Фахівець/чиня з польових місій та безпеки

The Field and Security Officer serves as the primary focal point for all safety and security matters related to the Estonian Refugee Council’s operations in Kharkiv, while also overseeing the administrative management of the Kharkiv field office. Based in Kharkiv, the officer maintains regular communication with the ERC Country Office in Kyiv to report on regional security developments and contribute to the organization’s overall security management. In addition to security responsibilities, the role includes leadership of administrative functions, such as field office operations and fleet management.

Main tasks:

1. Safety and Security

• Ensure that ERC’s properties in Kharkiv, including offices, guesthouses, hotels, and other venues, meet minimum safety standards. Oversee necessary safety improvements, modifications, equipment stocking, and signage installation.
• In coordination with the Senior Security Officer and Head of Support Services, develop, implement, and regularly update effective safety and security procedures for the field base, ensuring alignment with programmatic needs.
• Conduct security induction briefings for all newly arrived staff and ensure ongoing staff awareness of safety protocols.
• Support the development and maintenance of Hibernation, Relocation, and Evacuation (HRE) plans for the Kharkiv region.
• Identify and regularly assess hotels and transport providers to ensure compliance with ERC safety standards.
• Track and coordinate all ERC staff travel in the Kharkiv region, ensuring alignment with security procedures.
• Monitor traffic and security conditions via available sources (e.g., radio, news) and share updated route and travel information with staff and drivers.

2. Field Office and Logistics Support

• In coordination with the Office Assistant, ensure that the Kharkiv office is adequately equipped with furniture, supplies, household goods, and stationary to support daily operations.
• Maintain oversight of field logistics and support functions to enable smooth programme implementation.

3. People Management and Representation

• Line manage the fleet and drivers in Kharkiv, including setting workplans, conducting performance reviews, and addressing day-to-day people management tasks.
• Lead and accompany programme teams during field trips, ensuring that all safety and security protocols are effectively implemented.
• Motivate and manage field staff, contributing to staff structure design, recruitment processes, performance management, and staff welfare initiatives.
• Represent ERC in national and local security coordination platforms, including INSO, CIMIC, and other formal/informal networks. Timely communicate relevant security updates to ERC leadership.

Expectations towards the candidate: 

• A Bachelor’s degree in a relevant field such as Security Management, International Relations, Political Science, Emergency/Disaster Management, or a related discipline is required. 
• At least 1-year experience within security or another related field is essential (i.e. DSNS and/or with an NGO)
• Additional certifications in security risk management, humanitarian safety, or crisis response are highly desirable (e.g., HEAT, INSO, RedR, or equivalent).
• Training in first aid, evacuation planning, or safety coordination is considered an asset. 
• Excellent working knowledge of MS Excel, Word and PowerPoint is essential
• Very good self-organizational skills
• Excellent interpersonal and communication skills
• Language skills: Ukrainian and Russian: native or bilingual proficiency; English: Upper-intermediate level desired

  What do we offer offer:

• competitive salary
• medical insurance
• 28 vacation days
• international environment
• Location: Kharkiv
• work from home a few days per month
• official employment
• salary transferred twice per month

How to apply
Please apply by uploading your cover letter and up-to-date CV on our website.
ERC only accepts duly completed applications submitted through the ERC HR portal.
Due to limited resources, only short-listed candidates will be contacted.
Send your CV and Cover letter in English to Field and Security Officer | ERC HR Portal (pagulasabi.ee).
Please, also mention your salary expectations.
Learn more about Estonian Refugee Council here: https://www.pagulasabi.ee/en/news