Storekeeper до WHO

Objectives of the Programme

The WHO country office works with the National Authorities to achieve the highest standard of health as a fundamental human right, based on equity and on SDGs principle of leaving no one behind. WHO actions are ingrained in the WHO 14th General Programme of Work with its 3-prong objectives of promoting healthier populations, keeping the world safe through addressing health emergencies, and protecting the vulnerable through Universal Health Coverage. WHO’s mandate revolves around six core functions: (i) providing Global Health leadership; (ii) shaping the health research agenda; (iii) setting norms and standards; (iv) articulating evidence-based policy options; (v) providing technical support to countries; and (vi) monitoring and assessing health trends. The WHO Country Office is an integral part of the WHO Regional Office for Europe. Its main role is to facilitate and coordinate all WHO activities at country level and to implement the European Programme of Work 2020–2025 –“United Action for Better Health in Europe” which sets out a vision of how the WHO Regional Office for Europe can better support countries in meeting citizens’ expectations about health.

WHO at the country level delivers this through practical, actionable and country-focused solutions to health challenges, keeping in perspective that achieving health and well-being is a whole-of-society endeavor. This is done through facilitating the implementation of the Biennial Collaborative Agreement with the country and its corresponding workplan. The WHO Country Office maintains good working relations and ensures information exchange between the country and WHO, policy and strategic guidance on Health issues to all national and international partners in the country, provision of direct technical expertise when needed and aims at more community engagement and participation, and to promote health equity.

DESCRIPTION OF DUTIES

1. Manage the inspection of all incoming consignments of medicines and equipment in terms of quality and quantity, verifying them against the purchase orders and shipping documents.
2. Ensure the sharing of WHO goods information with warehouse staff to maintain the accuracy of the administrative stock database.
3. Ensure a proper storage arrangement of drugs and medical supplies and equipment according to WHO Standard Operating Procedure for the Storage and Handling of Drugs, Medical Supplies, and Equipment.4. Undertake quality data entry of inbounds and outbounds of the goods stored in both warehouses in Kyiv through GIMS/BMS systems.
5. Notify supervisors and prepare reports for pre-expired goods, goods delivered in a damaged condition or wrong quantities for initiating insurance claims or return of items.
6. Maintain records and monitor receiving reports and delivery notes of medical supplies and equipment, including documents of local and global purchase orders.
7. Maintain regular contacts with WHO Shipping officer to exchange on shipping documents compliance with the received goods.
8. Participate in the timely delivery and distribution of medical supplies and equipment to Ministry of Health, clinics and other public health centers as well as WRO, based on the received requests and ensure appropriate receipts are received.
9. Participate in periodical physical inspection of items in stock and give input for disposal of obsolete and old items. Prepare monthly report with stock positions expiry dates and the arrival of new stock.
10. In collaboration with the logistics and procurement assistant, follow up with concerned parties for the receipt of deliverables and finalization of payments.
11. Brief other store keepers on drugs storage SOPs.
12. Perform all other related duties as assigned.

Competencies

1) Teamwork
2) Respecting and promoting individual and cultural differences
3) Communication
4) Producing results
5) Knowing and managing yourself

Functional Knowledge and Skills

• Good excel skills and good knowledge of stock management systems (e.g BMS). 
• Good filing and organizational skills.
• Demonstrated time and stress management skills.
• Good knowledge of WHO rules, manuals, practices/procedures and routines is an asset.
• Ability to operate PC and good knowledge of Microsoft applications.
• Knowledge of BMS/GSM/Oracle applications.

Required Qualifications

Education

Essential: Completion of secondary education. 
Desirable: Training related to the management and movement of medical goods.

Experience

Essential: At least three years of progressive experience in the area of warehouse operations, transportation
and/or logistics.
Desirable: Relevant experience in the UN system.

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Ukrainian.
Desirable: Intermediate knowledge of other official WHO language.

REMUNERATION

Remuneration comprises an annual base salary starting at USD 18,063 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

Link to apply: Job Description – Storekeeper (2602486)