Subgrants Assistant at CSO Ukraine programs/Асистент (-ка) з субгрантів

Who We Are

At IREX we strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people and communities thrive.

But around the globe, persistent poverty, repression, and injustice prevent too many people form achieving their full potential.  To address these problems, we focus on people, not on vaccines, roads, or wells. We support individuals and institutions to create change in their own communities—and to create person to person bridges between nations.

IREX works with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

IREX is currently implementing several technical assistance projects in Ukraine and is looking for a subgrant assistant to support three of them. These projects are: United Voices in Action 2 (VIA 2), the Ukraine Rapid Response Fund, and the Ukraine Veteran Rehabilitation and Reintegration Program. Each of these initiatives aims to help vulnerable populations within Ukraine and support local organizations. 

Subgrants Assistant services will be solicited on a full-time basis to ensure the smooth subgrants implementation under the 3 projects implemented in Ukraine, by assisting the teams on a range of finance and subgrants related issues. This position reports directly to the Finance Manager and will work closely with the project and finance teams.

Are you the next member of our team?

Your Background & Skills

• Bachelor’s Degree
• Minimum of 1+ year of relevant experience
• Understanding of accounting and bookkeeping procedures
• Advanced knowledge of MS Office
• Familiarity with accounting software such as 1C, QuickBooks, SAP Concur Expense & Invoice is a plus)
• Excellent quantitative and qualitative analytical skills
• Very good attention to detail, reliability, thoroughness, and accuracy with numbers
• Self-Organizational skills, ability to work with large volume of transaction/documents and follow strict deadlines
• Must have strong intercultural and communications skills
• Must be able to multi-task and maintain a calm, friendly demeanor under stressful situations
• Upper intermediate level of English language is a must
• Must demonstrate valid proof of unrestricted work authorization in Ukraine.

Your Daily Tasks

• Under the supervision of the Finance Manager, provide assistance in subgrants management. This includes tasks such as subgrant design, competition, due diligence, negotiations, preparation of subgrant documents, administration, monitoring, and closeout.
• Ensure the subgrant files up to date and timely uploaded into IREX internal online documents management systems.
• Assist in all internal coordination of activities related to the development and execution of subgrants, including internal certification/clearance procedures, financial monitoring and payment disbursements in a timely manner.
• Assist Finance Manager in budgets and expense reports review as well as provide feedback and recommendations for changes.
• Assist in generating various subgrant documentation, such as subgrant agreements and modifications, other documents as required.
• Gather, file and organize originals of primary documentation (invoices and acts of acceptance, agreements, contracts).
• Translate supporting accounting and payment documents as needed.
• Other duties as assigned.

IREX will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments of 2008.

We conduct background checks on all successful candidates.

This position is based in Kyiv and is eligible for Telework.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an equal opportunity employer with a commitment to diversity.

All individuals, regardless of personal characteristics, are encouraged to apply. AA/EOE/M/F/Vet/Disabled

Interested candidates are asked to send CVs and Cover letters to [email protected]  as soon as possible, indicating position title in the subject line. Interviews will be conducted on a rolling basis. Position is open until filled.