Асистент керівника проекту у ГО “Країна вільних людей”

ГО “Країна вільних людей” оголошує вакансію на посаду Асистент керівника проекту / Адміністратор. Опис вакансії та вимоги щодо кандидата дивіться нижче.

Чекаємо на ваші резюме!

Job title:

Project manager assistant / administrator

Duty Station:

Kramatorsk, field visits to field locations when necessary

Education & Work Experience:

Master’s Level Degree – 2 year(s) experience on administrative job/

Professional experience in coordination, administrative management, capacity building is required, relevant experience in humanitarian organizations is advantage

Languages Required:

Fluent written and spoken English, Russian, Ukrainian

Vacancy End Date:

20/02/2018

Contract Duration:

6 month with possibility for extension

E-mail to apply:

[email protected]

Duties and Responsibilities:

• Plans and evaluates assistance programs activities on the project according to the implementation plan and ensures that latest findings, lesson learnt, policy guidelines etc. are incorporated into these activities;
• Ensures collection, analysis and interpretation of data in the area of coordination, overall project management and proper reporting, information management and information dissemination, contributes to the preparation of various written documents;
• Contributes to employee engagement, provides their performance management, HR requests, professional development and training activities and controls the activities implementation by the project staff;
• Oversees project team capacity building within delegated area of responsibility;
• Ensures full compliance of administrative activities in the frame of the project;
• Implements and facilitates coordination activities on the ground, focusing on preparedness, support to emergency response and control of the project activities;
• Coordinating and monitoring the delivery of humanitarian assistance, participating in need assessments and specifying unmet requirements;
• Maintains close liaison with respective Civil-Military units on the ground to ensure the access of the project field teams to the relevant field areas and facilitates resolution of any access-related impediments for humanitarian assistance;
• Consolidates and maintains a database of beneficiaries, project stakeholders and suppliers;
• Oversees and coordinates efficient strategic partnerships and information and data exchange with all relevant stakeholders as well as among various structures of governmental institutions, NGOs and other actors in the subject area in the frame of the project;
• Responds to various inquiries and information requests internally and externally;
• Participates when necessary in working groups, meetings, conferences, consultations with other agencies and partners on coordination, humanitarian response and emergency relief-related matters;
• Ensures the proper use and spending of donor’s fundings;
• In close collaboration with the Project Manager ensures overall operational/administrative management in the assigned project;
• Performs any other duties assigned by the Project Manager.

Core Competencies:

• proven analytical and reporting skills; exercises ability to provide analytical inputs to strategic planning, results-based management and reporting;
• develops clear goals; identifies priority activities and assignments; adjusts priorities as required;
• allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently;
• listens to others, correctly interprets messages from others and responds appropriately; speaks and writes clearly and effectively;
• has leaders’ qualities and knows how to work in a team; drives for change and improvements; establishes and maintains relationships with a broad range of people to understand needs and gain support; shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
• strives to keep job knowledge up-to-date through self-directed study and other means of learning;
• computer literacy (Excel, Word, Internet, web-based management systems).