Керівник/ця проектів (Project Officer), Представництво НАТО в Україні

VACANCY NOTICE

OFFICE: NATO Liaison Office under the NATO Representation to Ukraine
TITLE: Project Officer
GRADE: LES 5
WORKING HOURS: Full time
LOCATION: Kyiv, Ukraine
DEADLINE: 9 June 2023 (COB)

1. SUMMARY

The NATO Liaison Office in Ukraine (NLO) was established in 1999 to facilitate political and military dialogue and co-operation between the Alliance and Ukraine. In recognition of the growing importance of the NATO-Ukraine partnership, the NATO Representation to Ukraine (NRU) was established in March 2016. The NRU is composed of the NLO and the NATO Information and Documentation Centre (NIDC) and is led by the Head of the NATO Representation to Ukraine.

At their meeting in Warsaw on 9 July 2016, the Heads of State and Government of the NATO-Ukraine Commission endorsed the Comprehensive Assistance Package (CAP) for Ukraine. The objective of the Package is to consolidate and enhance NATO’s assistance for Ukraine. This will enable Ukraine to become more resilient, to better provide for its own security and to carry out essential reforms, in particular in the security and defence sector. In response to the Russian invasion of Ukraine, at the 2022 NATO Summit in Madrid, Allied Heads of State and Government endorsed the Political Framework for the Extraordinary Review of the CAP aimed at delivering urgently needed non-lethal military assistance to Ukraine and supporting Ukraine in long-term recovery.

The CAP is a fast-paced, multidimensional co-operation framework, requiring close co-operation between NATO and Ukraine and effective inter-agency co-ordination in Ukraine, including day-to-day management of CAP activities across all of its work strands, and work to ensure the involvement of several organisations of Ukraine’s defence and security sector being involved in implementation of the CAP.

The Project Officer will work at the Military Career Transition Programme (MCT) under CAP. The Programme is an integrated part of the NLO and it is aimed at providing support to Ukraine in developing and implementing a sustainable and effective system of military career transition. In the frames of supporting reform processes of defence and security sector of Ukraine, the MCT Programme also contributes to psychological rehabilitation system establishment and mental health resilience of the personnel of Ukrainian defence and security institutions. Another strategic direction is enhancing the development of institutional capacity of the Ministry for Veterans Affairs of Ukraine.

This job announcement presents a perfect opportunity for a motivated professional interested in joining the CAP Team at the NLO and work at MCT Programme in the framework of delivery of CAP activities in Ukraine.

2. QUALIFICATIONS AND EXPERIENCE

a. ESSENTIAL

The incumbent must possess:

• a first level university degree;
• a minimum of three years of work experience in project management including designing, implementing and evaluating projects;
• previous experience drafting project proposals, reports, evaluations and memos, and making presentations;
• solid awareness on: veterans’ issues, military career transition, psychological rehabilitation, CIB and resilience is a preference;
• language proficiency: English, level 4 (Upper Intermediate); Ukrainian, level 6 (Proficient);
• excellent computer skills (MS Office applications);
• no criminal record and ability to pass security clearance. 

b. DESIRABLE

The following would be considered an advantage:

• previous work experience in a similar position;
• previous work experience in an international organization, embassy, and/or in a military environment;
• minimum of three years of work experience in capacity building programmes;
• flexibility to work outside of normal working hours, when necessary.

3. MAIN RESPONSIBILITIES

• Initiate, plan, implement, monitor, evaluate and close MCT Programme projects as coordinated with strategic CAP goals.
• Conduct day-to-day running and management of assigned projects within CAP framework, focusing in particular on the MCT Programme directions and ensure projects visibility. Contribute to implementation and coordination of the CAP project planning and execution processes.
• Represent CAP – MCTP projects vis-à-vis third parties (NATO Headquarters, Allied and Partner Embassies, international organisations, national partners).
• Co-ordinate assigned partnerships, incorporating CAP objectives, establish and maintain effective work relationships with relevant stakeholders.
• Provide inputs to Programme and CAP level documentation in the area of assigned projects; analyze and prepare relevant information, draft reports and letters.
• Co-ordinate tender procedures for project vendor selection and contracting processes.
• Develop, manage and oversee project related documentation in line with CAP functional areas; conduct written and oral business communication, prepare events, meetings, and visits in the frame of specific projects.
• Co-ordinate the workload of the CAP – MCTP Project Assistant assigned to support project implementation.
• Attend events of interest and relevance organized by the NLO and strategic partners.
• Demonstrate a professional, courteous and responsible client-oriented manner and maintain the absolute confidentiality and security of NATO information.
• Perform other duties, as required.

4. INTERRELATIONSHIPS

The Project Officer will work in adherence to the “One NATO” approach and take into account guidance and advice provided by the Head of the NLO. S/he will report to the Defence and Security Cooperation Team Leader for the Comprehensive Assistance Package for Ukraine in the NATO International Staff Operations Division through the CAP – MCTP Team Leader.

5. COMPETENCIES

The incumbent must demonstrate:

• Achievement: Works to meet standards.
• Clarity and Accuracy: Monitors and checks work or information.
• Customer Service Orientation: Discovers and meets customer needs.
• Flexibility: Adapts and works effectively within a variety of situations.
• Initiative: Is decisive in a time-sensitive situation.
• Organizational Commitment: Supports the organization.
• Self-Control: Responds calmly.
• Teamwork: Co-operates effectively.

6. CONTRACT AND REMUNERATION PACKAGE

For the selected candidate, we can offer a competitive salary which is not exempt from taxation, and includes social benefits (health care, including health and accident insurance), a generous leave package, and the opportunity to work in a very inspiring international environment.

The successful candidate will be offered a 3-year full time contract with possible extension, based on continued programme funding and satisfactory job performance.

7. HOW TO APPLY

Interested candidates are invited to apply by email to: [email protected]

Please indicate “CAP – MCT Project Officer” in the subject line of the email.

Please attach the following documents (in English):

• CV/Resume (maximum two pages);
• Cover/Motivation letter highlighting how the candidate meets qualifications stated in this vacancy announcement (maximum one page);
• At least two letters of reference including referees’ contact details, preferably from a previous or current employer.

 8. DEADLINE

The deadline for submission of the required documents is 9 June COB. Only shortlisted candidates will be contacted for interview. Written, practical and language tests may also be conducted.

The selected candidate is to undergo security and suitability vetting as a condition of employment prior to taking up the position. The selected candidate should also be found medically fit to perform duties on the basis of a completed questionnaire.