Фахівець/чиня проєкту з гуманітарного розмінування / Business Support Associate SC6 at WFP Ukraine

Всесвітня продовольча програма (ВПП ООН) – це гуманітарна організація ООН, яка надає продовольчу допомогу у вигляді грошових коштів, сертифікатів або продуктів харчування громадам, що постраждали від війни. У своїй діяльності ВПП керується гуманітарними принципами нейтралітету, неупередженості, гуманності та незалежності. Спираючись на пристрасть, відданість та професіоналізм наших 24 000 співробітників по всьому світу, Всесвітня продовольча програма (ВПП) працює в понад 123 країнах і територіях, щоб доставляти життєво необхідну їжу людям, які залишилися переміщеними внаслідок конфлікту та знедоленими внаслідок катастроф. Крім того, ВПП допомагає окремим особам і громадам знайти кардинальні рішення для багатьох проблем, з якими вони стикаються, будуючи краще майбутнє. 

We offer:

Type of Contract: Service Contract 
Duty Station: Kharkiv
Duration: 12 months (renewable) 
Closing date: Monday 4th of September, midnight (Central European Time)

What will you do in this position? 

You will coordinate and control a full range of business support services for a specific professional area of work, to ensure that services are delivered effectively. Facilitate the document flow of meetings (to translate and to prepare and/or consolidate reports, documentation, correspondence, briefing notes (MoM), prepare the agenda of the meetings, and coordinate these meetings between all parties of the WFP&FAO Land Release Project .

Why work with us? 

WFP uses a flexible mix of food and cash assistance to support vulnerable Ukrainians wherever they are. This includes working with local partners to distribute food rations in areas near the frontline and providing cash transfers wherever people have access to banks and markets to buy food. Since March 2022, WFP has distributed food and cash assistance equivalent to 1.9 billion meals to families displaced and affected by the war, partnering directly with local responders. 

• WFP is a 2020 Nobel Peace Prize Laureate.  
• WFP offers a highly inclusive, diverse and multicultural working environment.  
• WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.  
• A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. 
• WFP offers a competitive benefits package including salary, leave plus a medical insurance. 

How can you make a difference?

In this position, you will have to:   

• Prepare and/or consolidate comprehensive reports, documentation, correspondence, briefing notes, minutes of meetings, etc.
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
• Prepare and disseminate correspondence, memos and forms.
• File and update contact information of employees, customers, suppliers and external partners.
• Support and facilitate the completion of regular reports.
• Develop and maintain a filing system.
• Assist office management in planning, monitoring and reconciling budget(s) to ensure that planned financial resources are used effectively.
• Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services
• Provide office management with dedicated executive assistant support.
• Controlled and monitored attendance and absenteeism records.
• Act as a Focal Point for travel-related processes and matters.
• Support in movement management and recording for Kharkiv-Dnipro staff as well as live translation for meeting with officials
• Perform other tasks as requested

To join us in saving lives, changing lives, you will have:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area. 

Experience: Six (6) years with Secondary education or four (4) years with University Degree of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills: 

• Specialized knowledge of the application of common business processes, practical business support methods, procedures and systems used in area of work, gained through technical training and work experience.
• Good communication skills in order to provide specialized business support services to a wide range of individuals.
• Ability to analyse and interpret financial data and monitor budgets.
• Ability to proactively identify and recommend areas for improvement to the design and delivery of specialised services.
• Ability to build relationships with a variety of individuals across functions.
• Experience in coordinating the work of others and self and training and supporting others.
• Ability to maintain confidentiality

Language: Fluency (level C) in both English and Ukrainian languages. 

Before you apply…

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.  

We aim to achieve parity in our teams in Ukraine. Qualified women applicants are especially encouraged to apply.  

How do you apply…

To be considered, you are invited to apply via WFP’s recruitment portal. CV and cover letter must be submitted in English language. 

Closing date: Monday 4th of September, midnight (Central European Time)

Only those who are short-listed candidates will be contacted for the next steps of our recruitment process.  

We also encourage you to create your candidate profile and set up WFP job alerts to learn more about all the opportunities available to join us and make a difference in the lives of the people we serve.    

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.