Спеціаліст (-ка) по закупівлям та контрактам / Procurement and Contracts Officer
ЗАВЕРШЕНО
Mission description
Based in Kyiv, the position is under the direct responsibility of the Legal and Procurement Manager, working within the Transversal Functions Coordination of the Shared Support Unit (SSU) of Expertise France in Ukraine.
In collaboration with the TFC:
- He/she supervises the purchasing and contracting activities of the SSU and the cooperation projects in its portfolio, in compliance with the applicable regulations and Expertise France’s internal rules on public contracts and subsidies
- He/she is responsible for the control of implementation contracts (purchase, subsidy, etc.) within his/her scope, in accordance with the various internal processes and applicable regulations
Missions
The principal missions assigned to the SSU’s Procurement and Contracts Officer will be (not limitative):
Support project teams in:
- Developing procurement plans
- Drafting specifications and calls for grant proposals
- Planning and optimizing procurement procedures and grant allocation
- Supporting the expression of needs
Management of procurement procedures
- Receipt, processing, and monitoring of requests for the contractualization of public procurement contracts (public tenders) and grants
- Preparation of documents constituting the consultation file
- Implementation of the procurement procedure, including the management of the dematerialization of the procedure (creation of consultations, receipt of offers, and electronic exchanges with candidates)
- Processing and modifications of consultations in connection with the Legal Affairs Department
- Organization and conduct of negotiations
- Coordination of information to bidders
- Organization of evaluation sessions and analysis of project proposals in collaboration with the project team
- Development of analysis grids, award minutes, and all documents related to the procurement procedure
- Finalization of the contract and verification of the conformity of bidders
- Archiving, in accordance with internal procedures, of all procurement and contractual documents
- In the context of procedure audits, provision of requested documents and explanations of implemented procedures
- Guarantee of the eligibility of its scope in case of an audit
Contractual monitoring of contract performance/ execution
- Support for the project teams in monitoring the execution of contracts in accordance with their provisions vis-à-vis counterparties, particularly in terms of modifications (amendments and other execution acts), verification operations, and the receipt of deliverables, activities, and services
Supplier relations and purchasing environment (in conjunction with the SSU’s Legal and Procurement Manager):
- Participation in monitoring relations with suppliers.
- Participation in capitalizing on price and supplier lists, as well as documentation in use (import-export, exemption, taxes, etc.).
- Participation in the analysis of the purchasing environment at the national and regional levels.
Coordination and dissemination of legal information and best practice
- Active participation, in collaboration with the LAD, in the Expertise France’s network of procurement and grants experts (sharing knowledge and best practices, etc.)
Project or context description
Ukraine has become one of Expertise France’s countries of intervention. The agency implements national and regional projects and works on a wide range of issues (health, local governance, support for innovation and entrepreneurship, etc.).
Required profile
Qualifications
- Higher education (Master’s level degree) in law, procurement, logistics or any related field (administrative management, economics, etc.)
Specific professional experience
- Previous professional experience in international cooperation
- Strong expertise in public procurement regulations (supplies, services and works) and grant agreements/ management (under French, EU and/or international procurement rules)
- Experience in developing and using databases in the financial and procurement field
- Experience with donors and financial reporting required
- Knowledge of Expertise France procedures is an asset
General skills
- Knowledge of international donor rules (EU, AFD and others)
- Strong problem solving skills
- Good knowledge of the rules applicable to public works projects
- Ability to work in a multicultural environment
- Proficiency with Microsoft Office — Excel in particular
- Excellent analytical and report-writing skills
- Fluent in spoken and written English; French would be a plus
- Excellent analytical and report-writing skills
- Fluent in spoken and written English; French would be a plus
Additional information
Location: Kyiv, with occasional travel within the country
Type of contract: 30-month, Ukrainian fixed-term employment contract, renewable
Start date: January
Remuneration: according to EF salary scale and profile
Expertise France respects equal opportunities and strongly encourages applications from women
Interested candidates are welcome to apply via the link and in copy to [email protected]
