Program Assistant at United Voices in Action / Асистент/ка програми “Єднання заради дії”
Location: Kyiv, Ukraine
Who We Are
IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. We focus on four essential areas to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.
IREX office in Ukraine is seeking a qualified professional to fill the position of Program Assistant for its United Voices in Action (VIA) program (www.irex.org). The Program Assistant will coordinate and support implementation of program activities. The position is based in Kyiv.
Are you the next member of our team?
Your Background & Skills:
- Bachelor’s degree
- Minimum of one years of experience, preferably in the NGO sector and on technical assistance projects
- Good knowledge of English
- Strong intercultural and communications skills
- Skilled at handling multiple tasks and able to maintain a calm, friendly demeanor under stressful situations
- Excellent writing skills
- Strong interpersonal and organizational skills
- Advanced knowledge of MS Office applications
- Ability to travel (if possible and according to IREX policy and the public health situation in Ukraine)
- Must demonstrate valid proof of unrestricted work authorization in Ukraine.
Your Daily Tasks:
- Assist with activities that fall under VIA program objectives.
- Provide programmatic, financial, administrative, and logistical support to ensure smooth implementation of the program.
- Support effective collaboration within the program components as well as partners, stakeholders, experts, trainers, regional coordinators, and key stakeholders.
- Assist in the organization of program events, including trainings, meetings, and workshops.
- Communicate with suppliers and other subcontractors.
- Draft program-related documents, financial payments, reports, and success stories.
- Provide support to monitoring and evaluation activities, data collection, and reporting.
- Assist program staff as needed and provide general support to staff including photocopying, filing, note-taking, and other relevant duties.
- Translate program-related documents (English-Ukrainian and vice-versa)
- Travel throughout Ukraine to attend program events and meetings (if possible and according to IREX policy and the public health and security situation in Ukraine)
- Assist in the coordination of training events, including designing materials, managing project deadlines, and ensuring compliance with the budget.
- Provide support with contract preparation and documentation for external consultants, trainers, and vendors.
- Assist in entering and maintaining data in internal systems.
- Support procurement and administrative processes by collecting and filing supporting documentation for payments, contracts, and reporting.
- Coordinate packaging, and distribution of promotional and informational materials, ensure timely delivery through communication with vendors, monitor inventory at the storage facility, and manage shipments or on-site visits as needed to prepare or receive supplies for program activities across Ukraine.
- Other duties as assigned.
We conduct background checks on all successful candidates.
This position is based on-site in Kyiv, with partial eligibility for remote work.
This position is not eligible for Immigration Sponsorship.
NO PHONE CALLS PLEASE
EOE – Equal Opportunity Employer
We are an Equal Opportunity Employer, including disability/vets.
To Apply: Interested candidates are asked to send CVs and Cover letters to [email protected] as soon as possible, indicating position title in the subject line.
Сover letter and resume in English (ONLY) will be accepted. No telephone inquiries will be accepted.
Application Deadline: The Position is open until filled. Applications will be reviewed on a rolling basis. Only applicants selected for interviews will be contacted.
