Security Assistant IOM Асистент з питань безпеки (МОМ)

Under overall supervision of the Chief of Mission and direct supervision of the Senior Security Assistant the successful candidate will lead the teams of the security guards of the private security companies contracted by the IOM Kyiv to ensure smooth activities of the Mission offices while taking an active role in providing protection, as well as implementing safety and security measures in regards to the staff, assets and operations which lay within the relevant policies and standards of the Organization, and correspond to the prevailing security situation on the ground.

Core Functions / Responsibilities:

1. Lead and direct the teams of the security guards of the private security companies contracted by the IOM Kyiv to ensure that their duty performance corresponds to the high standards of the related activities.
2. Together with the Senior Security Assistant or another person assigned participate in the selection, training and performance management of the security guards.
3. Monitor work hours and scheduling of the security guards deployed on different office locations. Provide assistance in adjusting the roster for the security guards whenever applicable.
4. Ensure that accurate reports are prepared at the end of each shift including daily log book entries, incident reports, false or actual activations of the fire and security alarm signalizations, medical and other reports.
5. Respond to the complaints or recommendations provided by the management of the relevant offices, and immediately communicate the information to the Senior Security Assistant for potential implementation of the changes in the already developed security measures or procedures.
6. Based on the prevailing security situation in any given location provide recommendations to the Senior Security Assistant on how various aspects of premises protection can be improved.
7. Keep the Senior Security Assistant apprised of all activities by the security guards that are not consistent with the instructions and procedures existing in the Mission offices.
8. Assist in preparing and conducting emergency exercises and drills with participation of the staff, as well as the security personnel of the contracted security company.
9. Implement response actions in coordination with the Mission senior staff and the Senior Security Assistant as well as under cooperation with the Local Police, Emergency and Medical Departments and any other security agencies during any contingencies which may occur in regard to the Mission staff or its offices.
10. Assist the Senior Security Assistant with the special security arrangements for VIP visits when requested.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school diploma or equivalent with at least four years of relevant work experience

OR

• Bachelor’s Degree preferably in security management and/or military experience, law enforcement, disaster response or an equivalent) from an accredited academic institution with at least two years of responsible work experience.

Experience

• Experience in one of the organizations of the UN Common System, the UN international peacekeeping, civil security or emergency humanitarian operations, security training and coordination with national security agencies, private companies or international organizations is an advantage, preferably with international experience.

Languages

Fluency in English, Ukrainian and Russian is required.

Required Competencies

Behavioural

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning

• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Presents goals as shared interests

Performance Management

• Provides constructive feedback to colleagues
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans

Professionalism

• Anticipates and prepares adequate responses to matters affecting staff safety/security
• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions

• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Resource Mobilization

• Establishes realistic resource requirements to meet IOM needs.

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications on IOM Personal History Form (http://iom.org.ua/en/personal_history or http://iom.org.ua/sites/default/files/personal_history_form_0.xls) to [email protected]. by 07 February 2018 at the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.