Вакансія: HR Assistant

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for Country Office in Kyiv to fill the position of the: 

HR Assistant (full-time, Kyiv)

(Internal SAP code: HR Assistant)

As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ). The commissioning parties and cooperation partners all place their trust in GIZ, and we work with them to generate ideas for political, social and economic change, to develop these into concrete plans and to implement them. Since we are a public-benefit federal enterprise, German and European values are central to our work. Together with our partners in national governments worldwide and cooperation partners from the worlds of business, research and civil society, we work flexibly to deliver effective solutions that offer people better prospects and sustainably improve their living conditions.

Area of responsibilities:

• Assists managers in drawing up job descriptions and job announcements.
• Publishes job announcements on all recruitment platforms used in GIZ UA.
• Downloads applications for all the vacancies from all the recruitment platforms.
• Assists in organising the selection process (e.g. interviews).
• Takes care of proper employment process and termination process for GIZ employees (collecting documents, drafting termination agreements, delivering Labour books, cooperating with GDIP etc.).
• Checks reference, assists with notification of unsuccessful applicants, documents the selection process, archives the documentation and enters the data in existing HRM systems.
• Responsible for delivering a welcome letter to all newcomers and updating security team about the changes.
• Organizes timely payment on the invoices related to HR.
• Responsible for the proper filing of all the documentation (personnel files, orders, staff requests).

Requirements

• BA/MSc degree in social sciences, economics, psychology (if possible, with a focus on HR management) or comparable degree.
• An initial experience in assistant role or experience in HR field would be an asset.
• At least upper-intermediate level of English language, German language would be an asset.
• Good working knowledge of ITC technologies (related software, phone, email, the internet) and computer applications (e.g. MS Office, Teams).
• Knowledge of HR management, knowledge of national labour and social law would be an asset.
• Awareness of how to handle HR issues appropriately (confidentiality, data protection).
• Very good communication skills and client-orientation.
• Readiness and desire to work in the office.
• Stress-resistance and good time-management.

We offer

• Official employment, salary fixed in EUR, performance-related bonuses and 13th salary.
• Medical insurance, 29 vacation days annually.
• Language classes, hard and soft skills training.
• Individual and group psychological support.
• Meaningful and valuable work, appreciative, international environment.

Employment conditions

Full-time position with 40-hours working week. Place of assignment is Kyiv. The contract duration is 1 year. Prolongation is possible.

GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.

Application

Application in English language comprising of the candidate’s CV and a cover letter explaining the motivation to apply for the job, is to be sent to [email protected] until COB 28.05.2025.

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.

Only shortlisted candidates will be contacted for the next stages of the recruitment process.