Менеджер/ка з управління персоналом в команду Plan International Ukraine

PLAN INTERNATIONAL  

Founded in 1937, Plan International, Inc. (“PII”) is a development and humanitarian organisation that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters, and partners in both humanitarian and development settings.   

Plan International is an independent development and humanitarian (dual mandate) non-profit organisation that believes in the power and potential of every child, but knows this is often supressed by poverty, violence, exclusion, disasters and discrimination.  

Working together with children, girls, young people, supporters, and partners, Plan International strives for a just world, tackling the root causes of the challenge’s girls and vulnerable children face. Plan International has been building powerful partnerships for children for over 85 years and now active in more than 75 countries, delivering humanitarian assistance and driving changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.  

Our global strategy “All girls standing strong creating global change” has a specific focus on girls, as they are often the most marginalised and most often left behind. We have committed ourselves to the ambitious target of reaching 200 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality in both humanitarian and development settings. Our organisation is transforming itself to meet the enormous challenge everywhere we work. We need bold, forward-thinking, and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 200 million girls.   

PLAN INTERNATIONAL UKRAINE 

Plan International responded to the Ukraine Crisis since March 2022, starting in countries hosting Ukrainian refugees (Moldova, Romania, Poland) and thereafter expanding humanitarian operations inside Ukraine since August 2022. Since October 2022, Plan International has been duly registered in Ukraine as a representative office of Plan International Inc.  

ROLE PURPOSE

This position will play a key role in establishing and running the human resource and organisational development function in the Ukraine country office.

The Human Resource Manager is a member of the Country Leadership Team (CLT) and is expected to contribute to Plan International Ukraine Response’ Strategy and proactively work with other team members to support PIU to deliver its strategic goals.

The role involves considering the human resource and organisation development implications of both strategic and operational plans, advising management on how to manage talent effectively; considerable forward thinking, analytical thinking and conceptual thinking are required.

The key challenge for this position is around creating a high performing team and safe culture to work in. This role needs individual with:

• Outstanding interpersonal skills are required, with an ability to motivate others to change by communicating a persuasive rationale and providing practical resources
• An ability to arbitrate between parties and to find solutions to difficult people issues is necessary
• An ability to proactively engage with staff and ensure staff have safe space to speak and share views
• Ability to manage change and effectively communicate change process

Accountabilities

• Set up and run the daily activities in the human resource (HR) function for the Ukraine country office ensuring compliance with national employment requirements and alignment to Plan International values and behaviours.
• Have overall responsibility for the design and implementation of relevant HR policies and systems to meet the needs of the response, including but not limited to local and internationally deployed benefits, recruitment and selection policy and procedures.
• Responsible for monitoring staff welfare and ensuring that staff have access to resources to support their well-being.
• Ensuring that the Ukraine country office has effective, efficient, and compliant resourcing strategies in place to ensure that the right numbers of staff with the right skills are recruited in a timely and safe way. These resourcing strategies cover local and international recruitments, international deployment and as well as other resourcing options such as volunteers or external agencies.
• Working with Country Leadership Team to ensure that the response program is structured to efficiently deliver effective program outcomes.
• Ensuring that all newly recruited staff receive a clear induction which provides a thorough understanding of both their own role and responsibilities as well as key organisational priorities and information
• Providing line managers and staff at every level with HR advice and support as required to deal with HR issues and questions that arise related to the response.
• Responding to requests for information or HR reports and trackers as required.
• Provide effective HR business partnering support to the response management so HR issues and needs are understood and captured in strategies, proposals and programs.
• Liaising with Finance to ensure all required HR budget requirements are incorporated in to the response master budget.
• Support proposal development, ensuring appropriate HR costs are incorporated in to funding submissions.
• Support local partners/civil society organization in strengthening of their internal HR processes and policies, as required.
• Any other duties as assigned

SAFEGUARDING, GENDER EQUALITY AND INCLUSION 

• Ensures that Plan International’s global policies for Safeguarding and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures

Key relationships

Internal: Country Director, Country Leadership Team, HR Assistant, other support team colleagues in the mission, programs team, Global Hub departments (including People & Culture, legal, humanitarian, finance).

External: payroll provider, government agencies, PIU’s lawyer, other international and national NGOs in Ukraine.

Technical expertise, skills and knowledge

• Proven HR management experience, including establishing HR functions and working in challenging environments.
• Proven effective and practical HR management working across several sites and operating in a multicultural and matrix management structure
• Fluency in English essential.
• Proficient in Microsoft office packages, and HRIS systems
• Works and lives with a flexible, adaptable, and resilient manner.
• Demonstrates awareness and sensitivity to gender and diversity.
• Willingness to learn and be exposed to new learning opportunities
• Striving for high performance across the team and for Plan’s business 
• Strategic thinking and innovation – finding efficiencies in the use of resources 
• Decision making and risk management – identification and action on HR Management in line with compliance requirements and humanitarian ways of working.  
• Influence and communication – able to communicate concerns to managers and teams 
• Building effective teams and partnerships – with teams and external suppliers

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives

Who are we looking for?

We strongly encourage citizens of Ukraine to apply, including those who have been displaced as a result of the conflict and members of minority communities. We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and idea.

Where will I be based?

Our main office is in Kyiv, Ukraine.

Why join Plan International?

It’s an exciting time to join as we shape our longer-term strategy and presence within each of the response countries. You’ll have a direct impact on women and children affected by the conflict in Ukraine.

How do I apply?

Please submit your CV and Cover Letter via [email protected].

Please note, interviews will take place on a rolling basis and we reserve the right to close this advert once sufficient applications are received. During our emergency response, there may be a delay in hearing from us; at Plan International we appreciate the time invested in application processes and aim to respond to every candidate in due course.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.