Consortium Coordinator / Координатор/ка консорціуму

Plan International Germany is the consortium lead and will contract the Programme Coordination Unit members through Plan International Ukraine as host agency. This unified single programme coordination unit consists of the Consortium Coordinator, MEAL Coordinator, and the Finance Coordinator, as well as the Child Protection Coordinator and the Gender & Inclusion, Safeguarding and Participation Coordinator. The Coordination Unit does not directly implement programme activities but provides consortium-wide leadership, coordination, quality assurance, financial oversight, technical support, monitoring, and donor reporting for the programme.

The Consortium Coordinator provides overall leadership, governance, coordination and performance oversight for the Joining Forces for Ukraine programme, ensuring effective collaboration between consortium members, compliance with donor requirements, and achievement of programme outcomes.

The Consortium Coordinator reports to the Plan International Germany Management (disciplinary) and the Plan International Germany Programme Specialist (non-disciplinary), with a dotted reporting line to the Plan International Ukraine Country Director (ECE Response Director) as host representative, and is accountable to the Consortium Steering Committee for overall programme performance. The role has direct line management responsibility for members of the Coordination Unit and provides coordination oversight, but not line management, to consortium member organisations.

Main Responsibilities

1. Consortium Leadership and Governance

• Provide overall leadership and coordination for the successful implementation of the €25.5 million Joining Forces consortium programme across all participating organisations.
• Ensure impartial management and coordination across all consortium members, acting in the best interests of the consortium as a whole and promoting transparency, fairness, and equal support to all partners.
• Establish, maintain, and strengthen consortium governance structures, coordination mechanisms, and decision-making processes.
• Lead and facilitate the Consortium Steering Committee (CSC), Programme Management Steering Committee (PMSC), Technical Programme Committee (TPC), and other coordination platforms as required.
• Report regularly to the Consortium Steering Committee on programme progress, risks, challenges, and strategic decisions.
• Foster a collaborative consortium culture that promotes shared ownership, accountability, and collective achievement of programme objectives.

2. Programme Management and Delivery Oversight

• Provide overall oversight of programme implementation across both programme components, ensuring delivery against approved plans, budgets, quality standards, and donor requirements.
• Establish and maintain effective programme management systems, standards, and consortium-wide operating procedures.
• Coordinate joint planning processes and support consortium partners to translate programme strategies into operational plans.
• Monitor programme progress and implementation performance, ensuring timely identification and resolution of implementation challenges.
• Lead consortium-level problem-solving and decision-making processes in coordination with governance structures and relevant stakeholders.
• Conduct regular visits to programme implementation areas to provide strategic guidance, monitor progress, and support implementing teams.
• Oversee the successful planning and implementation of programme close-out and exit processes, ensuring sustainability, continuity, and responsible handover of programme outcomes.

3. Donor Relations, Reporting and Compliance

• Coordinate consortium-wide donor reporting processes, ensuring timely and high-quality reporting in accordance with donor requirements.
• Work closely with the Plan International Germany Programme Specialist, who serves as the primary focal point for donor communication and contractual matters and the Plan International Ukraine Country Director (ECE Response Director), who serves as primary focal point for in-country donor representation.
• Ensure consortium partners understand and fulfil donor requirements, contractual obligations, and reporting commitments.
• Oversee consortium compliance, controlling, and accountability processes in close collaboration with the Finance Coordinator and consortium partners.
• Ensure accurate and timely information is available to support donor engagement, programme reviews, audits, evaluations, and strategic decision-making.

4. Partnership, Representation and Communication

• Build and maintain strong working relationships with consortium members, implementing partners, and all other relevant actors, including but not limited to government stakeholders, donors, UN agencies, civil society organisations (in close collaboration with the Plan International Ukraine Country Director (ECE Response Director), who serves as primary focal point for in-country representation).
• Establish and maintain effective communication channels across the consortium to support collaboration, transparency, and information sharing.
• Facilitate cross-organisational learning, knowledge exchange, and collaboration to strengthen programme effectiveness and innovation.
• Coordinate implementation of the programme communications plan and ensure consistent external and internal messaging.
• Represent the consortium, as delegated, in relevant coordination forums, meetings, and stakeholder engagements.

5. Programme Quality, Learning and Adaptive Management

• Promote a culture of learning, evidence-based programming, and continuous improvement across the consortium.
• Oversee programme monitoring, learning, and adaptive management processes in collaboration with the M&E Coordinator and technical specialists.
• Ensure baseline, midline, endline, and other programme evaluations are effectively planned, implemented, and utilised.
• Facilitate the systematic capture, dissemination, and application of lessons learned and good practices across consortium partners.
• Coordinate technical advisory support and capacity strengthening initiatives delivered through the Coordination Unit and Technical Programme Committee.
• Support consortium partners to strengthen programme quality, technical standards, and institutional capacities.

