Керівник(ця) групи закупівель / Logistics Team Leader
ЗАВЕРШЕНО
About Us:
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.
The purpose of a Logistics Team Leader (Procurement) Lviv is to provide the day to day implementation of the logistic function’s responsibility for all types of NRC UA procurement.
Generic responsibilities:
- Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements
- Implement delegated logistic functions portfolio according to Plan of Action
- Conduct and follow up daily operational logistic activities
- Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards
- Prepare and develop logistic reports as required by Country/Area office
- Support in development of SOPs as requested
- Ensure proper filing of all support documents
- Promote and share ideas for improvement of the logistic function
- Perform other duties, as assigned by Line Manager
Specific responsibilities:
- Contribute to the development of Logistics as a support service in NRC Ukraine. Develop required areas according to NRC policy, guidelines and Ukraine legislation. Liaise with NRC People system.
- Prepare requests for quotations and source bids & quotations per NRC procurement regulations and thresholds.
- Support in the preparation RFQs, Tenders and BID analysis for complex purchases.
- Manage the prequalification of service providers and ensure all purchases meeting thresholds for use of prequalified vendors and services providers are adhered to.
- Manage the waiver register and share it with the Logistics Manager/Coordinator.
- Support in the receiving of Bid/Tenders and assist in opening and processing stages.
- Prepare the payment requests, while ensuring accuracy and complete supporting documents are attached.
- Maintain proper files for procurement documents (and upload all documents in Agresso).
- Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds.
- Ensure RFQs, are prepared and sent out within the agreed lead time.
- Complete and issue purchase orders per NRC regulations.
- Check procurement documents (Bid analysis, Purchase Orders, Payment documents, etc…) and submit them to signatories for verifications and approvals.
- Follow up with suppliers and organize for delivery of materials.
- Update and share the procurement tracker regularly.
- Ensure updating Vendors’ databases and explore and help in developing the Area level FWA.
- Ensure that all assistants and officers supervised keep track of current procurements with bi-weekly reporting for consolidation into a monthly report.
- Support Procurement assistants/officers in the direct purchase and reconcile every action with the Finance team.
- Train, coach and guide procurement staff to ensure that team members are capable to perform tasks more independently within the areas of their duty and assigned tasks
- Provide support to all field offices as needed and make supervisory visits to all procurement offices in the area/field offices.
- Report all potential fraud cases to the Line Manager
- Any other tasks assigned by the supervisor.
Competencies
1. Professional competencies
Generic professional competencies:
- Experience from managing procurement team in a humanitarian/recovery context
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Knowledge about own leadership skills/profile.
- Working knowledge or communication in English, both written and verbal.
- Proficient in Office software (Word, Excel).
Context/ Specific skills, knowledge and experience:
- Knowledge of the humanitarian context in Ukraine
- Working knowledge of both Ukrainian and Russian languages, written and verbal
- Demonstrable ability to lead and manage staff
- Experience in Procurement for at least 2 years on managerial position
2. Behavioural competencies:
- Managing resources to optimize results
- Managing performance and development
- Working with people
- Handling insecure environments
- Empowering and building trust
We offer:
- Type of contract: national employment contract till 31.12.2022 (with possible extension)
- Salary/benefits: According to NRC salary scale, terms and conditions.
- Duty station: Lviv, Ukraine.
This position is for Ukrainian nationals only.
The deadline for the applications – 13.06.2022.
Please note that we will contact only shortlisted candidates.
NRC retains the discretion to cancel the recruitment.
NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early.
