Project Associate, NPSA7 – National Рosition


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Viktorov Illia

Vacancy_dfrfycsz вакансія
Project Associate, NPSA7 – National Рosition
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The project is designed to bolster the forensic capabilities of the National Police as part of the broader “The Ukraine Family Reunification Initiative.” With the ultimate goal of reuniting Ukrainian children with their families as a consequence of the war, the project encompasses several key activities. These include the delivery of mobile forensic equipment to enable swift DNA sample gathering, an analysis of international best practices in creating and managing genomic information databases for an update to the national database “SLID,” and the enhancement of the knowledge and skills of National Police forensic experts in utilizing new equipment and approaches for DNA data collection. The anticipated outcomes include strengthened capacities within the National Police for applying DNA identification approaches and the establishment of a foundation for a systematic approach to child reunification with families, encompassing enhanced technical capacities, database development, improved skills of forensic units, and increased awareness among war-affected individuals. 
This goal will be achieved through two interconnected Outputs:
- Output 1. The National Police is equipped with enhanced technical infrastructure for DNA identification 
- Output 2. The National Police is capable to apply new approaches of DNA identification and data collectio.
In this context, UNDP is recruiting a Project Associate to work in a UNDP Project management team of international and local professionals and support staff. The Project Associate will provide project management assistance to the Project Manager by supporting the effective implementation of operational, administrative, procurement, and financial processes. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement, and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.
Duties and Responsibilities
I. Provide project management assistance by supporting administrative, operational and logistical processes, focusing on the achievement of the following results: 
  • Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans; 
  • Ensure compliance with procedures frameworks, including by learning and applying UNDP’s Programme and Operations Policies and Procedures (POPP), and relevant to project activity financial and administrative requirements; 
  • Prepare relevant background materials for use in discussions, correspondence, and briefing sessions;
  • Draft meeting minutes, translate and interpret from Ukrainian into English and vice&versa; 
  • Ensure efficient travel arrangements are made for the team as required, ensuring proper use of UNDP resources; 
  • Assist in arranging appointments, organizing meetings, events, taking minutes of meetings and drafting correspondence for Project Team; 
  • Keep lists of names, addresses and telephone numbers of applicable government and non-government partners; 
  • Maintain policy, confidentiality and general management files. 

II. Support financial, procurement and human resources processes, focusing on the achievement of the following results: 

  • Learn processes and operations of the UNDP Quantum Platform; 
  • Provide administrative support in the planning, execution and review of Project Financial Reports on Quantum Platform; 
  • In accordance with the Annual Work Plan, arrange for procurement of equipment, supplies and services and ensure timely follow up with procurement requests; 
  • Assist in recruitment processes by reviewing job descriptions, job classifications, forming vacancy announcements, screening candidates, and facilitating interview panels; 
  • Maintain leave records and travel plans of the Project staff. 

III. Facilitate knowledge building and management, focusing on the achievement of the following results: 

  • In accordance with the Project Document and in close coordination with the Responsible Parties, adhere to the Quarterly and Annual Targets according to UNDP timelines; 
  • Synthesis of lessons learned and best practices in the project; 
  • Provide high quality interpretation and translation in support of the project as needed. 

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. 

Institutional Arrangement 

The incumbent will work under the direct supervision of the Human Rights and Access to Justice Project Manager and in close collaboration with all project team and UNDP Country Office (CO) team, promoting a client-oriented approach, and compliance to UNDP rules and regulations. 

Core Competencies
  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline. 
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible. 
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies 

  • Business Direction & Strategy: Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources.
  • Business Management: Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals 
  • Business Management: Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience; Ability to manage communications internally and externally, through media, social media and other appropriate channels
  • Administration & Operations: Events Management (including retreats, trainings, and meetings): Support offices with event management including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc. 
  • Human Resources: People strategy and planning Job design: Ability to design job roles to meet specific organizational objectives.  
  • Procurement: Financial Analysis: Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability. 
Required Skills and Experience
  • Secondary Education is required OR Bachelor’s degree in Business Administration, Finance, Accounting, Human Resources, Social Sciences, or a related discipline will be given due consideration but is not a requirement. Min. years of relevant work experience.
  • Minimum seven (7) years with Secondary Education or four (4) years with a Bachelor’s degree of experience working in administration or providing project management assistance is required.
  • Experience in UN/UNDP or International organizations or Development organizations is desired. 
  • Experience in organizing events (including retreats, trainings, meetings, etc.) is an asset. 
  • Experience in financial reporting for donors is desired. 
  • Experience in procurement of equipment/supplies/services is an asset. 
Required skills:
  • Highly competent in using computers and office software package

Required Language(s): 

  • Fluency in English is required. Fluency in Ukrainian is required for local personnel.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 
Scam warning
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If you wish to apply for this or other positions, please visit UNDP in Ukraine website, section Jobs and apply:

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy.

Qualified women are strongly encouraged to apply.

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