Вакансія: HR Specialist (Staff Administration)


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Vacancy_dfrfycsz(2) вакансія
Вакансія: HR Specialist (Staff Administration)

Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the Country Office to fill the position of the:

 HR Specialist (Staff Administration) (full-time, Kyiv)

 (internal SAP code: HR Specialist)

As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ). The commissioning parties and cooperation partners all place their trust in GIZ, and we work with them to generate ideas for political, social and economic change, to develop these into concrete plans and to implement them. Since we are a public-benefit federal enterprise, German and European values are central to our work. Together with our partners in national governments worldwide and cooperation partners from the worlds of business, research and civil society, we work flexibly to deliver effective solutions that offer people better prospects and sustainably improve their living conditions.

Areas of responsibility:

  • managing proper Headcount planning which includes regular exchange with managers and timely update of affected units to ensure respective resources planning and distribution;
  • collecting, checking, tracking the data and preparing manning table on regular basis;
  • maintaining Employment contracts of employees in order, which includes but is not limited to: timely contracts extension, contracts termination, changing conditions of contract etc;
  • keeping personnel data in proper order (along with other team members) both in SAP and in personnel files;
  • developing and implementing the action plan on proper military record tracking according to legal requirements;
  • making sure all type of reports on military records are prepared on time and delivered to respective recipients;
  • dealing with all type of activities with regard to waiving national staff from military service;
  • consulting employees and managers on different types of requests related to waiving and military service;
  • performing advisory role to HR colleagues, employees and managers on different types of labour-related requests (individual, group requests and workshop formats);
  • liaise with external partners, namely GDIP (Directorate-general for rendering services to diplomatic missions) to ensure proper support during the full cycle of employee experience with GIZ;
  • provide support to international colleagues in obtaining visa, residence permit and in other topics related to staying in Ukraine (limited to certain amount currently);
  • taking active part in the development and update of HR policies and procedures;
  • constant tracking of the changes in Labour legislation and conducting individual or group educational sessions in the HR team;
  • participating in different digitalization/optimization activities of HR processes;


  • BA/MSc in social sciences, law, economics or similar area (preferably with a focus on HR management);
  • profound knowledge of Ukrainian labour legislation and hand-on experience of dealing with different aspects of it;
  • 2+ years of proven work experience in Staff Administration area (incl. responsibility for military records) in international company of 100+ employees size;
  • good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office, Teams);
  • fluency in Ukrainian language and Upper-intermediate level of English language are required (both written and spoken), German language would be an asset;

Personal competencies:

  • strong communication and interpersonal skills;
  • ability to work proactively and independently; 
  • high level of discretion, integrity and sense of tone;
  • stress-resistance and good self-organizational skills;
  • team-work and high level of empathy;
  • learning and development agility.

We offer:

  • official employment;
  • salary fixed in EUR, performance-related bonuses and 13th salary;
  • medical insurance, 29 vacation days annually;
  • language classes, hard and soft skills trainings;
  • individual and group psychological support;
  • possible remote and flexible work;
  • meaningful and valuable work, international environment.

Employment conditions

Full-time position with 40-hours working week. The contract duration is 1 year. Prolongation is possible. Starting as soon as possible.

GIZ is an equal opportunity employer and offers an attractive working environment with opportunities for skill enhancement. 


Application comprising of the candidate’s CV and a cover letter in the English language explaining the motivation to apply for the job is to be sent to [email protected] until COB 03 July 2024, Wednesday

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.

Only shortlisted candidates will be contacted for the next stages of the recruitment process.

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