Ст. Асистент-/ка проєкту – Senior Project Assistant (Reporting) – Міжнародна організація з міграції (МОМ), Представництво в УкраїніSenior Project Assistant (Reporting) – Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates 

Position Title: Senior Project Assistant (Reporting)
Duty Station: Kyiv, Ukraine
Classification: General Service Staff, Grade G6
Type of Appointment: Special Short-Term, Six months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 30 September 2022 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context: 

Under the overall supervision of the Chief of Mission (CoM) in Ukraine and direct supervision of the Project Officer (Reporting), the successful candidate will be responsible for supporting project reporting efforts in the Response, Recovery, and Resilience Unit (RRRU).

Core Functions / Responsibilities: 

1. Assist in the planning, coordination, and implementation of RRRU reporting activities in line with IOM internal guidance and policies and donor requirements. 
2. Compile, summarize, and analyse information/data for ad hoc and regular RRRU reporting (situation reports, donor reports, internal reports, etc) and the creation of reporting, information sharing and communication products.
3. Act as focal point for administrative coordination of RRRU reporting under the guidance of the Project Officer (Reporting), involving regular and extensive liaison with diverse organizational units and external parties to initiate requests, obtain the necessary information/data, follow-up for revision and clarification after review, etc. Use IOM corporate tools such as PRIMA FOR ALL for reporting. Aid the Project Officer (Reporting) in keeping the different PRIMA tools updated (risk monitoring, MS Project, results monitoring).
4. Monitor RRRU reporting workflows and processes, identify any shortfalls, and bring these to the attention of the Project Officer (Reporting) and suggest corrective measures. 
5. Prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
6. Organize meetings, workshops and training sessions as necessary; prepare training materials and participate in the delivering of capacity building workshops for staff and implementing partners.
7. Respond to complex internal and external information requests and inquiries; set up and maintain files/records.
8. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nations agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the RRRU.   
9. Provide inputs for the development of Standard Operating Procedures (SOP) pertaining to RRRU reporting, programmatic concept papers, response plans and provide general support for the development of new RRRU projects. 
10. Support the review and editing of publications, studies and other documents drafted by project teams.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school diploma with six years of relevant experience; 

OR:

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.

Experience 

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Experience in soliciting, receiving, organizing, and sharing large volumes of information with internal and external stakeholders.
• Experience in report writing and editing.
• Prior work in time-sensitive settings.
• Excellent writing, compilation, and analytical acumen, Proven ability to use the Microsoft Office Suite and familiarity with databases.
• Knowledge of issues pertaining to migration in Ukraine.
• Familiarity with results-based reporting, monitoring, and evaluation concepts.
• Knowledge of project management cycle.
• Excellent oral communication and interpersonal skills.

Languages

Fluency in English and Ukrainian is required. 

The incumbent is expected to demonstrate the following values and competencies:

Values 

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators 

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. 

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances. 

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications using IOM Personal History Form to [email protected] by 30 September 2022 the latest, referring to this advertisement in the subject line of your message. 

Only shortlisted candidates will be contacted. 

Posting period:

From 19.09.2022 to 30.09.2022