Спеціаліст/ка з закупівель

ПРООН в Україні шукає спеціаліста з закупівель.

Дедлайн вакансії: 4 листопада 2022.

Посилання на вакансію: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/6422.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Since the invasion of Ukraine by the Russian Federation on February 24th, 2022, the total number of verified civilian casualties were 11,862, including 5,110 killed, according to the UN Human Rights Monitoring Mission in Ukraine (HRMMU).  The scope and scale of damage to critical infrastructure caused by the conflict has also been devastating, including residential housing, hospitals, schools, kindergartens, and other civilian targets damaged or destroyed. The number of people with disabilities (PWDs) caused by the war – both combatants and civilians – has led to increased special demands on services, specifically medical and psycho-social, which are expected to continue to grow substantially over time. The Government of Ukraine has a wide set of policies regulating the sphere of social and medical services and a wide range of rehabilitation centres, nevertheless, the rehabilitation system lacks capacities, funds and is in dire need of modernisation and face difficulties in terms of dealing with war inflicted injuries and traumas. Responding to this, UNDP has launched a project aimed at responding to the immediate needs in terms of service provision as well as economic integration of PWDs caused by the war, by enhancing capacities of rehabilitation facilities across Ukraine and partnering with Civil Society for increased livelihood opportunities, while underpinning the Governments long-term rehabilitation agenda for PWDs and continued work for a Barrier-free Environment in Ukraine.

The Project comprises three outputs:

Output 1. Government of Ukraine enabled to design new policies and regulations to better protect, respect and fulfil the rights of people with disabilities, with the focus on rehabilitation 

Output 2. Rehabilitation institutions have enhanced technical expertise, capacities and equipment to ensure necessary service provision   

Output 3. PWDs’ socio-economic integration enhanced through livelihood support.

In this context, UNDP Ukraine invites applications from highly qualified and experienced Ukrainian professionals for the post of the Procurement Associate.

Duties and Responsibilities

• Contribute to preparation of the Project Procurement Plan based on the Annual Work Plans and its timely and regularly updating according to the programme activities

• Maintain global procurement platform PROMPT and other corporate procurement systems from project’s side
• Organize procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations. Support the procurement process to ensure that it is fair, competitive, transparent, ethical and provides best value for money as well as the procurement action is in accordance with UNDP rules and regulations, procedures and instructions
• Implement sourcing strategy
• Development and update of the rosters of suppliers, implementation of supplier selection and evaluation
• Prepare submissions to Contract, Asset and Procurement Committees, facilitate supportive information and document flows
• Verify Terms of Reference (TOR)/technical specifications/Statement of Work (SOW) according to UNDP regulations, required evaluation criteria and scoring
• Assist Project Manager in preparation/revision of Project Implementation Plan and Project Procurement Plan
• Serve as a secretary of the tender procurement processes of the project including – prepare all procurement documents, distribute and present relevant documentation to the members of the committee; coordinate procurement evaluation committee meetings; prepare procurement evaluation committee reports as well as maintain records of all documentation and reports
• Implement proactive contract management, timely follow-up on the purchase orders fulfilment, communicate with suppliers and resolve issues which may arise along the supply process
• Conduct contract management on every stage of supply chain proactively identifying potential critical parts and making suggestions for improvement
• Maintain and improve the contract management system and to ensure that accountability to donors and internal stakeholders is met
• Work in a close liaison with the responsible person or be responsible for ensuring timely verification and receipt of shipping documents, goods receipt, clearance, facilitating quality control and distribution
• Liaise as necessary with the stakeholders of procurement processes which may include but not be limited to, international and national suppliers, service providers, external bodies and end users as needed along the procurement and supply process
• Prepare Purchase orders (POs) and contracts, performance management of procurement contracts. Implement the internal control system which ensures that Purchase orders are duly prepared and dispatched. Ensure timely corrective actions on POs with budget check errors and other problem
• Prepare and present reports on the project procurement
• Support to the management on physical assets disposal. Review of assets and recommendation of physical assets for disposal. Documentation preparation for submission to Contract Review Committees; follow up on request and liaise with requesting unit and maintenance for disposal action and entry in ERP system (Atlas) of all the requisite details for recording disposals. Oversight of disposal of items and accuracy of inventory data
• Monitor the transportation of products purchased under the programme
• Review logistics documentation ensuring that all necessary documents are properly prepared
• Ensure timely distribution of shipping documents and related documents to local service providers
• Ensure timely delivery and proper transfer of products to the recipients
• Maintain adequate filing and documentary evidence of all procurement and contract management processes as required by UNDP policies and procedures
• Ensure that all Project needs are met through the timely provision of appropriate supplies and other logistical support to all areas of operation
• Assist in problem solving, bottlenecks prevention, risk analysis of the procurement processes within the Project
• Provide inputs to the Project reports
• Perform other duties as required by UNDP management

Competencies

Core

• Achieve Results – LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively – LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously – LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility – LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination – LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner – LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion – LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical Competencies

• Business Management – Customer Satisfaction/Client Management: 
  Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy
  Look for ways to add value beyond clients’ immediate requests
  Ability to anticipate client’s upcoming needs and concerns
• Business Management – Communication:
  Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels
• Procurement – Data analysis:
  Ability to extract, analyse and visualize procurement data to form meaningful insights and aid effective business decision making
• Procurement – Data management:
  Knowledge of processing, storing, and validating procurement data
• Procurement – Procurement management:
  The ability to acquire goods, services or works from an outside external source
• Procurement – Contract management:
  Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Required Skills and Experience

Education:

• Secondary Education is required
• Bachelor’s Degree in Procurement, Logistics, Management, Economics, Law, Business Administration, Public Administration, Engineering or other relevant areas will be given due consideration but it is not a requirement.

Experience:

• Minimum 6 years (with Secondary Education) or 3 years (with Bachelor’s Degree) of relevant experience, on the national or international level, in procurement/supply chain, logistics or related areas
• Working experience with UN procurement procedures will be considered an advantage 
• Prior experience with a UN Agency or International Organization in the field of procurement is highly desirable  

Required Skills:

• Experience in the usage of computers and office software packages (MS Word, Excel) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems

Desired Skills:

• Knowledge of public procurement principles is an asset
• Training and/or certification in procurement and supply chain management is a strong asset

Required Languages:

• Fluency in Ukrainian and English is required

The following documents shall be required from the applicants:

• Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers
• A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position
• Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as  reports, presentations, publications, campaigns or other materials

Disclaimer

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