Project Office Manager – Офіс менеджер/-ка Проєкту стабілізації поліцейської діяльності

Position Title: Project Office Manager

Position Type: Fulltime (7.5 hours per day)

The Police Stabilization Project (PSP) is a $4.9 million (CAD$) project funded by Global Affairs Canada through its Peace and Stabilization Operations Program (PSOPs) and implemented by Alinea International as part of its ongoing work to support policing operations and training in Ukraine since 2015. The main goal of the project is to strengthen the capacity of the National Police of Ukraine (NPU) and the Ministry of Internal Affairs (MOIA) to effectively respond to new demands and responsibilities in the context of the ongoing war with Russia.

Accordingly, a Project Office Manager will be hired as a member of the project team based in Kyiv and will have the following responsibilities:

1. managing project documentation and filing systems, including: (a) updating and maintaining appropriate filing systems (paper and electronic) for PSP; (b) updating and maintaining appropriate database related to PSP; and (c) supporting project registration;
2. managing office equipment and office supplies, including: (a) ensuring the office is functional on a daily basis; (b) arranging repairs for office equipment and assets as needed; and (c) maintaining an inventory of office supplies;
3. providing general logistical support for project events/activities, including: (a) making all logistical arrangements for local and international project staff, including visas, accommodation and in-country travel; (b) making arrangements for project events, including: booking venues for events, catering, transportation, interpretation, etc.; and (c) assisting project team members with procurement efforts including packing and delivery of equipment supplies;
4. assembling briefing kits/handouts for participants of project events and providing logistical support during such events;
5. assisting with financial administration, including: (a) photocopying/scanning financial documents; (b) scheduling and arranging meetings for project events, as required; and (c) performing other administrative duties and tasks as assigned by the Project Director and the Deputy Project Director.

Required Qualifications:

In order to be considered for this position, potential applicants should have a combination of the following skills and experience:

• a university degree in administration, economy, international relations or related field;
• a minimum of two years of experience in administrative positions;
• ability to work with international partners and officials;
• ability to solve problems and manage time effectively;
• good communication skills, ability to work both independently and within a team environment;
• fluency in English and Ukrainian;
• excellent skills with Microsoft Word Office, Excel, PowerPoint, Outlook etc;
• previous experience in law enforcement and public safety reform an advantage. 

The Project Office Manager will report to Project Director and the Deputy Project Director.

The duration of the contract is from October 1, 2023 – November 30, 2024 but is subject to review every six (6) months.

To Apply

Please send your cover letter and CV and Motivation Letter in Ukrainian and English to [email protected] by October 2, 2023.