Partnership and Grants Manager (Київ)

POSITION SUMMARY:

HIAS Ukraine is looking for a senior manager with deep knowledge and experience in assessing and addressing legal, reputational, and business risks for a complex organization and for planning and implementing grant programs. The successful candidate will be familiar with Ukrainian legislation as well as international donor regulations (UN, USAID, DG Echo, etc.), and quick to learn HIAS Headquarters (HQ) policies and regulations. The role will ensure HIAS Ukraine Country Office compliance with government, donor, and HIAS HQ regulations and policies. Travel to insecure operating environments, may be required.

PLEASE, SEND YOUR RESUME TO THIS EMAIL: [email protected]

POSITION ESSENTIAL FUNCTIONS:

•  Ensure that HIAS and partner activities are carried out in compliance with donor regulations and requirements.
• Train both HIAS and partner teams in donor and other regulations
•  Ensure that relevant compliance violations are documented, actioned, and resolved.
•  Manage partnership vetting, legal agreements, capacity assessment, capacity building, and compliance.
•  Adapt partner vetting process to local context while ensuring alignment with HIAS localization policy.
•  Support program and development teams by presenting vetted partners for inclusion in proposals.
•  Identify partner capacity gaps and define capacity development strategy to strengthen partners’ organizational development, project management, financial management, Monitoring Evaluation Accountability Learning (MEAL), and fundraising skills.
•  Co-create plans to strengthen partners’ organizational development, project management, financial management, Monitoring Evaluation Accountability Learning (MEAL), and fundraising skills.
•  Monitor uptake of new skills, and build partner database, ensuring capacity assessments, training, monitoring, risk appraisals and development plans and reports are on file.
•  Work directly to improve partner capacity in key areas, identify third-party trainings for partners, and engage HIAS Ukraine Country Office staff to provide subject matter expertise in areas of growth.
•  Support program and development teams by presenting vetted partners for inclusion in proposals.
•  Identify new sources of funding and develop sustainable and affective grants programs.
•  Tracking grant applications and coordinating with institutional development.
•  In coordination with the Finance team, prepare and monitor budgets.
•  Oversee Protection against Sexual Exploitation and Abuse (PSEA) and Safeguarding function at HIAS, ensuring all staff and partners are trained in safeguarding, feedback mechanisms are in place.

QUALIFICATIONS & REQUIREMENTS:

•  Five or more years of work experience in a relevant position, e.g., legal, audit, risk and data analysis, grant quality and compliance, INGO work
• University degree relevant to the field of economics, business, law, international relations, political science, international development, finance, sociology, or other related fields
•  Master’s or other advanced degree preferred.
•  Experience working in a non-governmental organization, preferably an INGO.
•  Strong people management and relationship-building skills
•  Proficiency both in verbal and written English as well as Ukrainian and/or Russian. 
•  Ability to quickly learn and understand complex donor requirements in English.
•  Ability to manage multiple stakeholders, take ownership and ensure accuracy of work product.
•  Team player with ability to structure their own work and deliver excellent results with minimal oversight.
•  Highly proficient in MS Office: SharePoint, Teams, MS Word, Excel, and quantitative analysis
•  Risk & Compliance, Governance or Fraud approved international certifications will be considered an advantage.

DISCLAIMER:

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.

SAMPLE HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a Human Resources staff person.

Step 3: Interview with the hiring manager.

Step 4: Interview with a panel of HIAS employees.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS! 

Note: Some of our hiring processes may vary, and not all candidates will advance to each step. 

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values. 

VISION:

HIAS stands for a world in which refugees find welcome, safety and opportunity. 

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives. 

VALUES:

Welcome • Acogimiento • Hospitalite •

(Hachnasat Orchim)

We Welcome the Stranger

Justice • Justicia • Justice •
? (Tzedek)

We Pursue Justice

Empathy • Empatia • Empathie •
? (Chesed)

We Approach our Clients with Empathy

Partnership • Companerismo • Cooperation •

(Chevruta)

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • 

 (Ometz)

We Act with Courage to Build a Better World

Resilience • Resiliencia • Resilience • 
? (Ruach)

We Adapt and Thrive, Continuously Demonstrating our Resilience 

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status. 

SAFEGUARDING:

HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.