Вакансія: Registration and Logistics Officer

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the Country Office to fill the position of the

Registration and Logistics Officer (full-time, Kyiv)

(internal SAP code: Logistics Specialist)

As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ). The commissioning parties and cooperation partners all place their trust in GIZ, and we work with them to generate ideas for political, social and economic change, to develop these into concrete plans and to implement them. Since we are a public-benefit federal enterprise, German and European values are central to our work. Together with our partners in national governments worldwide and cooperation partners from the worlds of business, research and civil society, we work flexibly to deliver effective solutions that offer people better prospects and sustainably improve their living conditions.

Responsibilities:

• Assisting the Portfolio Management Officer in all registration processes for projects as well as other tasks concerning the legal status of GIZ office and projects in Ukraine.
• Knowledge management and residual tasks concerning all administrative issues for seconded staff for current period of restricted presence of GIZ international staff in Ukraine.
• Support of international staff or seconded employees once travel scheme will be expanded or secondments re-established.
• Logistic and organizational support of travels of e.g. delegations to GIZ Ukraine in cooperation with travels team and PMU/Clusters.

Tasks:

• Deputy of the portfolio management officer dealing with accreditation of GIZ, project registration, quality assurance of the documents and maintenance of the PBS data.
• Support for seconded employees and their family members in matters of visas and temporary residence permits.
• Assistance in temporary registration of private cars in Ukraine (Customs and Car Registry Office).
• Assistance in procedures of import and export of personal goods for seconded employees. Contact person for moving companies (preparation of relevant documents).
• Support for seconded employees in the search of the apartment in Kyiv (verification of the lease, control of the existence of the documents) and residence registration.
• Contact person for communication with the Ukrainian authorities regarding birth certificates, Tax ID numbers, penalties etc.
• Focal point for accompanying family members.
• Assistance in the departure of seconded employees and their family members.
• Support for national staff and project partners in matters of (Schengen) visas and insurances.
• Self-responsible cash management for the payment of advances for the procurement of visa and residence permits.
• A good flow of communication inside and outside the country office, especially towards new employees, consultants, guests.
• Storage of documents/documents in accordance with GIZ storage rules.
• Participating in the onboarding of international newcomers.

Required qualifications, competences and experience:

• Bachelor’s degree or master’s degree in business administration, Business Management or relevant field.
• Minimum of 2 years of practical experience in a similar position, preferably working for an international organisation / NGO / foreign business in Ukraine.
• Good knowledge of Ukrainian, German and English languages is a must.
• Strong computer skills, particularly in MS Office application (e.g. word, excel, PowerPoint).
• Excellent communication, organizational, coordination and interpersonal skills in an international setting.
• Ability to work and under stressful conditions, self-initiator, flexible and able to work with people of different backgrounds, service oriented, friendly personality, high responsibility, well organised and motivated.

We offer:

• Official employment.
• Salary fixed in EUR, performance-related bonuses and 13th salary.
• Medical insurance, 29 vacation days annually.
• Language classes, hard and soft skills trainings.
• Individual and group psychological support.
• Possible remote and flexible work.
• Meaningful and valuable work, international environment.

Employment conditions

Full-time position with 40-hours working week. The contract duration is 1 year. Prolongation is possible. Starting as soon as possible.

GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.

Application

We are looking forward to your application in English, comprising your CV and a Cover letter explaining your motivation to apply for the job to [email protected]  until COB 18 August 2023, Friday.

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.

Only shortlisted candidates will be contacted for the next stages of the recruitment process.