Project Assistant – МОМ Представництво в Україні

 Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Housing Programme Coordinator and the direct supervision of the National Project Officer (Housing) the Project Assistant will be responsible for assisting in the developing and implementation of the IOM-KfW Housing Project (Housing Project).

Core Functions / Responsibilities:

1. Assist in the overall efforts for implementation of the Housing Project.
2. Collect and maintain database related to the Housing Project as well as prepare reports based on such information.
3. Support Housing Project-related events (working groups, municipal, regional and national authorities and other stakeholders’ meetings, discussions, presentations, visits etc.) and perform minute-taking tasks at such events.
4. Take notes at relevant Housing Project events.
5. Liaise with (potential) beneficiaries and representatives of the affected communities as assigned.
6. Draft official and unofficial correspondence in English and Ukrainian (Russian if necessary).
7. Provide informal interpretation and written translation (English/Ukrainian, English/Russian and vice versa) which necessary.
8. Support the Housing Project team in implementation of project interventions and reporting.
9. Prepare draft financial and administrative documents for the activities under the Housing Project.
10. Undertake duty travel within Ukraine as required.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school degree or equivalent with at least four years of relevant work experience,

OR

• Bachelor`s Degree or higher preferably in public administration, political science, economics, law, international relation) from an accredited academic institution with at least two years of relevant work experience.

Experience

• Proven reporting and writing skills, confident user of the Microsoft Office Suite.
• Experience in working with Ukrainian government and civil society.
• Experience in working with state and municipal authorities is an asset.
• Experience in working with vulnerable populations.

Languages

Fluency in English, Ukrainian and Russian is required.

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable. 

How to apply:

Interested candidates are invited to submit their applications on IOM Personal History Form (iom.org.ua/sites/default/files/personal_history_form_2016.xls) to [email protected] by 23 February 2022 at the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 9.02.2022 to 23.02.2022