Програмний спеціаліст (Донецьк) – Міжнародна Організація з Міграції (МОМ)

Under the overall supervision of the Chief of Mission and under the direct supervision of the Emergency and Stabilization Coordinator (Eastern Area of Ukraine), the successful candidate will contribute to the implementation of IOM Ukraine’s Emergency and Stabilization efforts carried out by the Project Office in non-government controlled areas (NGCA) of Ukraine.

 Core Functions / Responsibilities:

1. Support the Emergency and Stabilization Coordinator (Eastern Area of Ukraine) in the overall planning, implementation and monitoring of IOM’s activities in the NGCA of Ukraine and project activities that are managed from the Donetsk office;
2. Support the Emergency and Stabilization Coordinator (Eastern Area of Ukraine) in the coordination with local de facto authorities and other key stakeholders and counterparts in the NGCA in order to maintain a smooth line of communication;
3. Participate in and represent IOM at coordination meetings with other UN counterparts and humanitarian actors who are active in the area, within the frame of the area security management team (ASMT), cluster and working group meetings, general coordination meetings and other inter-agency fora;
4. Under the guidance of the Emergency and Stabilization Coordinator (Eastern Area of Ukraine), lead the needs assessment and verification process, and provide technical support to the development of project proposals, strategic planning, as well as communication/visibility documents;
5. Work together with IOM’s monitoring and evaluation team to develop M&E frameworks tailored to the specific project activities carried out in the NGCA and direct the implementation of post distribution and regular monitoring accordingly;
6. Participate in the drafting of ToRs for Call for Partners and in the selection process of suitable implementing partners for the implementation of project activities in the NGCA of Ukraine, as well as develop the related contracting documents in coordination with the relevant units at the Country Office;
7. Gather, analyze and present relevant project-related data necessary to assess the progress against set project indicators and understand project impact;
8. Develop a mechanism to facilitate regular and ad hoc reporting on IOM’s activities for both internal and external purposes, including the compilation of cluster updates, briefings, press briefing notes, publications and articles, as well as project interim and final reports to the donors;
9. Draft the initial versions of ad hoc, interim and final narrative project reports, project proposals, articles and other communications- and visibility- related text and follow up on the editing and review of the same in coordination with the Emergency and Stabilization Coordinator (Eastern Area of Ukraine), as well as with relevant staff at the Country Office;
10. Undertake regular and ad hoc duty travels to field locations on both sides of the contact line pertinent to the overall programming, the monitoring of the implementing partners performance and the evaluation of the impact of IOM’s intervention in the targeted areas and communities;
11. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school diploma or equivalent with at least six years of relevant work experience

OR

• Bachelor’s Degree (preferably in scientific disciplines, public administration, political science, economics, or law) from an accredited academic institution and at least four years of responsible work experience.

Experience

• Project development and implementation experience is an asset.
• Proven drafting, writing, and reporting skills, confident user of the Microsoft Office Suite;
• Experience working with authorities and civil society;
• Knowledge of humanitarian activities and context is advantageous;
• Experience in working with vulnerable populations;
• Knowledge of the socio-political and geographical context of the NGCA.

Languages

Fluency in English, Ukrainian and Russian is required.

Required Competencies

Behavioural

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

 Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

 Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

 Leadership and Negotiation

• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluation

 Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members

 Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

 Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work

 Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

 Resource Mobilization

• Establishes realistic resource requirements to meet IOM needs

 Emergency and Crisis

• Works effectively in high-pressure, rapidly changing environments
• Coordinates actions with emergency response actors and making use of coordination structures
• Supports adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors
• Establishes and maintains effective relationships with implementing partners
• Makes correct decisions rapidly based on available information.

Other

 Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

 Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

 A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

 How to apply:

 Interested candidates are invited to submit their applications on IOM Personal History Form (http://iom.org.ua/en/personal_history or iom.org.ua/sites/default/files/personal_history_form_2016.xls) to [email protected] by 14 August 2018 at the latest, referring to this advertisement in the subject line of your message.

 Only shortlisted candidates will be contacted.