Small Grants Associate (Roster), NPSA7, UNDР, Dnipro/ Poltava
ЗАВЕРШЕНО
Considering the needs of several projects within the Recovery and Peacebuilding Programme, UNDP is opening the roster for Small Grants Associate. Small Grants Associate will be responsible for assisting and supporting of the management and oversight of the grant-making process, its operations and efficient delivery of the results withing the Programme framework ensuring high quality and accuracy of work.
Scope of Work
- Perform administrative support functions to facilitate the implementation of the programme component activities related to grant-making process;
- Assure smooth operational running of the programme small-grants related activities by following established operational rules and procedures, including preparation of the supporting documentation for contracts, grant agreements and payments;
- Support the implementation of the call for proposals and grantee selection processes including through review and assessment of concept notes and full-fledged proposals, accompanying budgets and monitoring and evaluation frameworks;
- Participate in data collection, analysis and maintenance of grants management related database and files;
- Keep accurate electronic and paper filing, information and records systems;
- Maintain the grants application system;
- Support close and effective cooperation with community mobilization team, rule of law, social cohesion and community security team, decentralization and support to small business components on the issues of implementation of the planned grants related activities;
- Facilitate provision of guidance to all potential grant applicants to support the completion of applications, including concept notes and full-fledged proposals;
- Implement the grant allocation processes ensuring coordination with all relevant stakeholders, in line with the grant agreements and/or guidelines;
- Support monitoring recipient organizations’ compliance with programmatic and financial rules;
- Ensure a centralized portfolio of all active and closed grants is up to date;
- Support cooperation with the project partners that provide assistance in the implementation of the project small grants scheme to ensure its effectiveness;
- Support monitoring grantee performance to ensure achievement of project performance targets and proper use of funds by reviewing grantee programmatic and financial reports, performing site and event visits to grantees;
- Consult grantees on financial accounting and reporting issues concerning grant project budget is in compliance with the UNDP SOPs;
- Ensure mainstreaming of gender equality considerations in the field of expertise, promotion of a safe and enabling environment free of any kind of discrimination and abusive behaviour, collection of data disaggregated by sex, age and other identifiers, and gender-responsive communications based on corporate principles;Undertake technical and monitoring missions to grant recipient projects;
- Facilitate and provide support to programme grants management related monitoring, evaluation and audit missions;
- Prepare and monitor operations budget for small grants, assist in preparation of programme component budget and maintain necessary budgetary controls and records related to small grants;
- Prepare requests for direct payment to UNDP CO Finance unit in accordance with the approved programme component budget;
- Ensure process of payment requests and payments within the limits of the programme component budget for small grants;
- Prepare accurate budget revisions related to small grants activities;
- Maintain the filing system;
- Ensure close and regular coordination with partner agencies regarding planned and implementing activities related to the small grants support;
- Prepare small grants related correspondence, maintain contacts with governmental and non-governmental institutions, local authorities, NGOs, etc.;
- Facilitate small grants related training/learning activities;
- Participate in programme component activities (meetings, round tables, conferences, other public activities); preparation, implementation and follow up, take meeting minutes etc.;
- Provide support to communication activities and events of the programme component;
- Perform other duties as assigned by the Small Grans Officer and Community Security and Social Cohesion Specialist and/or UNDP management.
Qualification requirements:
- Secondary Education is required.
- Bachelor’s Degree in Economics, Business Administration, International Relations, Management, Social Sciences, Political Sciences, Public Administration, or other relevant areas would be desirable but not a requirement.
- Minimum 7 years (with secondary education) or minimum 4 years (with Bachelor’s Degree) of progressively responsible experience in the field of civil society, administration, finance, programme/project support or other relevant fields; Experience in grant management, especially in the areas of community security, local development, social cohesion, civic engagement, support to civil society is an advantage; Previous experience within UNDP or other UN agencies, a governmental, other multilateral or civil society organization is highly desirable.
- Experience in the usage of computers and office software packages (MS Word, Excel) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
- Fluency in Ukrainian, Russian and English is required.
DEADLINE FOR APPLICATIONS 02 November, 2022.
If you wish to apply for this or other positions, please visit UNDP in Ukraine website, section Jobs and apply:
UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy.
Qualified female candidates are strongly encouraged to apply.
