Activity Implementation Manаger

Chemonics International Inc. is looking for a qualified professional to fill the position Activity Implementation Manager

ESTIMATED PERIOD OF PERFORMANCE/LEVEL OF EFFORT: Long-term

BACKGROUND: The USAID Democratic Governance East Activity (DG East) aims to strengthen the connection and trust between citizens and their government in eastern and southern Ukraine by promoting an inclusive civic identity, common civic value and a unified Ukraine by addressing the divisive impacts of the ongoing war, through increased citizen participation, improved service delivery and more responsive governance. DG East works to (1) develop greater acceptance of a shared civic culture based on common values and understandings, and to (2) increase participation to improve Ukraine’s governance and reform processes and help to resolve community problems. DG East provides opportunities for citizens to engage with their government, provide government with resources to support their citizens, and create opportunities for citizens of Ukraine to create hope in their future and positive changes in their daily lives. DG East activities are implemented across four regional portfolios and a physical office located in Kyiv.

JOB SUMMARY:  The Activity Implementation Manager (AIM) is responsible for overseeing activities within the Activity Management Unit (AMU). The AMU consists of a procurement manager, grants and subcontracts manager, finance assistant, and MEL coordinator. The AIM roles is to lead activity design, implementation, and provide oversight for monitoring and evaluation. They will leverage their existing relationship with local networks and organizations to develop implementation activities. In addition to working with the AMU team, the AIM will collaborate closely with the Regional Director, technical specialists, Deputy Chief of Party and Chief of Party as necessary.

REPORTING: This position reports to the Regional Director.

PRINCIPLE DUTIES & RESPONSIBILITIES: 

• Play a leadership role as part of the AMU which is composed of a procurement manager, grants and subcontracts manager, finance assistant, and monitoring and evaluation coordinator. Engage long-term and short-term technical specialists as needed.
• Establish and maintain relationships with partners, through networking and outreach Work with partners to determine training, technical assistance, equipment, or financial needs with a focus on sustainability. This will be done under the supervision of the Regional Director of their designee.
• Coordinate and liaise with the Grants and Subcontracts Managers and Procurement Managers to ensure effective grant implementation, compliance, and procurement requirements. Coordinate assistance from technical specialists, implementing partners, and short-term technical assistance and/or in-kind contributions of subcontracts or grants.
• Proactively develop activities, including grants, with a high likelihood of achieving impact. Respond to the current social and political situation in Ukraine.
• Prepare, present, analyze, and evaluate grant concepts, solicitations, applications, and grant agreement/award documents to ensure consistency with program priorities, goals and objectives.
• Lead a stakeholder outreach system to coordinate the design and implementation of programming on a context-driven basis. Evaluate and refine concepts with local partners, short-term technical assistance to support the design and alteration of activities, and Monitoring, Evaluation, and Learning staff to replicate and scale activities.
• Develop and finalize multiple activities, on an ongoing basis, in a fast-paced and highly variable environment. Monitor the changing socio-political climate to provide on-going strategic analysis and advice to DG East.
• Provide technical assistance to grantees, and potential partners as required, during the implementation phase in coordination with other staff.
• Use the DG East activity tracker for tracking and detailing activities.
• Liaise with grants management, procurement and finance staff, and under the direction of the Regional Director or their designee ensure that grant implementation, compliance, and procurement requirements are adhered to.
• Develop and maintain strong relationships with community and government counterparts to successfully lead community and government outreach. This includes reviewing contextual analysis, actively communicating with Activity partners and holding discussions with partners on activity concepts that fit within the Activity’s strategic objectives.
• Evaluate activities’ progress, and coordinate with beneficiaries and other staff to prepare, review, and approve monitoring and evaluation data and final reports.
• Ensure mechanism for sustainability are in place, including continued financial support, maintenance plans, ongoing training, etc.
• Conduct reviews, summarize results, and provide recommendations, including completing final management reviews to document lessons learned, summarize results, and make suggestions about next steps for activity replication (additional communities, new sectors, new partners, etc.)
• As needs dictate, the supervisor may assign ad hoc special tasks and duties to the AIM to ensure the overall efficient development of program activities.

SUPERVISORY RESPONSIBILITIES: No supervisory responsibilities.

DUTY STATION: This position will be based in Kyiv or another designated location within Ukraine.

REQUIREMENTS: To be eligible, applicants should be citizens of Ukraine residing in Ukraine.

QUALIFICATIONS:

• Bachelor’s degree is required, advanced degree preferred.
• At least eight (8) years of experience, of them at least five (5) years of demonstrated experience in project design, development and management of relevant donor-funded community development projects at the local, municipal, or national level in Ukraine or Demonstrable experience in economic development and job creating activities.Experience in developing democracy and governance activities or economics growth activities and job creating activities.
• Strong organizational, management, and administrative skills, preferably with respect to report writing and monitoring and evaluation.
• Demonstrated analytical ability and understanding of local and regional political context, with the ability to think creatively in conceptualizing relevant grant activities.
• Proven knowledge of local and international NGOs and community-based organizations implementing relevant activities and programs in country, as well as key governmental actors and stakeholders, with an up-to-date understanding and knowledge of the political environment and social conditions in the country. Or demonstrable ability to work collaboratively with institutional and private‐sector partners and stakeholders.
• Experience working with local organizations to implement community participation and consensus-type activities.
• Experience with USAID-funded projects preferred.
• Proficiency in English and Ukrainian required.

Application Instructions:  

Interested and qualified candidates should follow the LINK and fill out the attached form.

Deadline for the Activity Implementation Manager is  August 2, 2024.

Candidates must ensure that their CV does *not* include a photograph, date of birth, and/or marital status information.  

No telephone inquiries, please. Candidates will be considered on a rolling basis, and only finalists will be contacted.  

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.