16.07.2026

Вакансія: Project Assistant, EU-funded Technical Assistance Project EU4State Asset Reform (M/W)

Vacancy_dfrfycsz(7) prostirjob — Вакансія: Project Assistant, EU-funded Technical Assistance Project EU4State Asset Reform (M/W)

Mission description

Based in Kyiv, The Project Assistant works under the direct supervision of the Component Coordinators and Project Team Leader, and in close collaboration with the Shared Support Unit (SSU), experts, beneficiaries and service providers.

The Project Assistant plays a key role in ensuring the smooth implementation of project activities by providing comprehensive administrative, logistical and financial support. The position requires close collaboration with a multidisciplinary team composed of long-term and short-term experts, as well as with institutional partners, service providers and stakeholders.

The role also contributes to project monitoring and reporting, ensuring compliance with Expertise France and EU procedures.

Key Responsibilities

Project Coordination Support

Support Component Coordinators in the planning, implementation and monitoring of project activities;
Maintain activity trackers, implementation schedules and follow-up tools;
Monitor deadlines and support follow-up on agreed actions with experts, beneficiaries and contractors;
Assist in collecting and consolidating technical inputs for reports, activity notes and deliverables;
Support preparation of work plans, activity calendars and implementation updates;
Ensure proper filing and archiving of project documentation on shared platforms.

Administrative and documentation support

Maintain organized project documentation, including contracts, correspondence and reports;
Draft and format project documents, including Terms of Reference (ToR);
Prepare meeting minutes and ensure proper documentation and filing systems.

Logistics support

Organize logistics for meetings, workshops, trainings, study visits and expert missions (online and on-site);
Coordinate travel arrangements, bookings and mission documentation while liaising with experts;
Liaise with service providers (venues, catering, interpretation, translation) to ensure quality delivery;
Prepare mission packs and support travel authorizations.

Expert Management Support

Support the preparation of expert contracts and administrative documentation;
Maintain communication with national and international experts regarding assignments and deliverables;
Follow up on submission of timesheets, mission reports and supporting documents;
Support the preparation of payment requests and related administrative files;
Assist in coordinating expert missions and ensuring timely implementation of assignments.

Financial and procurement support

Carry out procurement and contracting processes in line with EU and Expertise France rules;
Assist in collecting and verifying invoices and supporting documents;
Prepare payment files and contribute to financial monitoring and expenditure tracking;
Ensure compliance with internal procedures and donor requirements.

Communication and stakeholder coordination

Support the preparation of communication materials (presentations, briefs, event summaries);
Facilitate coordination with Ukrainian institutional partners, local authorities, NGOs, and international stakeholders;
Liaise with experts and support team coordination;

Monitoring and Reporting Support

Support collection and verification of project monitoring data;
Maintain activity and indicator tracking tools;
Assist in preparation of internal, donor and management reports;
Contribute to documentation of project achievements, lessons learned and success stories;
Support preparation of presentations, briefing notes and reporting materials.

Additional support

Contribute to the overall functioning of the project team;
Perform any other tasks as requested by project management.

Project or context description

Expertise France is the French public agency for international technical cooperation, operating under the supervision of the Ministry for Europe and Foreign Affairs and the Ministry of Economy, Finance and Industrial and Digital Sovereignty. The agency implements more than 400 projects across over 100 countries, supporting partner governments in strengthening public policies and institutional capacities.

Present in Ukraine since 2006, Expertise France has significantly expanded its activities in response to the country’s resilience, reconstruction and European integration needs. Its interventions are structured around key sectors including public financial governance, social protection, and institutional capacity building.

The current EU-funded project aims to support key Ukrainian institutions – notably the State Property Fund of Ukraine & the Ministry of Economy – to build a modern, transparent and efficient framework for managing state-owned assets in Ukraine, in line with international recommendations issued by institutions such as the OECD, the World Bank, the IMF and the EBRD.

Required profile

University degree in public administration, economics, international relations, development, or a related field;
Minimum of 3 years of relevant experience in project support, administration, logistics, or financial follow-up;
Proven experience in international technical assistance or EU-funded projects is a strong asset;
Experience in coordination with multiple stakeholders;
Experience in procurement or contract management is an advantage;
Strong proficiency in Excel and project tracking tools.

Key Competencies and Skills

Proactivity, autonomy and problem-solving mindset, combined with initiative and responsiveness;
Strong attention to detail and accuracy, particularly in handling administrative and financial data; high level of integrity, reliability and confidentiality;
Excellent organizational, coordination and multitasking skills, with the ability to manage multiple tasks, meet deadlines and maintain a high standard of quality;
Strong interpersonal, teamwork and intercultural communication skills, fostering cooperation and a service-oriented approach.