ЮНІСЕФ шукає асистента/ку складу (Warehouse Assistant) у польовий офіс в Дніпрі
ЗАВЕРШЕНО
Position: Warehouse Assistant
Job no: 559335
Contract type: Temporary Appointment
Duty Station: Dnipro
Level: G-5
Location: Ukraine
Categories: Supply Management
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, hope
The Warehouse Assistant performs highly skilled work on UNICEF supply chains, and manages the more complex cases and client requests, which frequently requires the evaluation of difficult situations and adaptation of procedures and processes to resolve such cases. This is the GS level for specialized supply chain work and requires advanced specialized knowledge acquired through formal training and experience.
The function is characterized as highly independent and provides opportunities for Warehouse Assistant to lead and carry out responsibility for end to end supply chain management from the beginning to the end of the process and provide input into the design and development of improved supply chain services and delivery mechanisms.
Key functions, accountabilities and related duties/tasks
Supply Chain Service Delivery and Response
Planning:
- In consultation with supervisor, provide input to the Country Programme Action Planning and advise on Supply requirements for the Plan of Operations and Annual Work Plans. Participate in the forecasting, planning, implementation, monitoring and evaluation of the warehouse operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
- Support supply emergency preparedness and response activities including establishment of warehousing Long Term Arrangements (LTAs), Logistics Capacity Assessment and Contingency Plan update, and pre-positioning of stock.
Warehousing and inventory management:
- Manage UNICEF warehouse facilities and operations in line with UNICEF policies and procedures. Assess warehousing capacity including facilities, conditions of equipment, manpower, and processes. Propose corrective actions to supervisor. Assess new warehouse facilities when required. If necessary, implement and organize new warehouse facilities which may include installation and assembly of temporary warehouse structures (e.g. Wiik-Halls/Rub Halls).
- Maintain appropriate warehousing and inventory management processes in support of the country programme implementation. Ensure accurate and complete accounting, reporting and internal control systems are in place, and relevant records are properly maintained.
- Assess availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize use of space. Advise on budget requirements for warehouse requirements and ensure establishment of budget with clients.
- Supervise receipt of consignments and dispatch of supplies and manage documentation processing for execution of logistics operations (e.g. warehousing invoice verification), and take appropriate actions to resolve operational issues, escalating complex issues to the supervisor.
- Prepare stock reports. Monitor inventory to track trends and account for the inventory status from source to beneficiary. Carry out regular physical counts of inventory in the warehouse. Prepare documentation for commodity disposal through Property Survey Board committee.
- Liaise with supply colleagues as well as clients and using supply dashboards to ensure pipeline monitoring and establishment of appropriate warehouse capacity. Monitor progress of offshore and/or regional procurement and take action to ensure appropriate warehousing of supplies entering the country.
Other duties/responsibilities:
- Participate in events/meetings that build partnerships and collaborative relations with UN organizations to support harmonized and collaborative logistics arrangements.
- In collaboration with supervisor, Supply Division, Regional Office and the global supply community, provide input to help ensure knowledge exchange and learning is prioritized to continuously build capacity of individuals and the team. Develop and facilitate training of newcomers, establish processes or manuals to support effective workflows.
- Periodical Supply End User Monitoring of UNICEF Supplies and equipment to the field for timely feedback on their quality and confirm if fit for the intended purposes.
To qualify as an advocate for every child you will have
- Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.
- Experience: A minimum of 5 years of relevant administrative experience in supply chain management, warehouse management or a commercial context is required. Understanding of development and humanitarian work is an advantage.
- Language Requirements: Fluency in English is required. Knowledge of another UN language is considered as an asset.
Skills
- Thorough knowledge of a range of specialized topics, including the relevant supply chain policies, partnership mechanisms, rules and regulations.
- High level of proficiency or skill is required in the interpretation and application of specialized rules and regulations to the particular circumstances of complex individual cases.
- Experience using MS Word, Excel, PowerPoint and other UNICEF office tools.
- Demonstrated understanding of the relevant supply chain processes and ability to consistently apply relevant policies, procedures and good practices in the daily work. Good judgement in order to handle complex cases including considerations for exceptions.
- Ability to develop and maintain effective working relationships with clients, suppliers and colleagues and gain the assistance and cooperation of others in a team endeavor.
- Ability to use supply related modules within UNICEF ERP system.
- Ability to establish priorities and plan his/her own work and plan, coordinate and monitor the work of those under his/her supervision.
Full text of the vacancy is available on UNICEF Careers website.
