Асистент/ка Проєкту / Project Assistant
Open to Internal and External Candidates
Kindly note that all applications should be submitted through the IOM Global Career Site (View the external job posting). Applications submitted in any other manner will not be considered.
Position Title: Project Assistant
Duty Station: Kyiv, Ukraine
Classification: General Service Staff, Grade G4
Type of Appointment: Special short term, Six months with possibility of extension
Estimated Start Date: 07 October 2025
Closing Date: 21 October 2025
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context:
Under the overall supervision of the Chief of Mission and the direct supervision of the Senior Project Associate (Community Cohesion), the Project Assistant will provide support to the implementation of IOM Ukraine’s Transition and Recovery Unit efforts.
Core Functions / Responsibilities:
- Assist in the overall implementation of the Transition and Recovery Unit’s efforts.
- Support project specialists in regular reporting (IOM internal and external, briefing notes, statistical tables, presentations etc.), communications, correspondence and outreach to communities.
- Assist in contracting partners, in procurement of goods and services, and in budget related information.
- Render support to monitoring and evaluation activities as necessary.
- Render support to programme visibility as necessary.
- Respond to general information requests and inquiries; set up and maintain files/records; assist in/organize all relevant project logistics and organization of activities and events (meetings, presentations, discussions, visits, training sessions etc.).
- Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. Take notes at relevant programme events.
- Draft official and unofficial correspondence in English and Ukrainian, and Russian if needed for vulnerable populations. Provide informal interpretation and written translation when necessary.
- Undertake duty travel within Ukraine, to areas selected for the programme, on an as-needed basis.
- Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
- High School diploma/certificate with four years of relevant experience; OR
- Bachelor’s degree (preferably in public administration, law, political science, international relations or other related field) from an accredited academic institution with two years of relevant professional experience.
Experience
- Experience working with authorities and civil society;
- Experience with organizational and administrative duties;
- Experience of field work;
- Experience in reparations, human rights, transitional justice, peacebuilding or similar topics is advantageous;
- Experience in working with IDPs/refugees and/or vulnerable populations is advantageous;
- Experience in project implementation; and
- Knowledge and understanding of the issue of emergency and recovery response in Ukraine is an asset.
Skills
- Proven written and spoken communication and reporting skills in English and Ukrainian, and Russian when needed; translation skills are advantageous; and
- Skilled in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Teams.
Languages
For all applicants, fluency in Ukrainian and English is required (oral and written).
Required Competencies
The incumbent is expected to demonstrate the following competencies:
Values
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and security clearance.
A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications ONLY through this link View the external job posting Position number 17156 by 21 October 2025 the latest. Applications submitted in any other manner will not be considered.
Only shortlisted candidates will be contacted.
Posting period:
From 07.10.2025 to 21.10.2025
