Вакансія: Roving Grants Officer

The Investment for Business Resilience Activity (formerly known as the Financial Sector Reform Activity) in Ukraine is a five-year program funded by the United States Agency for International Development (USAID) and managed by DAI Global LLC (DAI). The purpose of the activity is to transform the country’s financial sector into a sophisticated, well-functioning, competitive market that is aligned with European Union (EU) standards and integrated into international financial systems. This transformation will mobilize private finance for sustained economic growth in Ukraine.

The IBR is looking for candidates to fill in the Roving Grants  Officer , LTTA in Kyiv or Lviv.

PURPOSE OF THE ROLE: 

The Roving Grants Officer will provide roving support to the components or grants teams, depending on where the need is most, and will perform similar duties and responsibilities as component-assigned grants officers.  This means the Roving Grants Officer may work under the direction of Senior Grants Specialists for specific tasks while supervised by the Senior Grants Manager, who will manage the workload and assignments of the Roving Grants Officers.   Because of the flexible nature of Roving Grant Officer assignments, s/he may be required to support tasks under short notice in support of Component Leads, awards coordination, or grantee performance tracking. 

OBJECTIVES AND DUTIES: 

Grant Award Administration: 

• Prepare, track, and file all documentation pertaining to grant award administration using DAI-approved templates and systems, such as the Technical Administrative Management Information System (TAMIS/GM+), online grants intake platform, and SharePoint.
• Lead responsible for file management and retention of assigned grants files, ensuring completeness and day-to-day management of grants record keeping.
• Ensure compliance with all applicable USAID grants-under contract regulations, the approved Grants Manual, and DAI internal grants management procedures and forms.
• Draft or review grant solicitations for proper use of templates, formatting, and annexes.
• Prepare first drafts of grant award agreements or modifications for review.
• Administer or monitor the IBR grants intake portal for publishing notice of funding opportunities, answering questions and publishing answers, receiving and processing grant concept notes or applications, and ensuring updates to the intake portal.
• Administer the grantee selection process to ensure that policies and procedures are upheld.
• Prepare documentation for grant meetings, technical evaluation committees, and in support of award selection processes.
• Ensure all grant budget estimates meet the standards of allowability, allocability, reasonableness, and consistency.
• Conduct pre-award partner vetting, including but not limited to screening interviews; completing financial management and organizational capability questionnaires; reviewing organizational systems, controls and manuals; ensuring partner country registration; understanding of standard provisions, and assisting with partner UEI number registration.

Based on grantee due diligence and capacity assessments, recommend solutions needed for the grantee to adequately manage the type of grant considered.   

• Co-develop capacity building plans for grantees, as appropriate.
• Provide procedures, policy guidance, training, or templates to grantees to ensure adherence to their grant agreement.

Grant Award Monitoring, Reporting, and Closeout: 

• Develop and/or maintain trackers with up-to-date information from selection to closeout for all grant awards ensuring quality, compliance, schedule, progress toward deliverables or milestones, indicators, and payment tracking.
• Monitor, track, review, and process grant payments and milestone verifications.
• Work closely with the finance team to ensure that accrued grant liabilities are accurately tracked, and progress payments are processed on a timely basis.
• Review all requests for payment or reimbursement for accuracy, compliance, completeness and sufficient detail to ensure compliance with the grant agreement. Submit requests for payment through approved project systems.
• Support gathering feedback from grant recipients for monitoring, evaluation and learning purposes, including grantee performance reporting.
• Work closely with the grantee and component team to ensure timely closeout, disposition, and final reports for grants, and that all documentation is properly archived and closed in DAI systems.
• Perform other related duties as required.

QUALIFICATIONS: 

• Bachelor’s degree in international development, business, accounting, or related field.
• Minimum of 3 years’ experience in international business, procurement and grants management, with experience in USAID grants management preferred.
• Demonstrated record of achieving results in grants management with international development programs.
• Fluency in English is preferred, fluency in Ukrainian is required.
• Strong interpersonal skills and written and oral communication skills.
• An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus.
• Strong computer skills (MS Office suite) required.

Qualified individuals with disabilities are encouraged to apply. 

Please submit Cover Letter and CV to [email protected] by March 16, 2024.

Only shortlisted candidates will be contacted. Please include “Application for Roving Grants Officer: your name and surname” in the subject line.