Спеціаліст/-ка Сфери Ланцюга Постачання / (Supply Chain Specialist) – МОМ

Job Identification ​16425

Locations Kyiv, Ukraine

Job Schedule Full time

Contract Type Special Short Term Graded (Up to 9 months)

Initial Contract Duration 6 months

Vacancy Type Special Vacancy Notice

Recruiting Type General Service

Grade G-6

Organizational Context and Scope

Under the overall supervision of the Chief of Mission (CoM) in Ukraine and direct supervision of the National Supply Chain Officer, the successful candidate will be responsible and accountable for providing specialized assistance to supply chain processes in IOM Ukraine.

Responsibilities and Accountabilities

Procurement

1. Carry out and support coordination of procurement activities in the office, including revision and consolidation of purchase request forms, organization and evaluation of bidding processes and follow up on purchase orders until the successful delivery of the products or services and timely payment to suppliers.
2. Assist supervisors in more complex, higher-value purchases.
3. Support the development of procurement plans to optimize purchasing power and facilitate the implementation of project activities.
4. Participate in negotiations of terms and conditions of purchases and help resolve issues related to the delivery of goods and services.
5. Provide technical guidance to requisitioners and all staff in the office on preparation of specifications and procurement instructions and procedures. Participate in the development, evaluation, and updating of systems and procedures for procurement; suggest areas for improvement and risk-mitigation measures.
6. Identify local and international suppliers and service providers; participate in their evaluation taking into consideration quality, prices, reliability, and services and the organization’s best interests.
7. Contribute to the development of tools for tracking of contracts, agreements, and progress toward the achievement of the procurement plans and schedules.
8. Coordinate the maintenance of files with all required documentation and the preparation and timely submission of reports and statistics.

Logistics

1. Provide specialized support in the planning, implementation and monitoring of logistics activities related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
2. Coordinate logistics operations with other UN Agencies, partners, and government authorities.
3. Plan and coordinate fleet activities of the office and monitor fuel consumption and maintenance of vehicles.
4. Coordinate service and maintenance of office facilities and equipment and a continued supply of all essential utilities and items used in the office.

General

1. Guide, train and may directly supervise junior staff in the Unit.
2. Participate in inter-agency procurement working groups when requested.
3. Perform such other duties as may be assigned.

Required Qualifications and Experience

EDUCATION

• University degree preferably in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with four years of relevant professional experience; or
• High school diploma with six years of relevant professional experience.

EXPERIENCE

• Experience in procurement and logistics and working with service providers and vendors;
• Experience with asset management process;
• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage
• Experience working in an international organisation in a multi-cultural setting an advantage.
• Experience in training and coordinating teams

SKILLS

• High level of computer literacy
• Knowledge of SAP highly desirable
• Ability to work with national and international institutions;
• Ability to prepare clear and concise report;
• Demonstrated ability to and exercise sound judgment;
• Ability to supervise staff and coordinate administrative activities
• Excellent communication and negotiation skills

Languages

REQUIRED

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in Ukrainian and English languages is required (oral and written).

DESIRABLE

Working knowledge of Russian.

Competencies

The incumbent is expected to demonstrate the following values and competencies:

VALUES – All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES – Behavioural indicators – Level 2

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies