Координатор/ка з логістики (постачання) / Logistics Coordinator (Supply Chain)
ЗАВЕРШЕНО
About Us
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.
Role and responsibilities
To oversee NRC logistical operations at the Area level, Support NRC programs at the area level and coordinate activities with NRC CO. Planning and implementing sound logistics practices (procurement, fleet/transport, warehousing, and reporting) following NRC Logistics policies and procedures and relevant donor guidelines.
Generic responsibilities
- Adherence to NRC policies, guidance and procedures.
- Implement NRC’s systems and procedures at the area level.
- Ensure adherence to NRC policies, handbooks, guidelines and donor requirements.
- Prepare and submit reports and analyses.
- Ensure proper filing of all support documents.
- Advice line managers in Logistics related procedures and provide training for the Logistics team
- Management of support team.
- Ensure development and implementation of administrative systems and procedures.
- Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.
- Focus on anti-corruption, transparency and cost-efficiency in all processes (e.g. in procurement, vehicle management, asset management).
Specific responsibilities
- Oversee the Goods delivery from/To NRC warehouses, Suppliers and other locations from start to finish (including requisitioning, receiving, storing, issuing and delivering goods).
- Supervise the management of the warehousing activities in the West area and at the linked field offices.
- Plan and execute Logistics activities so NRC’s resources are used most effectively.
- Follow-up and manage the lease of property (offices, warehouses, fleet, accommodation, IT equipment) and the running of those agreements.
- Coordinate with Access and HSS teams for issuing the required Permits/Approvals for Vehicles and goods movements between locations.
- Train Logistics team on NRC logistics Handbook, logistics policies and guidance as needed.
- Provide training for line managers (Non-Logistics staff) on the logistics process, particularly in supply chain procedures, fleet management and stock management requirements.
- Ensure efficient and effective coordination with other Support functions, especially Finance.
- Manage ongoing local and explore the options to further expand the potential procurement opportunities at the area level, regular search for suppliers within a prequalification process and timely update the vendor database and continuously update the suppliers’ performance information.
- Ensure that all procurements are in line with NRC procedures and serve the best interests of NRC and its operations (quality of goods, timely delivery, value for money).
- Ensure proper Assets management, the establishment of the assets list and update it regularly.
- Ensure the regular Assets and stock checks/inventory on monthly basis.
- Supervise the management of the NRC fleet at the area level.
- Ensure regular logistics/Procurement and fleet reports are submitted regularly to the relevant stakeholders.
- Train, coach and guide Logistics staff to perform tasks more independently within the areas of their duty and assigned tasks.
- Lead the Market Analysis process and contribute to it as assigned by the line manager.
- Report all potential fraud cases to the Line Manager.
- Perform any other duties assigned by the Line Manager.
Competencies
Professional competencies
- Bachelor’s degree in relevant field.
- Minimum 3 years of experience working in a humanitarian organization.
- Previous experience from working in complex and volatile contexts.
- Fluency in English.
- Fluency in Ukrainian and Russian.
- Experience cars mechanic is a plus.
Behavioural competencies
- Strong context monitoring and analytical skills.
- Resilience and ability to work in insecure environments.
- Strategic thinking.
- Ability to empower and build trust.
- Ability to plan.
We offer:
- Type of contract: national employment contract till 31.12.2022 (with possible extension)
- Salary/benefits: According to NRC salary scale, terms and conditions.
- Duty station: Lviv, Ukraine.
This position is for Ukrainian nationals only.
Please note that we will contact only shortlisted candidates.
NRC retains the discretion to cancel the recruitment.
NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early.
