ПРООН в Україні шукає Procurement Associate (UN WOMEN)

Agency: UN Women

Title: Procurement Associate (UN WOMEN)

Vacancy End Date: (Midnight New York, USA) 05/03/2020

Duty Station: Kyiv, Ukraine

Vacancy Type: FTA Local

Contract Duration: 1 Year with possibility for extension

Background

In Ukraine UN Women works with the government, parliament and civil society in advancing gender equality through implementation of the national and international commitments on gender equality and women’s human rights. UN Women Ukraine implements interventions towards the realization of following strategic goals: elimination of violence against women and girls; implementation of women, peace and security agenda and gender responsive governance. UN Women works closely with the UN Country Team in integration of women’s rights and gender equality in all spheres of UN work.

Under the overall guidance of the Procurement Specialist in Headquarters and the direct supervision of the Operations Manager, the Procurement Associate ensures execution of transparent and efficient procurement services and processes consistent with UN Women rules and regulations. The Procurement Associate promotes a client-focused, quality and results- oriented approach and support: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized. She/he also works in collaboration with operations staff in other UN Agencies, UN Women Regional Office (RO) and HQ staff and Government officials to successfully deliver procurement services.

Duties and Responsibilities

Implement procurement strategies in accordance with UN Women rules, regulations, policies and strategies:

• Provide substantive inputs to procurement related reports and analyses; research and draft responses to enquiries for clearance by the Operations Manager;
• Provide substantive inputs to the implementation of procurement management policies and strategies on cost saving and reduction;
• Follow up with internal and external audits;
• Contribute to the development of sourcing strategies.

Organize procurement processes for the Country Office:

• Prepare procurement plans for programmes/projects;
• Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services;
• Organize procurement processes including the preparation of Request for Quotations (RFQs), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals;
• Perform Buyer role in Atlas; prepare/close Purchase Orders (POs) and contracts in and outside Atlas;
• Organize travel including purchase of tickets, Daily Subsistence Allowance (DSA) calculation;
• Prepare submissions to the Procurement Review Committee (PRC).

Organize contract management process for the Country Office:

• Review/ process contracts for the Country Office;
• Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation.

Facilitate knowledge building and knowledge sharing:

• Provide substantive input and support to the development of training materials, webinars and other education materials;
• Organize trainings for the operations/projects staff on Procurement;
• Synthesize lessons learnt and best practices.

Organize logistical services:

• Arrange shipments and conference facilities;
• Organize hotel and event arrangements for official UN Women meetings/ functions, engagements, ensure that all requirements are catered for as required;
• Arrange transportation for high-level officials;
• Perform other administrative tasks as assigned by supervisor.

Key Perfomance Indicators:

• Timely coordination, facilitation and implementation of procurement activities based on procurement plans and available budget;
• Timely and quality processing of purchase orders;
• Timely delivery of services by administration team;
• Proper and accurate maintenance of files and databases, documents are easily retrievable;
• Timely organization of transport and logistics activities.

Competencies

Core Values:

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Functional Competencies:

• Good knowledge of procurement process, systems; administrative rules and regulations;
• Good knowledge in the use of spreadsheets and database packages;
• Ability to work well under pressure and meet deadlines;
• Ability to extract and interpret data;
• Ability to administer and execute administrative processes and transactions;
• Ability to perform work of confidential nature and handle a large volume of work;
• Strong IT and web based management skills.

Required Skills and Experience

Education and certification:

• Secondary Education with specialized training in procurement. Bachelor’s Degree in Business or Public Administration, Economics or other related fields is an asset;
• Procurement Certification from an internationally recognized provider such as CIPS (level 2) is an asset;
• Willingness to take UN Women internal procurement certifications is required.

Experience:

• At least 6 years (with Secondary education) or 3 years (with Bachelor’s degree) of progressively responsible experience in procurement, administration or related field at the national or international level;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc);
• Experience in handling of web-based management systems, such as Atlas is an asset.

Language Requirements:

• Fluency in English and Ukrainian is required;
• Working knowledge of Russian is an asset.

Disclaimer

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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Application Instruction: If you wish to apply for this or other positions, please visit UNDP website, section jobs and apply only: https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=29018&hrs_jo_pst_seq=1&hrs_site_id=2

DEADLINE FOR APPLICATIONS: March 5th, 2020.