Асистент/ка проекту (Project Assistant (NFI)

Open to Internal and External Candidates

 Position Title: Project Assistant (NFI)

Duty Station: Dnipro, Ukraine

Classification: General Service Staff, Grade G5

Type of Appointment: Special Short-Term, Nine months with the

possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 28 April 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The intensity of the armed violence in Ukraine is having a severe humanitarian impact on the population. The conflict has resulted in loss of life, injuries, and mass movement of civilian population throughout the country and to neighbouring countries, as well as severe destruction and damage to civilian infrastructure and residential housing. In summary, according to Office of Coordination and Humanitarian Affairs (OCHA) reports, with the scale and direction of the ongoing military operation, 18 million people are projected to become affected, including up to 6.7 million people projected to be newly internally displaced. Of the affected population, 12 million people are expected to need humanitarian assistance, and 6 million with the most urgent humanitarian needs – including shelter, water, sanitation, hygiene services and basic non-food items.  

IOM is rapidly scaling up Non-Food Items (NFI) distribution responses capacity in the country. Proposed intervention for NFI and Common Pipeline include direct and indirect NFI responses, assessment, monitoring, procurement, transportation, warehousing, and distribution of critical NFI supplies. 

Under the overall supervision of the Chief of Mission and the Programme Officer (NFI/Common Pipeline), and the direct supervision of the Project Officer (Non-Food Item), the successful incumbent will support to ensure good quality and timely provision of NFIs to conflict affected populations, including internally displaced population, returnees and affected host communities in Ukraine.

 Core Functions / Responsibilities:

1. Under supervision of Project Officer (Non-Food Item), supports the overall IOM NFI direct implementation in Eastern Regions of Ukraine (Dnipro, Zaporizhzhia, Luhansk and Donetsk regions).
2. Assists in planning and implementation of NFI responses in the field locations, including assessment, verification, registration, and distribution, and post distribution monitoring as required.
3. Assists Project Officer (Non-Food Item) in coordination with local authorities, partners, and other stakeholders on NFI needs and response plan in the Eastern Region, adapting the most appropriate distribution modality at the assigned distribution point.
4. Identifies gaps in NFI partnerships on the ground (especially high risk/returnee areas) and reach out to new partners to establish working relationships on the ground.
5. Processes all NFI requests from authorities and/or partners, conducts proper needs assessments and verification as per IOM NFI guidelines. Maintains and updates the distribution database and share updates to NFI reporting team.
6. Prepares regular weekly update reports on NFI activities in the coverage areas, including achievements, challenges, and recommendations.
7. Coordinates closely with NFI Supplies Management focal point and Supply Chain Unit on NFI transportation and stock management for Eastern Region responses.
8. Under guidance of Project Officer (Non-Food Item), assist with post-distribution monitoring activities, including planning and participation in the field locations.
9. Under guidance of Common Pipeline Officer (NFI), assist with the process of distribution through common pipeline modality.
10. Assists Project Officer (Non-Food Item) in providing training/workshops (planning, logistical arrangements, moderating) to partners as required.
11. Represents NFI Unit in all Sub-National Cluster meetings in all Eastern Region, and provides meeting updates to IOM NFI.
12. Follow-up NFI partners’ response activities , including assessment, distribution, monitoring and reporting
13. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree or equivalent from an accredited academic institution in Social Sciences or any other relevant field with at least three years of professional work experience.
• High School diploma or certificate with five years of professional work experience.

Experience

• Experience working in post-conflict/emergency zones and in high-risk environment.
• Experience in humanitarian response or related field (operational field experience a must / emergency experience preferred).
• Experience in Non Food Items and Common Pipeline programming in emergency humanitarian response is an advantage.
• Experience in emergency, project implementation and management including project monitoring, distribution, field assessment, monitoring and reporting.
• Excellent communication skills, ability to coordinate and corresponds in a clear and concise manner;
• Ability to complete tasks in a timely and accurate manner;
• Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds;
• Good level of computer literacy, including EXCEL, MS WORD, MS TEAMS, OUTLOOK etc.
• Required high attention to details.

Languages

English and Ukrainian is required.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected]  by 28 April 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 18.04.2023 to 28.04.2023