Менеджер/ка проекту / Project Manager
Job Title: Project Manager
Project Name: Special Defence Advisor (Defence Reform)
Location of Position: Ukraine, Kyiv (on-site)
Reporting to: Team Lead
Remuneration: Fees are subject to negotiation in line with market rates
Indicative LOE/Time Frame: Full-Time, Aug 2025 – March 2026 (with possible extension)
Citizenship: Ukrainian
Language Requirements: Ukrainian native speaker, fluent in English.
Application Deadline: 10th August 2025
Application Instructions:
- Cover letter is mandatory to be considered. Cover letters should detail how your experience and qualifications match the opportunity, your daily fee and current availability.
- To apply for this position, please click the Apply Now link.
- Only successful candidates will be contacted. No phone calls please.
About Alinea: Alinea is an international development consultancy providing technical and management expertise that helps people improve their lives. We work with governments, investors, companies, and communities to create lasting change. Over 38 years, Alinea has successfully delivered more than 1000 projects worldwide.
Equal Opportunity, Due Diligence and Fraud Statements: At Alinea International we value equity, diversity, and inclusivity in everything we do. We are an equal opportunity employer opposed to all forms of discrimination. We actively seek and encourage applications from people of diverse backgrounds recognizing that an inclusive workforce enriches our organization and achieves smarter, more innovative results.
Alinea is committed to the protection of children and vulnerable adults. Due to the nature of our work, all candidates will be subject to due diligence checks and extensive background checks where appropriate.
Alinea International does not charge a fee at any stage of the recruitment and hiring process. All offers of employment or job opportunities with Alinea International that include any form of a request for payment of fees or collect information on bank accounts are fraudulent. Any requests for such payment or information should be refused and reported to your local law enforcement authorities for appropriate action and to Alinea International.
Project Description: Alinea International has been contracted by the UK Government to support defence reforms in Ukraine, working with civil society, Ukraine’s Ministry of Defence, and other relevant stakeholders. The project is designed to support defence reforms in Ukraine with a view to making the sector more efficient and accountable.
About the Work: The role Project Manager will provide key project and financial management support to a UK Government-funded defence reform initiative in Ukraine. Working closely with the Team Leader, Operations Manager and Alinea’s head office, the candidate will coordinate quarterly workplans and budgets, oversee spending, support partner engagement, and ensure timely delivery of high-quality outputs.
The position involves managing contracts, client communications, and budgeting, as well as contributing to project reporting and risk management. The ideal candidate will bring strong experience in managing international development projects, excellent organizational and communication skills, and the ability to work effectively across diverse institutional and cultural contexts.
The Role:
Project Management & Oversight
- Oversee overall project implementation to ensure adherence to project plans, donor requirements, and contractual obligations
- Support the Team Leader in managing project teams to deliver high-quality outputs on time and within budget
- Liaise with project/delivery partners and the MEL team to monitor day-to-day activities, operations and provide timely guidance to project staff to ensure activities are delivered on schedule and meet quality standards
- Ensure compliance with donor policies and Alinea’s internal procedures, including procurement, financial management, and reporting
- Develop and maintain detailed work plans and risk management frameworks to track progress and address challenges proactively
Financial and Budget Management
- Manage the project budget to ensure efficient allocation of resources and achievement of financial targets in line with Alinea’s commercial proposal
- Lead monthly and quarterly work-planning and budgeting, collaborating with the Team Lead and delivery / consortium partners to allocate personnel time and resources in line with project and client needs
- Prepare and review financial reports, forecasts, and client invoices in collaboration with Alinea head office
Client and Stakeholder Engagement
- Act as the principal point of contact for the client on all finance and administrative matters
- Build and maintain effective relationships with key stakeholders, including implementing and grant partners, to monitor progress and address delays or variations in spending in a proactive manner
Reporting and Quality Assurance
- Report regularly, jointly with the Team Leader, to the Project Director on project progress, risks, challenges, and opportunities
- Review and quality-assure project deliverables, including technical and financial reports, ensuring they meet Alinea and client standards
Required Qualifications:
Mandatory:
- Bachelor’s degree in international development, business administration, or a related field (Master’s degree preferred)
- At least 7 years of experience working in international development, or related fields, with significant experience of project and financial management
- English-language skills – C1, C2 level, native Ukrainian
- Demonstrated ability to manage relations with multiple stakeholders for data collection, data verification, reporting and dissemination
- Proven experience in client relationship management and stakeholder engagement.
- Strong understanding of budget management, forecasting, and reporting processes.
- Demonstrated ability to manage demanding situations and multitasking
- Excellent computer skills. A strong skill set in MS Office is required, particularly in MS Word, Excel, Outlook and PowerPoint
- Demonstrated diplomatic tact and ability to work across institutional contexts, languages, and cultures
Desirable:
- Excellent interpersonal, written and verbal communication skills
- Ability to prioritize and manage time efficiently
- High level of attention to detail
- A team player who readily supports other organizational members and members of their project team(s)