6. Risk Management and Team Leadership

• Maintain oversight of consortium-level risks and ensure effective risk identification, mitigation, monitoring, and escalation through established governance mechanisms.
• Maintain and regularly review the consortium risk register, ensuring emerging risks are addressed proactively.
• Provide line management, leadership, coaching, and performance oversight to members of the Coordination Unit, including the M&E Coordinator, Finance Coordinator, Child Protection Coordinator, and Gender, Inclusion and Safeguarding Coordinator.
• Foster a positive, inclusive, and high-performing team culture that supports collaboration, accountability, and professional development.
• Ensure coordination unit priorities and resources are aligned to programme needs and consortium commitments.

The responsibilities outlined above are not exhaustive and may evolve over the course of programme implementation. The post holder may be required to undertake other duties, consistent with the role’s purpose and level of responsibility, as reasonably assigned by the Plan International Germany Management Team upon consultation with Plan International Ukraine management as hosting agency.  

General

1. Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

Internal

• Coordination Unit
• Consortium Steering Committee
• Programme Management Steering Committee
• Plan International Ukraine as hosting agency
• Technical Programme Committee 
• Plan International Germany Programme Specialist
• Plan International Germany Management

External

• Civil Society Organisations
• UN Agencies
• Institutional Donors
• Embassies

Technical expertise, skills and knowledge

Education

• Degree in social and political sciences, international development, child development, social work, or another relevant field.

Experience

• Minimum seven (7) years of progressively responsible experience in programme and/or project management. 
• Demonstrated experience leading and coordinating complex multi-agency and/or consortium programmes involving international NGOs, local partners, and institutional donors. 
• Experience managing governance structures, partner relationships, and decision-making processes within complex consortium arrangements. 
• Experience managing large and complex programme budgets (minimum €5 million). 
• Experience working with and strengthening national and local civil society organisations through partnership-based approaches. 
• Experience leading strategic planning processes and translating programme strategies into operational (implementation) plans. 
• Experience managing large-scale institutional donor grants, including donor compliance, reporting, contract management, and related processes (preferably GFFO and/or BMZ funded programmes). 
• Experience identifying, assessing, and managing programmatic, operational, financial, reputational, and safeguarding risks in complex operating environments. 
• Demonstrated experience using monitoring, evaluation, accountability and learning evidence to support adaptive management and strategic decision-making. 
• Experience in the Ukrainian context, including engagement with civil society organisations and relevant stakeholders.

Technical knowledge

• Good knowledge of Child Protection and MHPSS programming approaches, humanitarian principles, and relevant international standards and frameworks, including Child Protection Minimum Standards (CPMS); Sphere Standards; Red Cross and NGO Code of Conduct. 
• Good understanding of nexus programming approaches and the integration of humanitarian and development interventions. 
• Sound understanding of programme management, consortium coordination, donor compliance, monitoring, evaluation, accountability and learning (MEAL), and organisational risk management processes. 
• Knowledge of partnership approaches and localisation principles within humanitarian and development programming.

Skills and Competencies

• Excellent leadership and people management skills, including experience leading multidisciplinary and geographically dispersed teams. 
• Strong facilitation, negotiation, communication, representation, and stakeholder engagement skills. 
• Proven ability to facilitate consensus-building, manage competing interests, and resolve conflicts among diverse stakeholders. 
• Strong analytical and problem-solving skills, with the ability to support strategic decision-making in complex environments. 
• Excellent report-writing and written communication skills. 
• Strong monitoring, evaluation, and reporting skills. 
• Solid financial, administrative, information management, and coordination skills. 
• Advanced computer literacy, including proficiency in Microsoft Office applications. 

Languages

• Fluency in Ukrainian and English is essential (and eliminatory).

Behaviours

• Demonstrates clear respect for all people, especially children, young people, women, and vulnerable groups, without discrimination. 
• Builds constructive and collaborative relationships across diverse organisations and stakeholders. 
• Works with integrity and commitment to Plan International’s values, humanitarian principles, accountability to affected populations, and partnership-based approaches. 
• Demonstrates honesty, transparency, and impartiality in holding self and others accountable for delivering agreed goals and commitments. 
• Demonstrates strong communication, diplomacy, political sensitivity and consensus-building skills when navigating complex partnerships and competing priorities. 
• Aware of own strengths and weaknesses and proactively seeks and uses feedback for continuous improvement. 
• Patient, adaptable, and solution-oriented, remaining responsive and effective under pressure and in changing contexts. 
• Demonstrates commitment to gender equality, inclusion, safeguarding, and child participation in all aspects of their work.

Plan International’s Values in Practice

We are open and accountable

1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. Consistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.

We work well together

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

1. We empower our staff to give their best and develop their potential
2. We respect all people, appreciate differences and challenge equality in our programs and our workplace

We support children, girls and young people to increase their confidence and to change their own lives. 

Physical Environment

• Work both at the office and in the programme implementation regions;
• Frequent programme visits: The Consortium Coordinator will spend an estimated 25% of his/her time in the programme regions in the context of monitoring and support to implementing teams (pending security situation);
• Frequent periods of intense working in multiple locations and on the move.

Level of contact with children

Mid-level interaction with children

To apply for this offer, please send via e-mail [email protected]

• A full CV
• A cover letter