainian — Fluent
• English — Professional working proficiency

Work Environment

• Kyiv-based with occasional travel within Ukraine
• Hybrid role (office + operational/field support)
• May include support to teams deployed in higher-risk areas

Application instructions:

To apply, please submit your application via email to [email protected] and [email protected]. 

The Position is open until filled. Applications will be reviewed on a rolling basis. No telephone inquiries, please. Finalists will be contacted. 

Arroyo is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.