Procurement Associatе, NPSA6, UNDP,Dnipro
ЗАВЕРШЕНО
UNDP Ukraine invites applications from highly qualified and experienced Ukrainian professionals for the post of the Procurement Associate.
Scope of Work:
- Contribute to programme staff in preparation of the Programme Procurement Plan based on the Annual Work Plans and its timely and regularly updating according to the programme activities;
- Maintain global procurement platform PROMPT and other corporate procurement systems from RPP’s side;
- Organize procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations. Support the procurement process to ensure that it is fair, competitive, transparent, ethical and provides best value for money as well as the procurement action is in accordance with UNDP rules and regulations, procedures and instructions;
- Implement sourcing strategy;
- Development and update of the rosters of suppliers, implementation of supplier selection and evaluation;
- Prepare submissions to Contract, Asset and Procurement Committees, facilitate supportive information and document flows;
- Verify Terms of Reference (TOR)/technical specifications/Statement of Work (SOW) according to UNDP regulations, required evaluation criteria and scoring;
- Assist programme management in preparation/revision of Programme Implementation Plan and Programme Procurement Plan;
- Serve as a secretary of the tender procurement processes of the RPP including: prepare all procurement documents, distribute and present relevant documentation to the members of the committee; coordinate procurement evaluation committee meetings; prepare procurement evaluation committee reports as well as maintain records of all documentation and reports;
- Implement proactive contract management, timely follow-up on the purchase orders fulfilment, communicate with suppliers and resolve issues which may arise along the supply process;
- Conduct contract management on every stage of supply chain proactively identifying potential critical parts and making suggestions for improvement;
- Maintain and improve the contract management system and to ensure that accountability to donors and internal stakeholders is met;
- Work in a close liaison with the responsible person or be responsible for ensuring timely verification and receipt of shipping documents, goods receipt, clearance, facilitating quality control and distribution;
- Liaise as necessary with the stakeholders of procurement processes which may include but not be limited to, international and national suppliers, service providers, external bodies and end users as needed along the procurement and supply process;
- Prepare Purchase orders (POs) and contracts, performance management of procurement contracts. Implement the internal control system which ensures that Purchase orders are duly prepared and dispatched. Ensure timely corrective actions on POs with budget check errors and other problem;
- Prepare and present reports on the programme procurement;
- Support to the management on physical assets disposal. Review of assets and recommendation of physical assets for disposal. Documentation preparation for submission to Contract Review Committees; follow up on request and liaise with requesting unit and maintenance for disposal action and entry in ERP system (Atlas) of all the requisite details for recording disposals. Oversight of disposal of items and accuracy of inventory data;
- Monitor the transportation of products purchased under the programme;
- Review logistics documentation ensuring that all necessary documents are properly prepared;
- Ensure timely distribution of shipping documents and related documents to local service providers;
- Ensure timely delivery and proper transfer of products to the recipients;
- Maintain adequate filing and documentary evidence of all procurement and contract management processes as required by UNDP policies and procedures;
- Ensure that all program’s needs are met through the timely provision of appropriate supplies and other logistical support to all areas of operation;
- Assist in problem solving, bottlenecks prevention, risk analysis of the procurement processes within the Programme;
- Provide inputs to the programme reports;
- Provide trainings on procurement related processes to the programme staff in the field offices;
- Assist programme management in preparation/revision of programme Implementation Plan;
- Perform other duties as required by UNDP management.
Qualification requirements:
- Secondary Education is required or Bachelor’s Degree in Procurement, Logistics, Management, Economics, Law, Business Administration, Public Administration, Engineering or other relevant areas will be given due consideration but it is not a requirement.
- Working experience with UN procurement procedures will be considered an advantage.
- Prior experience with a UN Agency or International Organization in the field of procurement is highly desirable.
- Experience in the usage of computers and office software packages (MS Word, Excel) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.
- Knowledge of public procurement principles is an asset.
- Training and/or certification in procurement and supply chain management is a strong asset.
- Fluency in Ukrainian, Russian and English is required.
DEADLINE FOR APPLICATIONS 02 November, 2022.
If you wish to apply for this or other positions, please visit UNDP in Ukraine website, section Jobs and apply:
UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy.
Qualified female candidates are strongly encouraged to apply.
