Project Associate, NPSA7 – National Рosition

• Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans; 
• Ensure compliance with procedures frameworks, including by learning and applying UNDP’s Programme and Operations Policies and Procedures (POPP), and relevant to project activity financial and administrative requirements; 
• Prepare relevant background materials for use in discussions, correspondence, and briefing sessions;
• Draft meeting minutes, translate and interpret from Ukrainian into English and vice&versa; 
• Ensure efficient travel arrangements are made for the team as required, ensuring proper use of UNDP resources; 
• Assist in arranging appointments, organizing meetings, events, taking minutes of meetings and drafting correspondence for Project Team; 
• Keep lists of names, addresses and telephone numbers of applicable government and non-government partners; 
• Maintain policy, confidentiality and general management files. 

II. Support financial, procurement and human resources processes, focusing on the achievement of the following results: 

• Learn processes and operations of the UNDP Quantum Platform; 
• Provide administrative support in the planning, execution and review of Project Financial Reports on Quantum Platform; 
• In accordance with the Annual Work Plan, arrange for procurement of equipment, supplies and services and ensure timely follow up with procurement requests; 
• Assist in recruitment processes by reviewing job descriptions, job classifications, forming vacancy announcements, screening candidates, and facilitating interview panels; 
• Maintain leave records and travel plans of the Project staff. 

III. Facilitate knowledge building and management, focusing on the achievement of the following results: 

• In accordance with the Project Document and in close coordination with the Responsible Parties, adhere to the Quarterly and Annual Targets according to UNDP timelines; 
• Synthesis of lessons learned and best practices in the project; 
• Provide high quality interpretation and translation in support of the project as needed. 

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. 

Institutional Arrangement 

The incumbent will work under the direct supervision of the Human Rights and Access to Justice Project Manager and in close collaboration with all project team and UNDP Country Office (CO) team, promoting a client-oriented approach, and compliance to UNDP rules and regulations. 

Cross-Functional & Technical competencies 

• Business Direction & Strategy: Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources.
• Business Management: Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals 
• Business Management: Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience; Ability to manage communications internally and externally, through media, social media and other appropriate channels
• Administration & Operations: Events Management (including retreats, trainings, and meetings): Support offices with event management including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc. 
• Human Resources: People strategy and planning Job design: Ability to design job roles to meet specific organizational objectives.  
• Procurement: Financial Analysis: Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability. 

• Highly competent in using computers and office software package

Required Language(s): 

• Fluency in English is required. Fluency in Ukrainian is required for local personnel.