Procurement Officer \ Фахівець (фахівчиня) із закупівель

Position Summary

Momentum Wheels for Humanity (MWH) seeks a Procurement Officer for the five-year USAID Rehabilitation for Ukraine (Rehab4U) Activity. The Procurement Officer will support operational and logistics functions in Ukraine; facilitate project procurements and ensure appropriate filing of procurement documentation; and document and report on logistics and procurement activities.

Place of work – Kyiv 

About Momentum Wheels for Humanity

Since 1996, Momentum Wheels for Humanity has increased access to mobility and improved the quality of life for children, teens, and adults with physical disabilities in more than 50 low- and middle-income countries. We build and strengthen rehabilitation services within health systems through training and capacity building, policy and standards development, and supply and distribution of wheelchairs and other life-changing equipment. For more information, visit https://momentum4humanity.org/.

Expected Duties and Responsibilities 

The Procurement Officer will have the following responsibilities:

• Prepare vendor contracts, purchase orders, and other documentation as needed. Send vendor contracts and purchase orders to the Operations Manager for review
• Source and procure needed project goods, supplies, and services in line with donor rules and regulations and MWH policies and procedures
• Support project contract management and appropriate vendor contracting for Rehab4U project
• Liaise with program management and technical team on facility management issues
• Review procurement documentation (including procurement requisition forms, bid comparison forms, procurement checklists, and goods/services received notes). Check that documentation is completed correctly and work with the assistant to revise as needed. Send documentation to the Operations Manager for review.
• Provide support for the maintenance of office facilities, utilities, and other office vendor contracts under the direction of the Operations Manager
• Review vendor agreement list and update agreements for ongoing service contracts
• Support project file audits for operational documents as requested
• Contribute to operational policies and procedures development as requested
• Align on procurements for the upcoming month with the Operations Manager, define priorities, and develop an execution plan
• Prepare procurement documentation for assigned program activity procurements, including venue, catering, vehicle, and other procurements
• Prepare agreement modifications for ongoing service contracts as needed
• Conduct market surveys for new goods and service contracts with project vendors as relevant
• Properly complete, maintain, and file all purchase requisitions, quotations, purchase orders, donation letters, and other relevant procurement documents associated with MWH activities
• Ensure all procurements are fully documented through a well-organized filing system and in compliance with MWH’s SOPs and Ukrainian government requirements
• Provide other procurement support for MWH activities as needed
• Produce and submit logistics and analytical reports, as requested by the country team and HQ
• Prepare monthly invoice report that highlights significant accomplishments of duties during the reporting period, issues encountered, and proposed recommendations to address identified issues
• Provide information/responses to ad hoc reporting requests from donors or HQ as needed

Minimum Qualifications

• Bachelor’s degree in a relevant field, including office administration, logistics management, or related field
• At least five years of relevant work experience, preferably within the Ukrainian health or logistics, procurement, and warehouse management sector
• At least three years of working experience in logistics, supply chain management, and/or warehouse coordination 
• Professional experience working with an international humanitarian and/or development organization
• Familiarity with USAID and/or other donor regulations for procurement, stocking, and donation of goods and supplies 
• Familiarity with Ukrainian regulations and requirements related to the donation, stocking of goods and supplies
• Detail-oriented with good organization and prioritization skills
• Demonstrate analytical and administrative skills, as well as resourcefulness and initiative 
• Excellent computer skills with proficiency in Microsoft Office and Outlook, and knowledge management platforms such as DropBox or Box 
• Written and spoken fluency in Ukrainian
• Excellent written and spoken fluency in English 

Preferred Qualifications

• Procurement and logistics experience in the rehabilitation and assistive technology sector 
• Experience managing procurement and logistics in emergency settings, including staff supervision 
• Experience with warehouse management and international cross-border procurement in Ukraine

How to Apply

Please submit a cover letter and resume in English to [email protected], rolling until filled. Please include “Application for Procurement Officer: YOUR NAME” in the subject line. Applications will be considered on a rolling basis. Due to the volume of replies, please do not contact the office directly.

Momentum Wheels for Humanity is an equal-opportunity employer. We value a diverse workforce and an inclusive culture. Momentum Wheels for Humanity encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, or veteran status. Persons with a disability who are equally qualified for the position will receive first review priority.