Вакансія: Finance and Grants Coordinator

Location: Ukraine

Group/Practice/Unit: Communities & Governance

 Who We Are 

At IREX we strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people and communities thrive. 

But around the globe, persistent poverty, repression, and injustice prevent too many people form achieving their full potential.  To address these problems, we focus on people, not on vaccines, roads, or wells. We support individuals and institutions to create change in their own communities—and to create person to person bridges between nations. 

IREX works with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information. 

The goal of the Ukraine Rapid Response Fund (URRF) is to address immediate needs and enhance the resilience of Ukraine’s government, civil society, and civilian population amidst Russian invasion and potential occupation and in support of Ukraine’s national system of resilience. IREX will improve communication, coordination, and collaboration among key actors and stakeholders; strengthen their effectiveness, inclusion, and accountability. Using a conflict-sensitive and adaptive management approach, and a holistic approach to security, IREX will monitor, respond to, and anticipate the evolving needs of Ukrainians in this rapidly changing environment.  

Are you the next member of our team? 

Your Background & Skills

• Degree in economics, finance, international development, business administration, public administration, management, or relevant field.
• At least three (2) years of proven grants management experience, preferably with USAID-funded projects.
• Excellent quantitative and qualitative analytical skills; attention to detail, reliability, thoroughness, and accuracy with numbers.
• Proven competency with analyzing budgets.
• Strong understanding and knowledge of USG rules and regulations.
• Excellent organizational skills: ability to plan, prioritize, track files, and effectively manage information.
• Strong presentation skills: ability to write and present information concisely.
• Excellent interpersonal skills: ability to work cooperatively with others and demonstrate professional and ethical, behavior when interacting with partners and stakeholders.
• Strong command of spoken and written English, Ukrainian.
• Ability to handle multiple priorities and complete tasks and projects in accordance with stated deadlines.
• Ability to work independently and in a team and the ability to take initiative, meet deadlines, and be flexible.
• Ukrainian citizenship or residency with work authorization is required. 

Your Daily Tasks 

Grants

• With oversight of finance managers provide support in all subaward activities, including subgrant design, competition, due diligence, negotiations, preparation of subgrant documents, administration, monitoring and closeout.
• Maintain updated subgrant files and ensure that all subgrants are well-administered and implemented in compliance with the relevant USG rules and regulations, and IREX policies and procedures.
• Support all internal coordination of activities related to development and implementation of subgrants and contracts, including internal certification/clearance procedures, financial monitoring and payment disbursements in a timely manner, preparation of RFAs, outreach activities.
• Draft grant and contract modifications.
• Assist finance managers in subgrantees’ budgets and expense reports review as well as provide feedback and recommendations for changes.
• Assist in other administrative tasks related to compliance such as generating various grant documentation, submitting for approval grant agreements and modifications, and other related tasks.
• Regularly monitor, communicate with, and train subgrantees to ensure smooth implementation and compliance.
• Other duties as assigned. 

Finance

• Review program invoices, contracts with vendors, local staff travel expense reports, and other payments.
• Work with program team to help identify appropriate financial and accounting coding for donor funds,
• invoices and expenses, and grants.
• Assist the finance and program managers with the monthly projections.
• Provide supporting documentation for donor reporting as needed.
• Provide support to Finance Manager and program staff in managing SAP Concur (Ukraine): review Vendors, Purchase Orders (Procurement Action Memos) and Invoices, consult local program teams on Procurement, making sure that all documentation is in line with IREX Policies and Procedures.
• Gather, file and organize originals of primary documentation (invoices and acts of acceptance, agreements, contracts)
• Verify payments supporting documentation according to local and donor regulations (approvals, invoices, memos, etc.)
• Other duties as assigned. 

We conduct background checks on all successful candidates.

This position is eligible for Telework.

This position is not eligible for Immigration Sponsorship. 

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an equal opportunity employer with a commitment to diversity.

All individuals, regardless of personal characteristics, are encouraged to apply. AA/EOE/M/F/Vet/Disabled

To apply please visit: https://recruiting.ultipro.com/INT1065INRE/JobBoard/86f30819-0126-446a-84bb-cf37a5e878c1/OpportunityDetail?opportunityId=4e0c0fb6-bfb4-4d79-a606-8f32469e0558