Вакансія: Technical Specialist

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is looking for a qualified professional for the project “Best available techniques (BAT) for Ukraine” to fill the position of the:

Technical Specialist (full-time, Kyiv)

(internal SAP code: Organizational Development and Management Advice (incl. methods and instruments, organizational development) Specialist)

The project supports Ukraine in establishing the necessary legal framework conditions and implementing the provisions in practice. This begins with the transposition of the EU Industrial Emissions Directive into national legislation and ends with the implementation of technical solutions at industrial enterprises.

In all phases of the legislative procedure, the project works closely with the Ministry of Environmental Protection and Natural Resources of Ukraine. For example, it advises the ministry on revising the permitting system for industrial enterprises. Training courses and study tours allow main stakeholders to learn more about their new tasks and responsibilities. Another component of the project is the development of a new IT system that will allow obtaining permits for large industrial enterprises online. Finally, the developed support program will help attract investment in the modernization of industry.

Responsibilities:

The Technical Specialist is responsible for:

• running of all technical support activities smoothly and ensuring adequate implementation of the project’s activities incl. event management;
• processing technical aspects related to procurement and financial workflow;
• monitoring of project activities incl. knowledge management and document management for DMS in line with GIZ’s filing rules;
• record management;
• budget planning;
• carrying out specific research tasks which are required for planning the implementation of project;
• carrying out specific tasks in connection with knowledge management for the project;
• support the timely and high-quality implementation of all project components;
• ensuring the timely and high-quality implementation of Component IV (implementation of a funding instrument for the application of BAT by installation operators) in the BAT project;
• cross-cutting tasks in IKI Portfolio.

Tasks

1. Management and coordination

The Technical Specialist:

• compiles, verifies, collects of data and information on projects’ operations;
• takes care of monitoring the achievement of indicators and the appropriate storage and traceability of project results;
• ensures of background information screening, monitoring project activities and coordinating inputs on projects’ operations;
• provides follow-ups of issues and liaison with consultants and service providers on projects’ operations;
• keeps track of all existing contracts and payments;
• organizes operational planning and other coordination sessions of the team and participates in internal and external (team) meetings and workshops and assists with documenting these;
• assists the project with all organisational and management issues;
• administers meetings, appointments and briefings including drafting background notes when required;
• coordinates and assists in organizing and conducting of study visits;
• prepares draft routine correspondence, general briefing notes, documents, translations and minutes of meetings when requested;
• screens all incoming communications and filters outgoing for any further action;
• prepares and coordinates preparatory documents for procurement contracts of services and goods;
• accompanies the fulfillment of the contract, checks the factual accuracy of invoices and reports;
• provides support in the planning of the project activities and budgeting;
• provides briefings for the commissioning party in order to inform them of current political developments and events within the sphere of the Ukrainian IKI Projects within the climate and environmental protection;
• assists short-term experts assigned to projects in completing their tasks;
• leading and following up on the financial mechanism component implementation, grantees coordination;
• coordinates and assists national and international advisers and specialists involved in the support the project implementation.

2. Communication and networking

The Technical Specialist:

• regularly draws up a list of forthcoming meetings and events and autonomously monitors and addresses open tasks and deadlines for these events;
• provides technical assistance to local and international experts;
• organizes and coordinates logistical aspects (incl. travel arrangements) for planning, holding and documenting meetings, workshops, seminars and other events;
• contributes to the creation, writing, editing and proofreading high quality, engaging content on the project activities;
• ensures knowledge management collects, processes and distributes relevant information, monitors communication and interaction between government institutions, NGOs and society through analyses of the media, direct dialogue, participation in meetings and seminars etc.

3. Research and knowledge management

The Technical Specialist:

• in consultation with the manager or expert, prepares and carries out qualitative research;
• monitors changes in political and economic surrounding and drafts briefings provides support in creation, maintenance and update of the filing system for the office and/or projects;
• updates the filing system with important incoming and outgoing correspondence, key documents and other relevant project related data;
• identifies relevant project information and prepares publication/sharing via appropriate GIZ internal systems.

4. Implementation of project activities

The Technical Specialist:

• moderates team meetings in connection with Kan Ban sessions and expert meetings;
• supporting activities related to the capacity building of the employees of MEPR and other public authorities responsible for implementing the IED provisions, as well as installation operators, and their consultants according to Output III of the Project.

5. General obligations

The Technical Specialist:

• is familiar with GIZ planning, implementation and reporting procedures and their changes;
• is familiar with other project components and GIZ-assisted measures, concepts and status of implementation and knows the corresponding experts and staff;
• represents the interest of the GIZ-assisted measure and always acts on its behalf;
• carries out important tasks for the project, even if these are not explicitly cited in the job description.

6. Other duties/additional tasks

The Technical Specialist:

• performs other duties and tasks at the request of the project team;
• drafts reports at the request of the project;
• assists other experts, if necessary, as translator;
• Supports in the preparation of various documents and change offers for the commissioning party at request of the project director.

Required qualifications, competences and experience:

Qualifications

• minimum Bachelor’s degree in International Relations, Politics, Management, Economics, Business, Public Administration, Social Sciences, Environmental Studies or related field;
• graduate student within one-year of graduation.

Professional experience

• at least 3 years of professional experience in a comparable position or traineeship program.

Key Competences

• high proficiency in written and spoken English and Ukrainian;
• good working knowledge of ITC technologies and computer applications (e.g. MS Office);
• keen interest in the work of the international technical assistance organizations in Ukraine;
• basic understanding of technical assistance specifics in a local context in Ukraine;
• profound experience in the field of international cooperation for sustainable development in Ukraine with particular focus on climate action and energy efficiency;
• thorough understanding of climate change and energy efficiency global and national reform agenda;
• strong managerial and organizational competence;
• willingness to travel (abroad) regularly;
• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.

Additional skills

• prioritizes support for the benefit of the team as well as the overall project success;
• consistently approaches work pro-actively with energy, creative, positive and constructive attitude;
• ability to prioritize tasks independently with possible time constraints and work load;
• capacity to collect, process and analyze complex data and information and share these;
• willingness to perform within agile team environment;
• strong self-organization skills and goal orientation combined with a high level of frustration tolerance;
• willingness to upskill as required by the tasks to be performed;
• customer and service-oriented attitude.

We offer:

• Official employment.
• Salary fixed in EUR, performance-related bonuses and 13th salary.
• Medical insurance, 29 vacation days annually.
• Language classes, hard and soft skills trainings.
• Individual and group psychological support, possible remote and flexible work.
• Meaningful and valuable work, international environment.

Employment conditions

Full-time position with 40-hours working week. The place of assignment is Kyiv. The assignment starts as soon as possible. Contract till 31.01.2026.

GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.

Application

Application comprising of the candidate’s CV and a cover letter in the English language explaining the motivation to apply for the job is to be sent to [email protected] until COB 10 June 2025, Tuesday.

Candidates are requested to submit their documents with the following title:

• Surname Name_CV
• Surname Name_Cover letter

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.

Only shortlisted candidates will be contacted for the next stages of the recruitment process.