Керівник/ця відділу управління фінансовими контрактами (повна зайнятість, Київ)

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the Country Office to fill the position of the 

Head of Financial Contract Management (full-time, Kyiv)

(internal SAP code: Head of Financial Contract Management)

As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ). The commissioning parties and cooperation partners all place their trust in GIZ, and we work with them to generate ideas for political, social and economic change, to develop these into concrete plans and to implement them. Since we are a public-benefit federal enterprise, German and European values are central to our work. Together with our partners in national governments worldwide and cooperation partners from the worlds of business, research and civil society, we work flexibly to deliver effective solutions that offer people better prospects and sustainably improve their living conditions.

Key responsibilities:

• Ensuring the quality, efficiency and economics of administrative and commercial support processes in the areas of financial contract management in S/4HANA.
• Ensuring compliance with company-wide procedures (P+R), country-specific guidelines and national legal requirements.
• Management of employees (range 7-9) in accordance with GIZ management principles and guidelines to promote a sense of corporate identity, enable employees to carry out tasks independently, and create scope for creativity and innovation.
• Introducing and disseminating new policies, rules and guidelines etc. relating to administrative procedures respecting the standards in S/4HANA.
• Ensuring an efficient and effective interface management through regular knowledge transfer and contact with employees in the clusters and HQ.
• Representation of the unit vis-à-vis business partners, internal customers and external auditors.
• Cooperation and regular exchange with Procurement Team and Accounting (Financial Operations) Team to align policies and processes.
• Coordinating and Securing Internal Control activities within portfolio of GIZ Ukraine.

Tasks:

1. Coordination Tasks:

• Advises the management of the GIZ Country Office on questions relating to financial contract management.
• Cooperates with neighboring teams for accounting and procurement.
• Cooperates with finance managers of clusters.

2. Managerial Responsibility:

• Is responsible for the smooth processing of the business area.
• Manages all staff reporting to him/her/them (7-9 employees) in accordance with GIZ management principles and guidelines.
• Is responsible for recruiting, selecting, grading and planning the assignment and development of staff members of his/her/their team.
• Is responsible for monitoring and managing staff ensuring efficiency in the process.
• Carries out annual staff assessment and development talks for staff members of his/her/their team.

3. Content-related Tasks:

• Ensures efficient, quality assured process within the standards of S/4HANA.
• Checks the documents for completeness and contractual conformity.
• Ensures verification of business partner master data (e.g. bank details, name and address).
• Ensures arithmetical verification and review of receipts for payment for contracts and procurements.
• Ensures invoice verification and document verification for construction invoices and in specific cases eventually preparation of construction-specific accounting sheets for each payment.
• Conducts communication with contractors.
• Ensures checking and updating accounting data in S4 entered with procurement.
• Ensures/supports proper filing (electronic and hardcopies).
• Supports providing advice to recipients of Local Contribution Agreements.
• Conducts assessment of commercial processing experience (KEP).
• Checks the expenditure list for Local Contributions.
• Supports in audit processes for projects, Country Office and HQ.
• Provides expert input on contract drafting, billing modalities, tax issues etc.
• Manages and secures the annual Internal Control activities in line with P+R.
• Ensures internal and external networking between different teams.
• Thinks and acts outside the boundaries of the immediate team.
• Formulates solutions for exceptional or complex issues and fundamental issues relating to the section.
• Develops themes and instruments in his/her working area and incorporates these into the overall context.
• Assigns and conducts trainings in the area of responsibility.
• Proposes and decides on solutions for non-standard, justified cases.

4. Other Duties / Additional Tasks:

• Integrates colleagues from other teams including cluster service units into IC activities.
• (Pro)actively participates in regular meetings with finance managers and finance/procurement teams.
• Performs other duties and tasks at the request of management.

Required qualifications, professional experience and personal competences:

Education / Training:

• MSc/ MBA/ master’s degree in finance, accounting, business administration or similar area.

Professional Experience:

• At least 5 years’ experience in business process or change management.
• At least 3 years’ experience as internal controller or auditor.
• Specific knowledge in the legal requirement for invoicing of services and procurement in Ukraine.
• At least 3 years’ experience in a leading function.

IT Knowledge:

• Profound knowledge of MS Office package.
• Knowledge of and experience with SAP system.

Language Qualifications:

• Very good English knowledge in speaking and writing.
• Native speaker of Ukrainian.
• German knowledge is an advantage but not a must.

Other Competences:

• Good communication skills.
• Strong analytical, statistical and problem-solving skills.
• Ability to recognize sensitive issues and timely, confidential communication.

We offer: 

• Official employment, salary fixed in EUR, performance-related bonuses and 13th salary.
• Medical insurance, 29 vacation days annually.
• Language classes, hard and soft skills trainings.
• Individual and group psychological support.
• Possible flexible and remote work (depending on projects’ needs up to 10 days a month within Ukrainian border).
• Meaningful and valuable work, international environment.

Employment conditions: 

Full-time position with 40-hours working week. Place of assignment is Kyiv. Starting as soon as possible. The contract duration will be 12 months with the possibility of prolongation. 

GIZ is an equal opportunity employer and is committed to fostering a diverse and inclusive working environment. We welcome applications from all qualified candidates regardless of gender, age, ethnic origin, religion or belief, sexual orientation, or any other characteristic.  

We particularly encourage veterans and people with disabilities to apply.

Application: 

We are looking forward to your application in English, comprising your CV and a Cover letter explaining your motivation to apply for the job to [email protected] until COB 23 July 2026, Thursday. Only shortlisted candidates will be contacted for the next stages of the recruitment process. 

Candidates are requested to submit their documents with the following title:

• Surname Name_CV
• Surname Name_Cover letter

By sending the application you give the consent for the personal data processing for recruitment processes solely according to GIZ data privacy regulations. You can familiarize yourself with these regulations by the link Data protection | GIZ.