Спеціаліст/-ка з Координації -Field Coordination Specialist- Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

 Position Title: Field Coordination Specialist

Duty Station: Kyiv, Ukraine

Classification: General Service Staff, Grade G7

Type of Appointment: Fixed Term, One Year with the possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 25 May 2023 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission and the direct supervision of the Operations Coordinator (Transition and Recovery), the Field Coordination Specialist will provide specialized support to the implementation of IOM Ukraine’s Transition and Recovery Unit. The incumbent will be responsible for ensuring efficient and collaborative coordination of the unit’s project locations and movements across the country, namely ensuring a streamlined approach to field visits, project activities, partners and focal points across Ukraine.

 Core Functions / Responsibilities:

1. Establish and maintain a dashboard that visualizes the where, who, what, and when of all project activities across the country.
2. Establish and maintain a dashboard that coordinates all staff movements.
3. Train staff on operational SOPs, design improvements to SOPs, and ensure effective compliance.
4. Coordinate the unit staff’s duty travel trips, monitoring and evaluation site visits, joint assessments, and other programme-related field trips.
5. Coordinate the logistics and scheduling of vehicles or other modes of transportation for staff and visitors, as needed.
6. Support the Operations Coordinator with planning delegation visits.
7. Maintain a strong working relationship with the Project Leads, the Area Coordinators, and the Monitoring, Evaluation and Learning staff to ensure that the incumbent is providing coordination methods that are pragmatic and provide tailored solutions for field operations, while building upon existing strengths and processes.
8. Contribute operational content and data to information management mechanisms, reporting, publications, and presentation, as relevant.
9. Regular duty travel to join assessments, field visits, delegation visits, monitoring, and similar movements.
10. Provide specialized surge support for the project teams and operations across the country.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High School diploma/certificate with seven years of relevant experience;
• OR
• Bachelor’s degree in Logistics, Business Management, Public Administration, Political or Social Sciences, International Relations, Development Studies, Migration Studies, or related fields from an accredited academic institution with five years of relevant professional experience.

Experience

• Strong experienced in coordination, scheduling, planning, and/or logistics;
• Experience working with migrants, IDPs, refugees, victims of trafficking, and other vulnerable populations;
• Knowledge of migration, social cohesion, durable solutions, human rights, peacebuilding, and/or veterans’ reintegration topics is advantageous;
• Knowledge of project planning, implementation, assessments, monitoring, evaluation is advantageous;
• Experience of field work; and
• Experience of working in a UN agency or International NGO is an asset.
• Strong organizational, coordination, and planning skills;
• Skilled in forming and maintaining coordinated, collaborative, and pragmatic working relationships across a wide diversity of actors, including staff, partners, stakeholders, and government authorities, among many others;
• Proven written and spoken communication skills;
• Confident user of the Microsoft Office Suite, including Outlook, SharePoint, PowerBI, and Excel; demonstrated skills in Excel and PowerBI and/or other dashboard software necessary.

Languages

Fluency in English and Ukrainian is required. Working knowledge of Russian is desirable.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators – Level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – Behavioural indicators – Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected]  by 25 May 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 11.05.2023 to 25.05.2023