Старший/ша асистент/ка проєкту / (Senior Project Assistant (Environmental Social Health and Safety)

Open to Internal and External Candidates

Position Title: Senior Project Assistant (Environmental Social Health and Safety)

Duty Station: Kyiv, Ukraine

Classification: General Service Staff, Grade G6 

Type of Appointment: Fixed Term, One Year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 11 October 2023 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

IOM Ukraine implements several humanitarian shelter and affordable housing interventions whose aim is to provide a surplus to affordable, modern, and energy-efficient housing stock making it available for accommodation by vulnerable persons among IDPs and local residents. All the upper-mentioned is related to repairs, rehabilitation, reconstruction, and the capital construction of housing units. The particular affordable housing project is reinforced by the strong communication component and engagement with the communities/municipalities, which participate in the project, as well as the governmental agencies in Kyiv. The project implementation conducted in compliance with the World Bank environmental and social safeguards with a recently added portfolio on humanitarian demining.

Under the overall supervision of the Chief of Mission and the Programme Coordinator (Shelter &Housing), and the direct supervision of the Government and Legal Engagement Officer, the successful candidate will provide specialized support on the community engagement with relevant hromadas, provide monitoring for Environmental, Social, Health and Safety issues and facilitate the process. The successful candidate will be responsible for development of internal and programme guidelines/SOPs, ToRs, associated documentation and trainings for IOM staff, support establishing relevant grievance mechanisms for the relevant projects in the Shelter/Housing Unit.

Core Functions / Responsibilities:

1. Establish and maintain relations with key stakeholders. Organise community engagement events, participate as deemed necessary, in public hearings/meetings with local communities.
2. Support the activities related to the non-technical surveys, which are the part of the humanitarian demining portfolio and coordinate unexploded ordnance (UXO) activities if any on the site preparing relevant reports to Management.
3. Provide regular updates and reviews of the Environmental and Social Management Monitoring Plans (ESMMP), Stakeholder Engagement Plans (SEP), Environmental Impact Assessments (EIA), Due Diligence reports as required by donors.
4. Assist in the development of Environmental, Social, Health and Safety (ESHS) policies, systems, procedures, and guidelines.
5. Participate in identification, survey, management of ACM (Asbestos Containing Materials) issues related to projects’ activities and update management on legislative changes.
6. Support the Project Team in planning, executing and handover the Project by monitoring the contractors and subcontractors about adherence to the national HSE requirements and ESMMP including worksite assessment and tracking of contractors ESHS performance.
7. Advise and instruct project staff, contractors, subcontractors, consultants and other stakeholders on various safety, health, social and environmental matters related to project implementation, incl. recommendations for approval of design documentation.
8. Support establishing of a full program of documented ESHS inspections, audits, and checks.
9. Implement established ESHS training plan (including induction program) for the project team, contractors, subcontractors, consultants, and other stakeholders.
10. Adhere to IOM’s policies and procedures including prevention of sexual exploitation and abuse (PSEA) and promotion of respectful work environment in order to contribute to a healthy workplace.
11. Assist the Housing and Shelter unit in identifying potential projects development to ensure sustainability of the Housing Programme.
12. Contribute to the development of assessments, concept notes, project proposals.
13. Prepare drafts of ToR, SoW, BoQ associated with ESHS and UXO activities.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school diploma/certificate with at least six years of relevant work experience;

OR

• Bachelor’s degree or equivalent in Health Safety Environment, Social Sciences, Development Studies, Law or related fields with at least four years of relevant professional experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies, and non-governmental organizations.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Experience in ESHS sphere (monitoring, risk assessment, development documentation, tendering, preparation of thematic reports/presentations, auditing, inspection and survey).
• Experience in managing various stakeholder groups.
• Experience with establishing and support grievance mechanisms.
• Experience in IOM administrative and financial management would be an advantage.
• Experience in the usage of office software packages (MS Word, Excel, PowerPoint, Outlook, etc.) and knowledge of spreadsheet and data analysis.
• Experience in managing demining operations would be a plus.
• Working knowledge of establishing organization systems in line with ISO 9001, 14001 and 45001 would be a plus.
• Working knowledge of conduction ESHS risk assessments would be an advantage.
• IEMA and/or NEBOSH certificates/diplomas (or similar courses) holders would be an advantage.

Skills

• Knowledge of Ukraine HSE legislation.
• Familiarized with EBRD/IBRD/The World Bank ESHS requirements/framework/standards.
• Knowledge of monitoring methods.
• Good communication skills to interact with different groups of stakeholders in confident and calm manner.
• Ability to operate withing international team.
• Ability to produce reports on various topics using analytical systemic approach methods.

Languages

For all applicants, fluency in English and Ukrainian is required (oral and written).

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators – level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications using the IOM Personal History Form and sending to [email protected]  by  11 October 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 27.09.2023 to 11.10.2023