ПРООН в Україні шукає Procurement and Logistics Associate (UNFPA)

Agency: UNFPA

Title: Procurement and Logistics Associate

Vacancy End Date: (Midnight New York, USA) 19/02/2020

Duty Station: Kyiv, Ukraine

Vacancy Type: Service Contract (SC)

Contract Duration: 1 Year with possible extension

Background

In accordance with the organizational mandate and national development priorities of Ukraine, UNFPA, the United Nations Population Fund, implements a country programme of technical assistance to Ukraine for 2018−2022. With its 3rd Country Programme UNFPA Ukraine makes a strong focus on investing in the abilities of young people, especially young women and girls, to make responsible choices about their lives and contributing to the legal and social adoption of more equitable gender norms, including the right to live free from stereotypes, coercion and violence. Organizational context: Under the guidance of Admin/Finance Associate, Procurement and Logistics Associate provides procurement and logistic support to the office. S/he is responsible for execution and coordination of procurement activities.

Duties and Responsibilities

• Conducts procurement activities and logistical coordination on behalf of the COs;
• Prepares Requests for Quotations (RFQs), Invitation to Bids (ITBs)/Request for Proposals (RFPs). Responds to all request for bid clarifications from the prospective bidder while ensuring transparency of the process, evaluates bids received and reviews recommendations from the technical panel and financial panel ensuring that the evaluation process is performed consistent with the requirement specified in the bid, prepares Contracts Review Committee (CRC) submissions whenever applicable and/or negotiations with suppliers to ensure that the most cost effective proposals are selected;
• Consults with requestors on specifications, advises on the best processes and initiates purchase procedures;
• Conducts market research to identify potential suppliers for goods and services to be procured;
• Analyzes requisitions; communicates with CO programme team to ensure correctness of the data entered into the Atlas system, clarity of the specifications, appropriateness of the products, quantities, delivery requirements and dates;
• Confirms fund validity, ensuring that the codes are valid until the respective financial receipt is done;
• Processes, issues and manages Purchase Orders using the Enterprise Resource Planning (ERP) system of UNFPA (Atlas) after ensuring completeness of the requests to reflect vital details and confirming that the most cost effective proposals are selected, communicated and followed up with the customers;
• Issues POs in accordance with the guidelines provided by the Procurement Service Branch;
• Registers vendors in the ERP system;
• Provide logistic support for delivery of goods and services as stipulated in the Purchases Orders; liaises with the suppliers;
• Monitors and evaluates the performance of suppliers with respect to on-time delivery, communication, quality and commercial acceptability;
• Ensures that all correspondence and documents related to procurement activities are properly filed in the designated e-filing system. Maintains and monitors the development of all procurement cases using electronic sheets;
• Maintains the services of joint LTAs;
• Follows up on the execution of procurement plan by Programme team;
• Work with other UN organizations to establish Memorandums of Agreement (MOAs) on joint procurement.

Competencies

Core Competencies:

• Achieving results;
• Being accountable;
• Developing and applying professional expertise/business acumen;
• Thinking analytically and strategically;
• Working in teams/ managing ourselves and our relationships;
• Communicating for impact.

Functional Competencies:

• Managing the organization’s financial resources;
• Providing procurement services;
• Ensurig facilities and assets management;
• Providing logistical support;
• Managing data;
• Managing documents, correspondence and reports;
• Managing information and work flow;
• Planning, organizing and multitasking;
• Supporting financial data analysis.

Managerial Competencies:

• Providing strategic focus;
• Engaging internal/external partners and stakeholders;
• Leading, developing and empowering people/ creating a culture of performance;
• Making decisions and exercising judgment.

Values:

• Exemplifying integrity;
• Demonstrating commitment to UNFPA and the UN System;
• Embracing cultural diversity;
• Embracing change.

Required Skills and Experience

Education:

• Bachelor’s degree in finance, Supply Chain, Logistics, Procurement, Law, International Relations, Business Administration, Political Sciences, Public Administration, Social Sciences or other relevant areas.

Experience:

• 3 years of relevant experience in procurement, administration/office management, finance, managing supply chain, international logistics, administration;
• Proficiency in current office software applications and corporate IT financial systems;
• Proficiency in use of spreadsheets, word processing and computerized accounting systems is an asset;
• Experience in projects funded by international donors is highly desirable.

Language Requirements:

• Fluency in Ukrainian, English and Russian languages.

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

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Application Instruction: If you wish to apply for this or other positions, please visit UNDP website, section jobs and apply only: https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=28551&hrs_jo_pst_seq=1&hrs_site_id=2

DEADLINE FOR APPLICATIONS: February 19, 2020.