Стажер/ка з адміністративних питань для операційної команди
Будь ласка, надсилайте свої резюме: Administrative Intern for the Operations Team in Kyiv | Mercy Corps Ukraine
INTERNSHIP TITLE: Administrative Intern for the Operations Team (UA national only)INTERN WORKSITE LOCATION: MC Kyiv Office, Ukraine
DATES OF INTERNSHIP: December 2024 — May 2025 (6 months from the contract start date).
HOURS PER WEEK: The internship will be full-time (40 hours per week)
INTERNS SUPERVISOR & CONTACT INFORMATION: Operations Manager MERCY CORPS WILL PROVIDE • All tools, materials and communication requirements for the role • Monthly stipend
PROJECT DESCRIPTION:
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within.
Operations Department provides key support to the entire country program in procurement, asset management, warehouse management, fleet management and facilities & office management for successful program implementation.
The Ukraine Internship Program supports the development of young talent in Ukraine. Internship will engage in mutually beneficial learning opportunities over an array of workstreams closely aligned with the needs of the country office. Country internships are managed by local Human Resources but mirror the overarching Global Internship Program structure.
Internship programs are valuable investments for organizations, providing a range of benefits including talent acquisition, innovation, skill development, diversity, knowledge transfer, and enhanced employer branding.
LEARNING OBJECTIVES:
At the completion of this internships, the Administrative Intern for the Operations Team will possess:
- Strong organizational skills for managing office operations and logistics.
- Experience in financial management, including payment processing and expense tracking.
- Effective communication skills for coordinating with teams and vendors.
- Enhanced time management and task prioritization abilities.
- Problem-solving skills to address operational challenges efficiently.
- Improved English language skills through daily communication and professional tasks.
DELIVERABLES:
Office and Facilities Support:
- Provide comprehensive support to the Administrative Officer and Operations Manager in ensuring efficient office operations and facility management.
- Oversee daily office tasks, ensuring they are completed promptly, including coordinating logistics for the office and guesthouse.
- Respond promptly to requests related to office and guesthouse needs, ensuring timely resolution and maintaining smooth operations.
- Manage and conduct timely payments related to office and guesthouse operations, including utilities, rent, and maintenance services.
Asset Management and Inventory Control:
- Assist in tracking and managing office assets, ensuring proper documentation and accurate inventory records.
- Coordinate the sorting, categorizing, and storing of assets in the warehouse, ensuring that all items are securely stored and easily accessible.
- Implement and maintain efficient asset management systems, ensuring compliance with organizational protocols.
THE IDEAL CANDIDATE:
Internship candidates should demonstrate the following:
- University degree in progress or recently completed (within 2 years) in relevant discipline (Business Administration, Management, Finance and Accounting, Economics, Public Administration, Office Management, Communications, Logistics and Supply Chain Management)
- Experience with Office Administration: Familiarity with office management, payment processing, and asset tracking is a plus.
- Strong Organizational Skills: Able to manage multiple tasks, prioritize effectively, and maintain accuracy in a fast-paced environment.
- Excellent Communication Abilities: Fluent in written and spoken English, with the ability to interact professionally with internal teams and external vendors.
- Proactive and Detail-Oriented: Takes initiative in addressing issues, ensuring all administrative and financial tasks are completed thoroughly.
- Team Player with Problem-Solving Skills: Demonstrates the ability to work collaboratively and handle operational challenges efficiently.
Mercy Corps interns represent the agency both during and outside of work hours and are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps policies, procedures, and values at all times and in all in-country venues.
Mercy Corps Diversity Statement
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.
We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity Statement
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. By applying for this role an applicant confirms that they have not previously violated an employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Ethics Policies and values at all times. Team members are required to complete mandatory Code of Ethics eLearning courses upon hire and on an annual basis.
As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline ([email protected]).
In your statement, you are encouraged to discuss any relevant experience, and demonstrate your interest. Your application will be reviewed by the Mercy Corps team and shortlisted candidates will be contacted directly for interviews.
A cover letter of up to one page is mandatory.
Тільки попередньо відібрані кандидати будуть запрошені на співбесіду.
Ласкаво запрошуємо осіб з інвалідністю та ветеранів відгукнутись на цю посаду.
Mercy Corps створило робоче місце для працевлаштування осіб з інвалідністю та ветеранів, та належні умови праці для цієї вакансії, але це не обмежує коло осіб, які можуть подаватись на цю вакансію.
