Менеджер/ка із звітності, Grants and Reporting Manager

INTERSOS (Italy) is a humanitarian organization on the front-line of emergencies, bringing assistance to victims of armed conflicts, natural disasters and extreme exclusion with particular attention to the protection of the most vulnerable people.

Since 1992 our humanitarian workers have been helping people affected by humanitarian crises: we provide first aid, food, shelter, medical assistance and basic goods. We ensure that basic needs, as education, access to clean water and health assistance, are met.

INTERSOS is opening a position of Grants and Reporting Manager in Kyiv (Vinnytsia).

Main Purpose The Grants and Reporting Manager ensure timely support for design and development of new project proposal, reporting in adherence to donor’s guidelines, ensuring these are in line with INTERSOS’ program goals, objectives and indicators.

Reporting to: Country Programme Coordinator

Contract before 31.12.22 with possibility to extend.

Maintasks and responsibilities:

• Develop and maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including filing of grant documents (including through the grants database (IMP)
• Responsible for developing/and or reviewing grants proposals in collaboration with Programme Department and Technical Advisors. Including:
• Analyzing requests for proposals, be updated on donor priorities and track and share relevant calls for proposals.
• Ensure that programs’ design matches INTERSOS and donor technical minimum standards and seek MEAL department guidance and tools.
• Organizing and managing the use of timelines, templates and guidelines for proposals
• Writing or compiling and managing review of proposals
• Packaging proposals for submission.
• Be updated on donor priorities, trends (such as interest in cash-based interventions) and track and share relevant calls for proposals
• Manage the process of compiling reports (donors and internal reports) in close collaboration with Technical Advisors, Programme and MEAL teams, and Finance to ensure accurate, transparent and timely delivery of narrative and financial documents.
• Manage grant process of implementing partners (sub-grantees), including drafting of grants agreements and MoUs, and follow up
• Coordinate and seek input on generic concept notes, briefing notes, SITREPS and programme factsheets to be used in donor meetings and visits.
• Ensure the timely compilation, review and submission of relevant supporting documents for monitoring exercises conducted by donors or third parties.
• Accountable for compliance in relation to grant management and project cycle management processes. Including providing an internal help-desk on donor related issues and deliver trainings on donor rules and regulations, as well as proposal and report writing.
• Assist in the representation of INTERSOS in external meetings and monitoring mission of donors, as delegated by the Programme Coordinator.
• Develop and implement a consistent filing structure and ensure that the project folders are complete and arranged (agreement, amendments, NFFs, signed reports, communications, etc.).- shared responsibility with Programme managers and Finance/admin department.

Professional Experience:

• University Degree in a related field
• At least 2 years of professional experience working with humanitarian NGO, working in program design and evaluation
• Demonstrate active direct experience in dealing with grants (proposal development and/or reporting) from minimum 2 donors out of the following list: DG ECHO, UNHCR, UNOCHA, AICS, USAID/BHA, GAC
• Demonstrate familiarity with Project Cycle Management
• Prior work experience n complex humanitarian setting is desirable

Professional Requirements

• Strong Project Cycle Management skills and capacity to plan and organize work activities
• Excellent reporting and writing skills
• Demonstrate familiarity with Project Cycle Management
• Strong Project Cycle Management skills and capacity to plan and organize work activities

Languages:

Fluency in English (written and spoken)

Personal Requirements

• Excellent coordination, communication and negotiation skills
• Strong organizational and problem-solving skills with analytic approach
• Strong attitude for teamwork and collaboration within a complex organisation
• Ability to work under pressure, with peaks of heavy workloads, and to manage several tasks at once with tight deadlines.
• Self-development, initiative-taking.
• Good computing skills

Please sent your CV in English here: INTERSOS Application.