Вакансія: Procurement and Contracting Specialist (U-LEAD)

Deutsche Gesellschaft fuer Internationale Zusammenarbeit  (GIZ) in Ukraine is seeking a qualified professional for the programme “Support to the Decentralisation Reform in Ukraine / U-LEAD with Europe Phase II: Local School Rehabilitation for Resilience ” to fill the position:

Procurement and Contracting Specialist (full-time, Kyiv)

(internal SAP code: Procurement and Contract Management Specialist)

U-LEAD with Europe: Ukraine – Local Empowerment, Accountability and Development Programme” is a multi-donor action of the European Union and its member states Germany, Sweden, Denmark, Poland, Estonia and Slovenia which supports the efforts of the Ukrainian government in the area of decentralisation and regional development, as a top priority on its political agenda. The reform aims at promoting a viable and empowered local self-government (LSG) and thus bringing a positive change to people’s lives. 

Among the competences assigned early to municipalities during the last 8 years was the provision of primary and secondary education. This presented a great opportunity for LSG as it was accompanied by major modernisation of the education system in Ukraine, so municipalities and schools were tasked with implementing the vision of the ‘New Ukrainian School’ and the concept of the ‘New Educational Space’ for knowledge-based, inclusive and child-centred learning. 

After 8 years of progress, Ukraine has suffered unprecedented attacks on its sovereign territory due to the large-scale invasion instigated by the Russian Federation. During 8 months since the war began, 2,677 educational establishments have been damaged, of which 331 have been completely destroyed. This has created a massive recovery and reconstruction challenge.

In this context, this Action is designed to result in the enhancement of the capacities of relevant municipal decision makers and experts from war-affected municipalities to engage in the rehabilitation of the local education systems responsive to the specific needs during and after the war.  

GIZ/U-LEAD is hiring a Procurement and Contracting Specialist to support the good management of the “School Initiative” and ensuring that target results are achieved.

The Procurement and Contracting Specialist is responsible for:

• Preparation and conduction of the contract award procedures (including tenders) and conclusion of service contracts, as well as purchasing of materials and equipment in accordance with applicable Ukrainian, GIZ and EU regulations;
• Preparation of Financing Contracts: Grants, Local Subsidies and Subsidies;
• Responsible for the documents flow (contracts, proposals, agreements, etc.), and filing all documents related to contracting and procurement process according to GIZ rules (physical and electronical);
• Applying GIZ Processes and Rules (P+R) in all administrative processes ;
• Training and consulting U-LEAD staff regarding contracting and procurement rules and procedures ;
• Consulting external U-LEAD with Europe clients regarding the GIZ Contract and Procurement rules and procedures;
• Contributing to the overall monitoring, knowledge and data management of the Programme;
• Supporting in other necessary logistical and organisational tasks;
• Performing other duties and tasks at the request of management.

Required qualifications, competences and experience

• Master degree or equivalent, and at least 3 years’ professional work experience in a related area, e.g. business management with a focus on finance, controlling, purchasing or contract management, or similar area;
• Proven experience in the field of concluding and conducting contracts and procurement;
• Work experience in international organisations, NGOs and /or the private sector is highly desirable;
• Good working knowledge of ITC technologies and computer applications (MS Office 365);
• Very good command of the English language as the working language of the Programme;
• Team player with excellent intercultural competences;
• Strong organisational and planning competences;
• Proactive, innovative and hands-on attitude;
• Attention to detail;
• Ability to build relationships with colleagues;
• Strong communication/negotiation skills;
• High degree of discretion and integrity;
• Ability to work flexibly and independently, also under stressful conditions.

We offer:

• Official employment;
• Salary fixed in EUR, performance-related bonuses and 13th salary;
• Medical insurance, 29 vacation days annually;
• Language classes, hard and soft skills trainings;
• Individual and group psychological support;
• Possible remote and flexible work;
• Meaningful and valuable work, international environment.

Employment conditions:

Full-time position with 40-hours working week. Place of assignment is Kyiv. Starting March 2023. The contract duration is until the end of December 2023.

GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement. 

Application:

Application comprising of the candidate’s CV and a cover letter in the English language explaining the motivation to apply for the job is to be sent to [email protected] until    28 March, 2023, Tuesday. 

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely. 

Only shortlisted candidates will be contacted for the next stages of the recruitment process. The shortlisted candidates may be offered the task to complete to check the level of their proficiency and written English.