Інтерн/-ка – Міжнародна Організація з Міграції (Представництво в Україні)
Kindly note that all applications should be submitted through the IOM Global Career Site (Link). Applications submitted in any other manner will not be considered.
LEARNING OBJECTIVES
Title of Position: Intern (Admin Assistant)
Organizational Unit: OSS
Classification: Internship
Duty Station: Kyiv
Type of Appointment: Full time (40 hours per week), two months
Context
The IOM Mission in Ukraine was established in 1996 and since then grew up into one of the largest in the region with 6 field offices and over 400 staff and consultants. The Mission works closely with the Government of Ukraine as well as other partners including civil society, academia, private sector, migrants and diaspora associations, UN agencies, etc., to promote humane, safe and orderly migration which benefits migrants and the society. IOM provides policy advice and support to the Government to advance migration governance in Ukraine, while continuing to deliver direct services to migrants, displaced population and communities. The Transition and Recovery Team focuses on topics of community stabilization, peacebuilding, transitional justice, durable solutions, recovery, and disaster risk reduction and resilience.
Nature of Internship: Under the overall supervision of the Chief of Mission, the Field Security Officer and the direct supervision of the National Field Security and Liaison Officer, the Intern will support OSS activities.
Core Functions / Responsibilities:
- Assure smooth operational running of OSS administrative activities (TRIP/SCAAN) by means of following IOM/UNDSS established operational rules and procedures.
- Provide logistical support to OSS staff.
- Respond or draft responses to standard/ routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports;
- Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards;
- Initiate general administrative tasks in the computerized financial / travel / human resources systems;
- Provide assistance in the administrative processing of CONOPS;
- Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files;
- Order office supplies and research new deals and suppliers; and,
- Perform other duties as required.
- Should the Intern need to travel around Ukraine, she will be entitled to payment of expenses while on duty travel at an established Daily Subsistence Allowance (DSA) rate applicable at the time of travel.
Deliverables:
- Up-to-date and maintained trackers
- Provide assistance in clearing CONOPSs to staff members of the CO travelling to SRM EST (Chernihivka and Sumska oblats) by UNDSS
- Meeting and/or event agendas, invitations, minutes, and similar
- Project concept notes and proposals
Desired qualifications:
Education and Experience:
The candidate should:
- Be enrolled in the final academic year of Bachelor’s level or equivalent in International Business;
- be enrolled in a graduate school program (second university degree or equivalent, or higher);
- or have graduated with a university degree (not later than 1 year ago). Degree in Economics, International or Development Studies, International Business are desirable.
- Technical mastery of the following software programs: MS Word, Outlook, Excel, PowerPoint.
- Excellent Communication skills
- Ability to handle routine and repetitive tasks
- Good organisational skills
- Flexibility and ability to work under pressure
- Ability to work effectively and harmoniously with colleagues within a team from varied cultures and professional backgrounds
Languages: Fluency in English and Ukrainian.
How to apply:
Interested candidates are invited to submit their applications ONLY through this Link (Position number 18264) by 1 January 2026 the latest.
Only shortlisted candidates will be contacted.
IOM Careers
The International Organization for Migration (IOM) is the only international inter-governmental agency with a specific mandate for migration and is dedicated to promoting humane and orderly migration.
