Вакансія: Project Associate, NPSA6 (Roster)

Background

Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

The United Nations Development Programme (UNDP) works in about 170 countries and territories, helping to eradicate poverty, reduce inequalities and exclusion, and build resilience so countries can sustain progress. As the development arm of the United Nations, UNDP supports strategic capacity development initiatives to promote inclusive growth and sustainable human development. Through partnerships with national, regional, and local governments, civil society, and the private sector, UNDP strives to support Ukraine in its efforts to eliminate poverty, develop people’s capacity, achieve equitable results, sustain the environment, and advance democratic governance. 

In Ukraine, UNDP has been working since 1993 with the Government and local authorities, with partners across the UN system, with civil society and with local communities to help identify and develop targeted solutions to the country’s development challenges.  We work in close collaboration with several key ministries, departments and agencies in a robust, integrated manner in three thematic priorities/portfolios:

1. Inclusive Development, Recovery and Peacebuilding,
2. Democratic Governance, and
3. Energy and Environment.

Under the overall guidance and supervision of the programme or project manager, the Project Associate will be responsible for the overall support of implementation of the ongoing programme/project, performing a variety of standard operational services within the programme/ project framework ensuring high quality and accuracy of work.

The Project Associate facilitates knowledge building and knowledge sharing on communication activities. The Project Associate will work closely with all office/ programme and projects’ personnel and UNDP CO team to ensure relevant requirements are fulfilled in a timely manner with required quality, following the highest standards in line with UNDP guidelines and procedures.

Duties and Responsibilities

1. Support in the coordination and implementation of designated project activities:

• Assist in the coordination, and implementation of selected activities/components within different projects
• Provide support to projects’ monitoring and evaluation activities, assist in data collection, and keep updated relevant databases, contact lists, etc.
• Assist in the preparation of regular updates and reports on projects’ progress, implementing issues, emerging risks/problems, and proposals for necessary remedial actions
• Participate in various project activities (meetings, round tables, conferences, other public activities) as requested by the supervisor
• Assist in the organization of online and offline events of the projects, and other communication activities
• Ensure full compliance of activities with UNDP rules/regulations, and policies/procedures.

      2. Support in projects’ administration:

• Support in the organization and coordination of meetings, training sessions, workshops, conferences, and project events, as well as prepare reports and meeting minutes as required
• Assist in managing project finances, and processing invoices for project related goods and services
• Assist in preparing project budget and maintaining necessary budgetary controls and records
• Assist in managing procurement processes, and provide inputs for request for quotations/proposals as well as for the projects’ procurement plans
• Prepare tenders’ documentations and small procurements (canvassing) under the guidance from the Procurement Analyst 
• Assist in the procurement processes including vendor creation, e-requisitions, etc.
• Assist in drafting terms of references for consultants and contractors as required, and provide support to the recruitment of short-term consultants in line with UNDP rules and regulations
• Assist the project teams, experts, and consultants with travel and logistics matters
• Coordinate and organize trainings, field visits, missions, and conferences as needed
• Keep accurate electronic and paper filing, information, and records systems.

     3. Support in networking/communicating with partners and beneficiaries:

• Assist in maintaining cooperation and communication with projects’ partners and beneficiaries on the implementation of the agreed activities, especially for the events, trainings, and workshops that will be conducted
• Maintain the contact database related to partners and beneficiaries, assist in sharing information, and following up on partnership related issues as assigned by the supervisor
• Prepare official correspondences for national and international partners.

Perform other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the project/programme.

     4.Institutional Arrangement

Under the direct supervision of the Project Manager, the Project Associate provides ongoing project and administrative assistance and support to the projects, performing a variety of standard administrative processes ensuring high quality and accuracy of work.

Core Competencies

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical Competencies

Business Management: Communication:  Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience;

Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Administration & Operations: Documents and Records management: Overall document (hard or electronic) management; registry and retention policy including storing and archiving.

Administration & Operations: Events management (including retreats, trainings, and meetings): Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursement, etc. 

Finance: Budget Management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets.

Procurement: Contract Management: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Required Skills and Experience

Education:

• Secondary Education is required OR
• Bachelor’s degree in business administration, Management, Economics, Human Resources, Finance, Accounting, Social Sciences, or other related fields will be given due consideration.

Experience:

• Minimum six (6) years with secondary education or three (3) years with bachelor’s degree of working experience in the field of Programme/ project support or other related fields
• Experience in organizing events (online and/or offline) is an advantage
• Experience with UN/UNDP or International organizations or Development organizations is an advantage
• Experience in performing administrative tasks is desired
• Experience in facilitating procurement processes is desired.

Required skills:

• Proficiency in the usage of computers and office software packages (MS Word, Excel, etc.)

Required Languages: 

• Fluency in English and Ukrainian.

Disclaimer

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

DEADLINE FOR APPLICATIONS 06 February, 2024.

If you wish to apply for this or other positions, please visit UNDP in Ukraine website, section Jobs and apply:

https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/15782

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy.

Qualified women are strongly encouraged to apply.