Proсurement Assistant, Mariupol

Chemonics International Inc. is looking for a qualified professional to fill the position of  Procurement Assistant, Mariupol.

BACKGROUND: The five-year USAID Democratic Governance East Activity (DG East) aims to strengthen the connection and trust between citizens and their government in eastern Ukraine by promoting an inclusive civic identity, common civic values, and a unified Ukraine by addressing the divisive impacts of Russia’s aggression, cases of far-right Ukrainian nationalism, and the consequences of ongoing armed conflict through increased citizen participation, improved service delivery and more responsive governance. DG East’s methodology is to (1) develop greater acceptance of a shared civic culture based on common values and understandings, and (2) increase participation to improve Ukraine’s governance and reform processes and help to resolve community problems. DG East activities are implemented across five project offices: Kyiv, Kramatorsk, Severodonetsk, Mariupol, and Kherson. This position is assigned to the support of the Mariupol portfolio.  

JOB SUMMARY: 

The Procurement Assistant will provide procurement support to the project in accordance with Chemonics policy and USAID regulations. Under the direct supervision of the Procurement Manager, s/he will be responsible for the procurement of equipment, supplies and services for the portion of the project based in Kramatorsk, ensuring overall compliance, providing administrative support during bidding, solicitation, selection and contracting for general, DDGS and in-kind grant procurements. S/He will be responsible for procurement filing system maintenance.

PRINCIPLE DUTIES & RESPONSIBILITIES: 

• The Procurement Assistant will assist the Procurement Manager to respond in a timely manner to procurement requests on equipment, supplies and services for office operations and for technical activities, such as DDGS and in-kind grant procurement activities in accordance with Chemonics procurement policies and USAID Federal Acquisition Regulation (FAR) and USAID Acquisition Regulation (AIDAR) regulations;
• Receive and/or initiate PARs for operations and technical activities and enter and maintain Procurement Action Request (PAR) procurement Tracker.
• Assist in preparation and announcement of Request for Quotation (RFQ)/Request for Proposals (RFPs);
• Assist in preparation of all procurement documents for operational and Direct Distribution of Goods and Services (DDGS) and in-kind of grant procurements, including bid evaluation reports, selection and justification memos, notifications to vendors on awards or rejections, purchase orders, contracts etc.
• Under direction of the Procurement Manager, work directly with vendors and service providers to obtain quotations and/or initiate procurements of requested commodities and services;
• Support the Procurement Manager in tracking and monitoring contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance to terms and conditions.
• On as needed bases coordinate with grant and subcontracts team on in-kind grants and DDGS procurement activities.
• Upon receipt of goods and services, draft Inspection Forms for signing and filing.
• Assist in submission of procurement packages with Invoices to Finance Assistant for processing the payment;
• Support the Procurement Manager in monitoring vendor/contractor performance;
• Maintain procurement filing system of the regional office, scan and upload procurement files on SD, label and maintain complete electronic and hard copies of files, ensure that appropriate documentation is included in each procurement file;
• Assist in inventory tracking and management and in provision of procurement status reports and inventory summaries as requested by project management;
• The Procurement Assistant will travel as required to inspect, confirm delivery, and assist in disposition of equipment at grantee sites.
• Perform other tasks as necessary as assigned by the Procurement Manager.

DUTY STATION: This position will be based remotely and when security permits in Mariupol, Ukraine.

QUALIFICATIONS:

• University degree in business administration, finance, or related field required OR at least one (1) year of relevant procurement, or grants experience required, with a preference for USAID-funded project management experience;
• Previous professional experience with international donor programs, particularly USAID strongly preferred;
• Demonstrated ability to work productively within a team;
• Excellent administrative, organizational and multi-tasking skills;
• Excellent interpersonal and communications skills, with demonstrated diplomacy and the ability to communicate effectively in a cross-cultural environment;
• Computer skills including strong knowledge of Microsoft Excel, Word and Office applications;
• Ability to effectively communicate verbally and in written form in Ukrainian, and English.

APPLICATION INSTRUCTIONS:

Interested and qualified candidates should send their CV to [email protected]   with Procurement Assistant-MAR listed in the subject line by May 20, 2022. Candidates must ensure that CV does *not* include a photograph, date of birth and/or marital status information.

No telephone inquiries, please. Candidates will be considered on a rolling basis, and only finalists will be contacted.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.