Program Assistant to VIA Program / Асистент/ка програми “Єднання заради дії”
Who We Are
IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. We focus on four essential areas to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.
About United Voices in Action (VIA) Program
The goal of the CSO-funded United Voices in Action (VIA) program activity is to contribute to Ukraine’s stabilization by supporting the integration of internally displaced persons (IDPs), strengthening social cohesion at the community level, and reducing the vulnerability of IDPs to exploitation. IREX engages both IDPs and host community members from up to 18 oblasts, promoting joint participation in local initiatives and supporting local and national integration planning. Using a conflict-sensitive approach, the VIA program empowers communities to develop shared visions for the future, enhance cooperation, and strengthen mutual understanding across diverse experiences of displacement.
Summary of Position
IREX office in Ukraine is seeking a qualified professional to fill the position of Program Assistant for its United Voices in Action (VIA) program (www.irex.org). The Program Assistant will coordinate and support implementation of program activities.
Are you the next member of our team?
Your Background & Skills:
- Minimum of one years of experience, preferably in the NGO sector and on technical assistance projects
- Bachelor’s degree
- Excellent Ukrainian, good knowledge of English (minimum B1)
- Strong intercultural and communications skills
- Excellent verbal and written communication skills
- Reliable team player
- Skilled at handling multiple tasks and able to maintain a calm, friendly demeanor under stressful situations
- Strong interpersonal and organizational skills
- Must be able to adhere to tight deadlines
- Advanced knowledge of MS Office applications, Power Point, Excel, Adobe, Google Applications
- Interest in cohesion and IDP topics.
- Ability to travel (if possible and according to IREX policy and the public health situation in Ukraine)
Your Daily Tasks:
- Assist with activities that fall under VIA program objectives
- Provide programmatic, financial, administrative, and logistical support to ensure smooth implementation of the program
- Support effective collaboration within the program components as well as partners, stakeholders, experts, trainers, regional coordinators, and key stakeholders
- Assist in the organization of program events, including trainings, meetings, and workshops
- Communicate with suppliers and other subcontractors
- Draft program-related documents, financial payments, reports, and success stories
- Provide support to monitoring and evaluation activities, data collection, and reporting
- Assist program staff as needed and provide general support to staff including photocopying, filing, note-taking, and other relevant duties
- Translate program-related documents (English-Ukrainian and vice-versa)
- Travel throughout Ukraine to attend program events and meetings (if possible and according to IREX policy and the public health situation in Ukraine)
- Assist in the coordination of training events, including designing materials, managing project deadlines, and ensuring compliance with the budget
- Provide support with contract preparation and documentation for external consultants, trainers, and vendors.
- Assist in entering and maintaining data in internal systems.
- Support procurement and administrative processes by collecting and filing supporting documentation for payments, contracts, and reporting.
- Coordinate packaging, and distribution of promotional and informational materials, ensure timely delivery through communication with vendors, monitor inventory at the storage facility, and manage shipments or on-site visits as needed to prepare or receive supplies for program activities across Ukraine.
- Other duties as assigned
We conduct background checks on all successful candidates.
This position is eligible for partial remote work. The eligible employee is a regular, full-time Ukraine-based staff who works from a worksite outside the Kyiv office on a more permanent or ongoing basis.
This position is not eligible for Immigration Sponsorship.
NO PHONE CALLS PLEASE
EOE – Equal Opportunity Employer
We are an Equal Opportunity Employer, including disability/vets.
Interested candidates are asked to send CVs and Cover letters to [email protected] as soon as possible, indicating position title in the subject line.
Application Deadline: The Position is open until filled. Applications will be reviewed on a rolling basis. Only applicants selected for interviews will be contacted.
